November 2020 Baronial Business Meeting

South Downs Baronial Business Meeting

04 November 2020, Time: 1931

Notes submitted by Lady Aelia Bassina, South Downs Chronicler.

THL Lucien d’Artois called the November meeting to order. Our Seneschal, THL Juliane de Vivonne, greeted the populace joining the Zoom meeting. Juliane read the Kingdom Anti-Bullying statement.

Welcome and it’s nice to see everyone still here!

Officers Reports

Herald (THL Lucien d’Artois)

  • Nothing to report.

Knight Marshal (Lady Mairghread Wilson)

  • Nothing to report as normal.
  • Crown List will probably be in early February. 

Rapier Marshal (Captain Brendan de Hay)

  • Nothing to report.

Live Weapons (Mistress Mara Palmer)

  • Nothing to report.

Reeve (Mistress Alessandra Giovanna Fioravanti)

  • We have money still.   
  • Storage unit is paid up through the end of the year.

Quartermaster (THL Lucien d’Artois)

  • Repeat info about the storage unit.

Chatelaine (Lord Nikon Dawidowicz), Finnvarr mac Branain reporting

  • Not a lot to report.
  • We have two new people!

Demo Deputy (Lady Bú Feiyan)

  • Nothing new.

Arts & Sciences (THL Alisandre de la Chapelle)

  • No class this month because of Thanksgiving. 

Chronicler (Lady Aelia Bassina)

  • Nothing new to report
  • I will be getting with the Reeve to arrange a time to drop off a check from the fund raiser. So far, we are up to $200!

Social Media Minister (HE Emelina le Nourreys)

  • We have 8 more followers on Instagram, 7 on FB, and there are interesting things happening in the Kingdom with the Burial Effigies.

Webminister (Captain Pietro di Conti)

  • Update to WordPress v5.5.3.  An earlier WordPress update locked out some logins; if you have a login that doesn’t work, a password recovery should fix it.
  • Eastern Regional Webminister has asked us to provide an admin account to be used by the “Kingdom Web Team”.  I have pushed back on this request as it is contrary to good security practice.
  • Eastern Regional Webminister has asked for officers to make sure they set up their kingdom email account (most have, only a few haven’t).  They would like to make the kingdom email accounts the only “official” officer email accounts.  I mentioned to him we thought the email addresses were too cryptic.  He talked about it with the Kingdom Webminister and they aren’t willing to change them.
  • He also would like us to migrate to the kingdom web server, but I don’t have the energy to start a project like that now.  He did offer advice and help on doing it.

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai)

  • We’ve had a lot of classes. Thank you to everyone that enjoyed it. 
  • This month we will be doing a class on accessibility. I’ll post information about it when I have it. 

Her Excellency, Mistress Sunneva de Cleia

  • I don’t have much, I’m tired like everyone else!
  • Thank you for being the best barony. Talking to you all for the past months has been amazing.
  • Keep remembering to reach out and take time out if you need it.
  • I want to remind people to write letters. Write about things that are good. It helps when you are an officer and you get something good into your inbox. With November and Thanksgiving it’s the perfect opportunity.
  • There are some awards that are traditional awards for this Barony. We have had a committee going all summer to work on those awards to see if we need any changes. The process is taking a little longer than expected. We will get there when we get there.
  • Baronial Largess Challenge: 

Minister of Children (Lady Una Ulfrdottir)

  • Nothing to report

Seneschal, (THL Juliane de Vivonne)

  • First thing, we are still looking for a Provost. It’s a great entry level position. Kal has helped out a lot. If you’re interested, please contact me. 
  • If you have not logged into your kingdom email, they know and they send me emails. Please log in. I know who you are. Let me know if you lost your password.
  • I clarified to see if we needed to move to the kingdom web server. It is required. But, it will get done when it gets done.

Upcoming Events

  • Virtual Castle Wars: The Red Tower – 20-22 November 2020

SCA Business

  • Castle Wars
    • It’s been a challenge because people are tired. We are organized by a committee. We are looking for graphics. We are two weeks out now. I’ve announced a couple of competitions. We are trying to find alternative things instead of sitting in zoom meetings all day. If you know of any heavy fighters that might be interested in doing something, let me know. I have ideas.
    • We need zoom classes.
    • Question was posed about live zooming in a kitchen.
    • We will have a scriptorium
    • There will be a social (Justina). I like the unofficial Meridian Revel format. One thing that we have done in the past is historically accurate cosplay. I’ve been wanting to do something with the children, like tea with Disney Princesses.
    • Onesie party?
    • If anyone is interested in doing a daytime social, Her Excellency does a brunch. 
  • Midwinter (Online)
    • Do we want to have it and who wants to organize it?
    • Please think about it and let me know.
    • We need to check with TRM and the Kingdom A&S.
    • We will table this idea and think about it.
  • Next Wednesday is project night! Starts around 7-7:30.
  • There are a lot of A&S classes out there. I’ll gather information so let me (Ximon) know if you are interested.

Business meeting was closed at 2015.

Next business meeting will be held 02 December 2020, 1900, Zoom Meeting.

October 2020 Baronial Business Meeting Minutes

Baronial business meeting 7 October 2020

Lucien opened the meeting at 7:32pm

Our seneschal, Juliane, read the bullying statement into the meeting

Herald THL Lucien
Get report

Armored – Lady Mairghread
Marshal activities are still on hold, pending reevaluation in January
Set up/logged into official email
Passed along her updated membership for other marshals – her membership now expires 31 Oct 2021

Rapier – Captain Brendan
Yesterday, I submitted my quarterly report to the Kingdom Rapier Marshallate. One function of Group Rapier Marshals is the maintenance of a roster of authorized and not-yet authorized rapier and cut-and-thrust fighters in our Barony. I don’t have direct access to the Kingdom authorization database, so that report is generated by who I’ve actually seen at practices and the information people share with me. The official instruction is that when someone has not been at practice for 6 months, we drop them from the roster. Since we have not had an in-person practice in over 6 months… Seriously, much of the information I have is out of date, so if you feel like you should be on our Baronial rapier/C&T roster, please go ahead and send me the info on your authorization card(s). If you are not yet authorized but may be interested in rapier or cut-and-thrust combat after the Glorious Day When We All Get Back Together (GDWWAGBT), drop me a line. By the way, this includes potential youth rapier combatants, theoretically as young as six years old. Also, my very rough draft of guidelines for holding practices in the first phases of our return have been sent to the Kingdom Rapier Marshal (aka Deputy Earl Marshal, Rapier) for some review and (I hope) integration with suggestions from other sources in preparation for GDWWAGBT. In case you wondered what a Group Rapier Marshal obsesses over during quarantine, you are invited to view my very rough draft here: https://docs.google.com/document/d/1RN5G1eBodJEUxzbTKn0EgL18e95veZH9iIc9f6smqmY/edit?usp=sharing
Feel free to send me your commentary. Possibly the best on-line resource for SCA Rapier is the Facebook group “Virtual Academy of the Rapier.” Round-table discussions and classes (including some actual lessons) abound via Zoom, Google Meeting, and Facebook Live. Event notices and recordings of those events already passed are posted there.
email: rapier@atlantasca.org or rm.southdowns@meridies.org facebook: Benjamin Hay
Peace, love, and chocolate.

Live Weapons – Mistress Mara
No report

Reeve – Mistress Alessandra
No report
We probably have money 🙂

Quartermaster – THL Lucien
Haven’t seen any of our stuff for 6 months, but he’s assuming we still have our stuff

Chatelaine – Lord Nikon
No report – we probably have people
Bú – we had some new people come in and get garb from Gold Key, even though we still can’t meet in person
Raven – mentioned that Brendan picked up a bunch of garb being donated to Gold Key, is working on getting it to Nikon. Master Ximon offered to help get it to Nikon, as he works near him.

Arts and Sciences – THL Alisandre
We have arts and sciences! Q4 has just begun, so it’s time to put together the 3Q report for Kingdom. Please add your projects to the online form by Midnight on 11 October. Alisandre reminded everyone that you can add any project you’ve been working on – not just the big projects – everything counts
Baronial largesse challenge – 6 items, for more info, go to the events page in the baronial FB group
Baron/Baroness challenge with prizes!
If you are interested in sponsoring a category for the largesse challenge, please let Alisandre know asap so she can advertise it.
Since no one is going anywhere for the holidays, do we want to have a class in Nov and Dec?
Virtual holiday party? Will post on FB group to get feedback
Pondering doing a secular secret Santa event – the idea was well received by the populace. Alisandre will put a poll up on the baronial FB group to get feedback and ideas.

Chronicler – Signora Aelia Bassina
The quarterly newsletter was sent out on October 1st.
The fundraiser for the barony is going well. Once the money is transferred (they only do it once a month), I will get with Mistress Alessandra to get some money going into the Barony’s accounts.

Social Media
We have social media
Not much going on, a few more people following us on our social media accounts
Scribal guild is doing scribetober, check it out!

Diversity
We have a couple of things going on
Next Wednesday the corporate DEI is hosting a roundtable with kingdom officers discussing what each kingdom is up to. Margavati will post a link
Classes every Wednesday – the following week she’ll be hosting a class on extra-European research (Ouyang, Stella, and a few others)

Webminister
Changed Michael Stagge’s page to Ælfric Hort’s page and added his award.
Updated Brendan’s page with pronouns, classes, and interests.
Changed marshal, rapier, baron emails to forward to kingdom officer email address.
On the evening of 9/29, the web site started being reported by browsers as a potentially malicious web site. Having several officers report the web site as being good seemed to remedy the problem by the morning of 9/30.
Deleted an intruder account reported by Kingdom Webminister as having appeared on multiple WordPress sites.  Cleaned up unused plugins, updated the 5 remaining plugins.
Added Nikoslav as deputy seneschal, Wistric as baron

Minister of Children
No report

Their Excellencies
Y’all are awesome and continue to be awesome
The pandemic has been awful, but you have been fab
HerE held a brunch at the pageantry event, it went so well she’s doing it again on the 25th
HisE – the populace award committee has been working on updating the Heart of SD and Chivalry awards, figuring out a single award, what will we call it, what the description will be, how will we select the recipients, etc. Welcomes feedback

Seneschal
Still looking for a provost – liaison schedule classes, etc., reports to A+S minister and organize classes, fill out sheet for RUM so everyone can get credit
Castle wars – Juliane has been really busy so she hasn’t been able to work on it as much as she’s wanted to. She wants it to be innovative and different, its own event not just an online version of a regular event.
Getting a team together: Juliane is heading up competitions, Alisandre is doing A+S, Kal is handling classes, ??? is doing social media, Andreva is doing auctions, (get list from Juliane). Demos! More active than just Zoom classes and Zoom presentations.
Duct tape armor contest?
Competitions that will require some lead time… She will post tomorrow a call for volunteers
Date: same dates as Castle Wars
Auction will be held as a fundraiser during the event – contact THL Andreva for more info

SCA Business
None

Non-SCA Business
Margavati mentioned she got a great spiced soap at Target, Acorn Spice by Mrs Myers

After Nik’s and Pietro’s kitties joined the meeting, Their Excellencies decreed that everyone should show their kitties

Izzy (Juliane and Lucien’s pup) says the meeting is now over. 8:10pm

September 2020 BARONIAL BUSINESS MEETING MINUTES

02 September 2020, 1931

Notes submitted by Signora Aelia Bassina, South Downs Chronicler.

THL Lucien d’Artois called the July meeting to order. Our Seneschal, THL Juliane de Vivonne, greeted the populace joining the Zoom meeting. Juliane read the Kingdom Anti-Bullying statement.

Officers Reports

Herald (THL Lucien d’Artois)

  • Two new award recipients at the last court, Lilly and Aelfric.. 

Knight Marshal (Lady Mairghread Wilson)

  • Quarterly reports have been done.
  • Zero practices. And we will continue to not have practices until the end of January.

Rapier Marshal (Captain Brendan de Hay)

  • Nothing new.

Live Weapons (Mistress Mara Palmer)

  • Nothing new to report

Reeve (Mistress Alessandra Giovanna Fioravanti)

  • Nothing new to report

Quartermaster (THL Lucien d’Artois)

  • We have stuff.

Chatelaine (Lord Nikon Dawidowicz), Finnvarr mac Branain reporting

  • One person has expressed interest. I will be reaching out to the MoC because she has a small child. 

Demo Deputy (Lady Bú Feiyan)

  • Nothing new to report.

Arts & Sciences (THL Alisandre de la Chapelle)

  • We have A&S
  • We had people that entered into the largess challenge for Foxes.
  • There will be a barony Largess challenge coming up
  • There are classes coming up this month, 
    • We have a DEI class this month
    • Our monthly class is Magic and Superstition.

Chronicler (Signora Aelia Bassina)

  • First issue of the newsletter will be 1 October.
  • I am still looking for articles to be included. 
  • Barony decals are still available. Please support the barony, they are only $5 each!

Social Media Minister (HE Emelina le Nourreys)

  • We have interest in Social Media.
    • We are going to change the approval process for FB.

Webminister (Captain Pietro di Conti)

  • Received request from Lord Freybjorn (a Kingdom Webminister Deputy) for officer information to set up email addresses on a new kingdom email server; he has asked for Seneschal to be single point-of-contact.  Kingdom Webminister’s office has indicated they will eventually want all officer emails to be on their server.  Freybjorn has followed up by sending meridies.org login information to seneschal.  He is providing email accounts for officers but not deputies.  These will be email accounts, not email forwarders to personal accounts.
    • All officers will have a new email address that they will need to check as the emails will not be forwarded to personal emails.
    • This is to keep the historical documents available for officers that follow the current officers.
  • Sent quarterly report to kingdom webminister.
  • Added a new profile page and award for Lily of South Downs.

Diversity Equity and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai)

  • Not much to report
  • We did a class last month with the corporate DEI officer. It went well.
  • We would like to see new people come in.

Her Excellency, (Mistress Sunneva de Cleia)

  • Wistric is back as the Baron of South Downs!
  • We want to thank everyone for their support and patience.
  • We are committed in moving forward with the SCA Core Values.
  • Passions are high online, but the barony has been amazing at conducting themselves.
  • Please remember these de-escalation techniques:
    • As questions
    • Practice radical acceptance of other people’s feelings
    • Think about separating the action from the person.
  • Keep up with the radical accountability!

His Excellency, (Master Wistric Oftun)

  • I have always thought of the barony as my people.
  • You all have made us proud these last few months.
  • THank you to everyone that has been participating in the virtual activities.
  • It’s good to be back!

Minister of Children (Lady Una Ulfrdottir)

  • Nothing to report.

Seneschal, (THL Juliane de Vivonne)

  • There are still things going on, even in these unprecedented times
  • I have a deputy! His name is Nikolslov!
  • I still don’t have a provost. It’s a great way to dip your toe into becoming an officer. Please contact me if you’re interested.
  • There are two things I want to run. I want to start making announcements within the next week and a half.
  • South Downs is the innovative barony. 
  • Start thinking about Midwinter and if we want to do it online. I want this event to stand out.
  • I am really proud of everyone!

Recent Events

  • 15 August 2020 – Virtual Meridies Kingdom A&S
  • 22 August 2020 – Foxes 2020: Plague-Con

Upcoming Events

SCA Business

  • Raven: Back on the 15th of August, we had Artsy Crown. Several people from South Downs assisted. It went really well. We had 6 or 7 classes. Everything was zoom meetings. We had a really good turnout. Stella earned a perfect score and was recognized in Court.
  • Lily: I was wondering about the DEI office. Is it structured like the other offices? Is there a future plan?
    • Margavati: Right now, there isn’t. My thinking is that there would be some kind of change over the office. There are a lot of enthusiastic people in the barony that I think would do well in the position. If you’re interested, please message me.
    • Juliane: The way it works is there’s usually a two year tenure. Except in extenuating circumstances. Generally speaking, it’s a two year gig. When you sign up as a deputy, please remember that you are making that commitment for two years.
    • Margavati: Regardless, I could still use functionally deputies. I welcome the assistance. This is a new thing for local groups. I welcome all ideas. I’m really here to help educate people and advise the barony as a group.
    • Juliane: there was a misunderstanding on what the kingdom DEI office does. Please come to me if you have any questions.
  • Kalbardr: We are in week one of the mystery box phase. If you have one, please take a photo of your box and send it to me. 
  • Lyk: I would like to see event tokens for Castle Wars. Juliane agreed.
  • Margavati: I am purely tech support for a Grave finds video thing. If you want to, it’s basically you would have everything around you that would be taking with you to the afterlife. The deadline is September 18.
    • There was the suggestion for putting a trigger warning on the video since some people have lost loved ones during this pandemic.

Business meeting was closed at 2033.

Next business meeting will be held 07 October 2020, 1930, Zoom Meeting.

AUGUST 2020 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

05 August 2020, 1931

Notes submitted by Lady Aelia Bassina, South Downs Chronicler.

THL Lucien d’Artois called the August meeting to order. Our Seneschal, THL Juliane de Vivonne, greeted the populace joining the Zoom meeting. Juliane read the SCA Anti-Bullying statement and stated the meeting is being recorded.

Officers Reports

Herald (THL Lucien d’Artois)

  • We only had one award recipient this month, that would be Piers(Queen’s Rapier Champion).
  • We’ve had one name registrations.

Knight Marshal (Lady Mairghread Wilson)

  • Our Earl Marshal had put a notice on the kingdom page stating that there’s no in person events until the end of January 2021.
  • He also addressed unofficial fighter practice. Please be aware the SCA does not cover that so it would be on your own insurance.
  • Masks: just be prepared for when we come back together that we may have a mask mandate. It would be recommended to start practicing with a mask on.
  • New armored combat rules have been posted. No determinations have been made and probably will not be made for a while.

Rapier Marshal (Captain Brendan de Hay)

  • Nothing new to add.
  • Echo what the Knight marshal said.
  • There is a virtual fighter practice Facebook group. Virtual academy of the rapier is another Facebook group that is available.

Live Weapons (Mistress Mara Palmer)

  • No report.

Reeve (Mistress Alessandra Giovanna Fioravanti)

  • We have money, we spent it on the storage unit.
    • We spend about 287 a month on the storage unit, paid through October.
    • If Midwinter doesn’t happen, we may need to think about alternatives. If it doesn’t, we run into the situation where we don’t have money for events.
    • We are not at panic level yet.
    • Red Tower is completely paid for.
    • I need a deputy!

Lady Mairghread suggested that we have a budget to see where all the money needs to be spent.

Quartermaster (THL Lucien d’Artois)

  • Fortunately, we have stuff!
  • Nothing else to add

Chatelaine (Lord Nikon Dawidowicz)

  • There hasn’t been any movement as far as new members. I haven’t heard from anyone that someone approached them.

Demo Deputy (Lady Bú Feiyan)

  • No report

Arts & Sciences (THL Alisandre de la Chapelle)

  • We have A&S!
    • There is an A&S exchange that was suggested.
    • Kingdom A&S coming up this month.
    • We have a couple of classes coming up this month.
    • Think about ideas for largess, it will be a competition with a prize.

Chronicler (Lady Aelia Bassina)

  • First issue of the newsletter will be 1 October.
    • I am still looking for articles to be included. 

Social Media Minister (HE Emelina le Nourreys)

  • Our numbers are up.

Webminister (Captain Pietro di Conti) – (Includes work done by both Zhelana and Pietro)

  • Added pronouns for Piers, Mairghread, Alisandre, Aelia, Wistric, Iastreb, Lorenzo, Zhelana, Raven.  Note: we will only add pronouns for people who ask.
  • Updated the picture for Sunneva on the Baroness page and her personal page.
  • Updated Aelia to be official chronicler, gave her access to the chronicler login.  Set up a temp login for Raven to post old minutes.
  • Added device, title, link to blog to Aelia’s page
  • New pages created for Danielle de Lyon, Anna Felice Tavestoche, Michael Stagge, Sara Wandrownyczka
  • Added classes taught to Zhelana’s page
  • Updated Google form to add pronouns to the question list, and to forward email notifications to Zhelana
  • Established succession plans for the Webminister office to hand over the office to Zhelana (the current Deputy) at Midwinter A&S 2021.  Had several discussions on the succession plan with Baroness and Seneschal.
  • Prepared Westminster job description.
  • Added Mark to the order of the Red Raven.
  • Added Finnbarr as deputy chatelaine.
  • Updated device on Mairghread’s page
  • Added Queen’s Rapier Champion to Piers’ page.

Diversity Equity and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai)

  • Class went really well last month. There were a bunch of conversations that happened after. WE are looking forward to the next class. I am trying to give people opportunities to talk as much as I can.
    • The Society DEI officer will be doing a Q&A, I will try to promote it in more places than just the barony. 
    • If you hear of things happening, please let me know.
    • Thank you to everyone that’s been so open and understanding.

Her Excellency, Mistress Sunneva de Cleia

  • Tonight would be midnight madness at Pennsic. Just like with what happened at Gulf Wars, there are merchants that are out there and posted. If you have coin, they have wares.
  • Earlier this week was SCA Social Media Appreciation Day. I want to give thanks for both Emelina and Isabella. Thank you to everyone that has been keeping the SCA virtual. Your efforts have not gone unnoticed.
  • Award recommendations. Please send them. I would love to recognize people. There is an award recommendation page on our site. Sending in the recommendations really helps me and the scribes.
  • Discussion Point:
    • The Heart of South Downs and the Chivalry Awards. A couple of people have reached out to me regarding this. There will be a committee. If you would like to be on that committee, please let me or Wistric. All opinions are valid.
    • I like mailing stuff. If you need a care package or a friendly note, please PM me your address.
  • Remember to lean on your SCA family if you need to. Also, if you need to step back, it’s okay. We will see you when you get back. Keep the people impacted by this virus in your thoughts.

Minister of Children (Lady Una Ulfrdottir)

  • No report.

Seneschal, (THL Juliane de Vivonne)

  • We’ve lost two people recently. They passed very suddenly.
  • In the last two days, we have heard of 3 people that have tested positive for COVID, one being our King. Please wear masks and be safe.
  • I had announced at the last meeting that we were reinstating the Provost position. It’s basically organizing classes, making sure registration is sent to RUM. Lord Kal has been wonderful in doing that for us. I would love it if someone would reach out to me in their interest. It’s a great position for someone new to the Barony.
  • The BOD has canceled events until the 31st of January. That is for anything in person. If you do anything outside the SCA, you cannot post it on any official SCA page.
  • For Midwinter, it is close to when they allow in-person again. However, I do not believe that Midwinter will be allowed to happen. It wouldn’t fit with the rollout plan for the Kingdom/Society.
  • The Law Committee. They are accepting new members. It will be a rotating people. They are accepting nominations and self-nominations. One from each peerage and two from the populace. If that’s something that interests you or if you know someone that would do a really good job (get their permission first), please let them know. They have been meeting Tuesday nights. 
    • Iazzie stated that most Kingdom positions are for 2 years.

Recent Events

Upcoming Events

  • 10 August 2020 – LGBTQ+ 101 with Lykania and Cellach
  • 12 August 2020 – Project Night
  • 15 August 2020 – Virtual Meridies Kingdom A&S
  • 19 August 2020 – Intro to DEI with Society DEI Officer Q&A to follow
  • 22 August 2020 – Foxes 2020: Plague-Con
  • 26 August 2020 – Class Night – Maedeup: Korean Knots with Myeong Su

SCA Business

  • Margavati: I taught a class over the weekend for Pennsic for the Courtesans. It was neat because each kingdom has a day. It’s a great way to learn stuff. Justina hosted Meridies for the whole day. They are going all war week. Kal has been provosting. Yay, Barony of South Downs! We rock!
  • Jay: Do we have any more info on Castle Wars?
    • Juliane: Sunneva and I need to get together to sort things out. We will get that rolled out sometime soon.
  • Margavati: My husband had a big bucket of bone black. He has more. If you need bone black for pigment, please let him know.
  • Margavati: Countess Gwen is doing a project. It’s a grave finds recreation thing. It’s a glow up focus on grave finds. I only know what I need to know. If you’re interested, she’s doing that. Information is on the Kingdom page.

Business meeting was closed at 2021.

Next business meeting will be held 02 September 2020, 1900, Zoom Meeting.

JUNE 2020 Baronial Business MEeting MInutes

3 June 2020, 7:30pm
Virtual meeting on Zoom

Notes submitted by Lady Raven Helmsplitter, South Downs Zombie Chronicler.

As our Herald, THL Lucien, was unable to attend tonight’s meeting, Lady Mairghread stepped in and called the meeting to order. THL Juliane, our Seneschal sez “Welcome!” and reminded everyone that the meeting was being recorded, per Kingdom law. She then read the Bullying and Harrassment statement from the SCA. She also offered that she (and Their Excellencies and the Baronial Officers) understands how everyone is under a lot of stress, and to please reach out if you need anything.

Our Social Media officer, THL Emelina, read out a disclaimer for everyone to be aware of and agree to, that our business meetings are being recorded and that by participating in this meeting, we have given our consent to have footage containing our faces and/or comments used by the Barony and the Kingdom as necessary.

Officer Reports

  • Armored Marshal (Lady Mairghread Wilson)
    • We are still in a holding pattern regarding practices.
    • Her quarterly report has been sent in. There were very slim numbers for the quarter, and she is expecting even slimmer numbers for the coming quarter, due to the adjusted schedule posted by the Crown.
    • Discussed Baron Mark’s thoughts about what fighter practice might look like once we *do* get back, as he had posted on Facebook recently.
      • Sir Iastreb commented that we will likely have to revisit where we hold Sunday practice, at the Meadery in Smyrna – it will be difficult to manage crowds and safety issues
      • Juliane commented that the owners of the Meadery have not been really hip on wearing masks, for performance reasons, which conflicts with SCA safety rules.
  • Rapier Marshal (Captain Brendan deHay)
    • Due to the current cancellation of practices and events, we are also in a holding pattern until things get going again
    • In the meantime, stay tuned – we are working on getting some online rapier activity going soon – discussions, classes, etc. Will post about these events on the Atlanta SCA fighting Facebook group.
  • Live Weapons Marshal (Mistress Mara Palmer)
    • Nothing to report
  • Reeve (Mistress Alessandra Fioravanti)
    • We have money!
    • She reminded everyone that she is looking for a deputy – her job is not that difficult, and she is willing to show anyone who’s interested what the job is like. Please contact her if you would like more information.
  • Chatelaine (Lord Nikon Dawidowicz)
    • So far, the only new person who’s actually come to a meeting and interacted and stuff is Jay, who we all know now is awesome. I’ve had a couple other nibbles but no bites yet.
    • Nikon and Majda Anwar have talked about doing maybe a rolling mini-class for newcomers that just covers handy entry-level information – perhaps a 30 minute class once a week for 4 weeks that starts over every month, covers basic newcomer info like what all the titles mean, first event essentials list, getting started with a persona, things like that. Just very surface level, 101 stuff.
      However, we haven’t really started working on it yet because *gestures at everything*.
  • Minister of Arts & Sciences (THL Alisandre de la Chapelle)
    • We have art! (and some science as well)
    • Alisandre has posted some virtual A&S opportunities in the Baronial Facebook group; and asked the populace to please let her know if they learn of any additional online opportunities (classes, events, etc) so she can share it with the Barony
    • Check out the classes being offered at Virtual RUM (Royal Academy of Meridies) this July, and ongoing classes at the Honorable Clover on Facebook.
    • Working cool projects? New projects? while everyone’s staying at home? Post your work on the Baronial Facebook page so we can all ooh and ahh and ask questions!
  • Chronicler (Lady Raven Helmsplitter)
    • We have words!
    • Lady Aelia Bassina of Veii will step up at the July meeting! Yay!
    • Aelia addressed the populace – as the incoming Chronicler, she would like to (re)start our newsletter and asked for suggestions:
      • For the title – everyone still likes the old title, “The Read Tower,” so it was decided that would remain.
      • With the development of our social media team, everything that has been posted on our Instagram page already has release forms, so that material will be available.
      • She is interested in showing the progression of the newsletter through the ages.
  • Keeper of the Baronial Memes (Minister of Social Media) (THL Emelina le Nourreys)
    • We have been posting on Twitter, Instagram, and Facebook
      • We now have more than 250 follows on Instagram
      • Emelina is encouraging the populace to share the the cool projects they’re working on at home – please take pictures of your project work and send them to her so they can share on our Instagram page
    • Our smash-up video (a fighter’s version of the glow-up video idea) got over a million views! It was awesome, and Emelina and Isabelle thanked Ogata (Charlie) for editing the video.
    • Ogata confirmed that his friends wrote the music for the video, and everyone asked to have our thanks passed along to them.
    • There was a lot of discussion about what everyone’s favorite parts of the video were – there were many!
    • HRM has asked us to write up more award recommendations.
  • Minister of Children (Lady Una Ulfrdottir)
    • Nothing to report
    • Magistra Alessandra mentioned that her daughter, Katie, would like there to be more members of the Sparrow’s Wing (the Baronial children’s award) so she can hold order meetings. Currently, she is the only member and attendee, but more cupcakes are required.
    • Alessandra suggested that a blog could be set up on the Baronial website where parents could brag about their kids’ art and projects.
  • Their Excellencies South Downs (Master Wistric Oftun and Mistress Sunneva de Cleia)
    • Sunneva wanted to discuss the new diversity statement posted by the Board of Directors. If you haven’t read it, please make sure you do.
    • In-person events have been canceled up through 31 August 2020, but in the meantime, she loves seeing everyone virtually.
    • Wistric thanked everyone who participated in the smash-up video – it was awesome!
    • Also – taking part in activities such as the video, online classes, and other online activities is a good way to help keep our energy up as both a Barony and as individuals.
    • He reiterated the importance of writing recommendations for people who have shown themselves deserving of recognition, and mentioned that TRH are planning to have a virtual Court sometime in the next couple of weeks and would love the opportunity to recognize people.
    • There are a couple of months left where we are going to be limited to online activities, and there is a lot of space to fill on our virtual calendar. If you’re considering teaching a class sometime, practicing teaching via Zoom on the local level is a great way to work through your class before Virtual RUM.
    • Their Excellencies thanked everyone for being amazing during these trying times.
    • Recently, Emelina posted a “Draw the Faces of Their Excellencies” on Facebook; our cousins in the Midrealm saw this and put a challenge out to their Barony to one-up us!
  • Seneschal (THL Juliane de Vivonne)
    • She mentioned recent news from the Crown – Coronation will be held online on Saturday, 27 July, and will be set up just like the online courts
    • Events are canceled through the end of August
    • Red Tower – There are concerns about planning, given the current situation – will it happen? can it happen? in what format? These are still being worked through and the answers will likely change as the pandemic continues, so we’ll need to stay flexible.
    • The Kingdom Exchequer notified us that our financial policy is not aligned with that of the Kingdom; Juliane and Alessandra are working through this to fix the discrepancies.
    • Juliane asked and will continue to ask on Facebook for any topics the populace would like to add to the meeting agendas.
    • She also thanked Their Excellencies for their imaginative approach to keeping interest and energy up in the Barony (the Draw the Faces game was great!)

SCA Business

  • Red Tower (2-4 October 2020)
    • Site: Hard Labor Creek State Park, Rutledge, GA
    • Mistress Mariana confirmed that event planning is proceeding as normal until told otherwise. A request for event volunteers will be posted soon.
  • Castle Wars (19-22 November 2020)
    • Site: Camp Benjamin Hawkins, Byron, GA
    • Juliane had mentioned that Isabetta is going to take the lead on Castle Wars autocratting because of Juliane’s conflicts of interest as seneschal. Juliane is holding off submitting the bid for the time being until she can see how the next couple of months are going to look like.
    • Sunneva mentioned contingency planning will be key; and as Sunneva happened to have written a book on contingency planning, is more than happy to help brainstorm.
    • Sunneva also asked about the timeframe for submitting the event bid – it is her understanding that if we don’t get a bid in soon, we’ll have to cancel?
    • Juliane asked Alessandra about the Baronial budget – if we don’t have Castle Wars, how will the Barony stand financially? What will the impact be? Alessandra said we should still be in good shape as most of our other expenses (other than the storage unit at $860 per quarter and the Zoom fees at $14.99 per month) have also gone away.
  • Midwinter Arts & Sciences (6 February 2021)
    • Site: TBD
    • We should start thinking about this event – we need an autocrat.

Other SCA Business

  • Mairghread mentioned virtual RUM/Fighter’s Collegium (17 July 2020) is looking for teachers, not sure what format. If interested in teaching for Fighters Collegium, please contact her or Master Edward.
  • Emelina mentioned that we now have a Baronial YouTube channel, and we can post class videos there.
  • Justina mentioned that this coming weekend is Court, and she is looking forward to hosting another virtual revel afterwards. She’ll post to the Baronial Facebook group once she’s got everything set up.
  • Sir Iastreb announced we have new people in the Barony – Anya from Thor’s Mountain has just moved to South Downs! She can’t make meetings yet because of classes but she is looking forward to getting involved soon. Master Ximon added that we should keep an eye out for new people and reach out to them so they feel welcome.
  • Lily thanked Alessandra for showing her how to be a reeve.

Non-SCA Business

  • None

Next business meeting: Wednesday, 1 July 2020. It will likely still be online via Zoom, but stay tuned!

With my backlog of minutes now done, I am now officially handing over the reins of the Office of the Chronicler to Lady Aelia. Thank you, everyone!
–Lady Raven

MAY 2020 Baronial Business Meeting Minutes

6 May 2020, 7:30pm
Virtual meeting on Zoom

Notes submitted by Lady Raven Helmsplitter, South Downs Zombie Chronicler.

As our Herald, THL Lucien, was unable to attend tonight’s meeting, Lady Mairghread stepped in and called the meeting to order. THL Juliane, our Seneschal sez “Welcome!” and discussed the new Zoom meeting format – in particular, she would like to have everyone make sure they keep themselves on mute until you have something to say. She also walked everyone through the Zoom meeting features, including the “raise hand” feature which marks that you wish to speak.

Our Social Media officer, THL Emelina, read out a disclaimer for everyone to be aware of and agree to, that our business meetings are being recorded and that by participating in this meeting, we have given our consent to have footage containing our faces and/or comments used by the Barony and the Kingdom as necessary.

Officer Reports

  • Armored Marshal (Lady Mairghread Wilson)
    • We are still in a holding pattern regarding practices
    • The armored marshals report is due on 15 May – it will be a slim report (as there have been few events or practices) but she will get it sent in and forward a copy to the Seneschal late next week.
  • Rapier Marshal (Captain Brendan deHay)
    • Due to the current cancellation of practices and events, we are also in a holding pattern until things get going again
    • In the meantime, stay tuned – we are working on getting some online rapier activity going soon – discussions, classes, etc. Will post about these events on the Atlanta SCA fighting Facebook group.
  • Live Weapons Marshal (Mistress Mara Palmer)
    • Nothing to report
  • Reeve (Mistress Alessandra Fioravanti)
    • We have money, but we’re not spending any of it as there’s nothing to spend it on right now (except for the storage unit).
  • Chatelaine (Lord Nikon Dawidowicz)
    • We were going to have a couple of newcomers join the meeting tonight, but they ended up not being able to. We hope they can join us for future meetings.
    • Kingdom chatelaine has requested another Gold Key (loaner garb for new people to borrow at events) inventory; Nikon is planning to pick up some additional garb and will take care of inventory once that’s done.
  • Minister of Arts & Sciences (THL Alisandre de la Chapelle)
    • Alisandre has posted some virtual A&S opportunities in the Baronial Facebook group; and asked the populace to please let her know if they learn of any additional online opportunities (classes, events, etc) so she can share it with the Barony
    • She spoke with Their Excellencies and now would like to ask the populace if there would be any interest in a Porch Fairy exchange (like a Secret Santa in quarantine); everyone thought it would be a great idea!
  • Chronicler (Lady Raven Helmsplitter)
    • We have words!
    • We have a new Chronicler in the works! Lady Aelia Bassina of Veii will step up sometime soon (probably July)
  • Keeper of the Baronial Memes (Minister of Social Media) (THL Emelina le Nourreys)
    • We have been posting on Twitter, Instagram, and Facebook
      • We now have more than 250 follows on Instagram
      • Emelina is encouraging the populace to share the the cool projects they’re working on at home – please take pictures of your project work and send them to her so they can share on our Instagram page
    • There is a Baronial glow-up video in the works – there will be more info once we have the Baronial YouTube channel set up
      • Glow up videos are videos which start with one person doing some every day activity, then they have a scarf (or something similar) thrown at them from off-screen. Person 1 picks up the scarf, approaches the camera, holds the scarf up to the camera to blot out the scene, then when the scarf is pulled away, Person 1 is dressed up and doing something cool and finally tosses the scarf out of frame. This is then repeated over again with a new scene, and Person 2 catching the scarf, etc.
      • In our video, we would have each person/group start out in modern clothes and relaxing, then be revealed in their SCA garb, and a setting or doing an SCA activity for a couple of moments.
      • All submitted videos will be compiled into a single video which we will post on our YouTube channel.
  • Their Excellencies South Downs (Master Wistric Oftun and Mistress Sunneva de Cleia)
    • Carver misses everyone!
    • Sunneva wanted to discuss how appreciative they are of everyone in the Barony and everything we are doing to support each other. In addition to doing a porch fairy project as Alisandre had described, if you’d like to get a missive from her, she will gladly send you mail – just PM her your mailing address. If you know of someone who’s not online, please consider sending them mail or connecting with them somehow.
    • Finally – if you know anyone who needs help, from communicating to food to whatever please contact Their Excellencies.
  • Seneschal (THL Juliane de Vivonne)
    • She mentioned recent news from the Crown – as Coronation had been canceled, TRM Boru and Fianna have been given permission to extend their reign until the end of May.
    • Red Tower has a bid from Mariana and Farouq; finance committee has approved the bid, and we’ll vote on it in May
    • Zoom meetings – how does everyone feel about meeting via Zoom? It is admittedly a strange format for the structure of our organization as there is a lot we do that is not really Zoom-compatible. What do we want to do with the off-nights?
      • Margavati is willing to host a dance night via Zoom, but she’ll need to figure out how the logistics first
      • Alessandra is willing to send people goldwork supplies and host a gold work class for project night (or A+S class night?)
      • How many classes are Zoom-compatible?
      • Aelia would like to know if a kids’ Zoom event could be set up? Her daughter misses everyone. Una thinks this would be a great idea! Justina wanted to know if this would be an adults’ welcome to support, etc.
        • Alessandra mentioned that after a full day of working with the kids online, she would like to see something done that is low-parental activity – maybe something like a kids’ “happy hour”?
        • It doesn’t need to be on Wednesdays – Allesandra mentioned that Gwinnett County doesn’t have classes on Fridays, so Thursday would allow them to stay up a little later.
      • Charlie suggested that he’s been working on a project that is currently fighter-oriented but could have other applications – a choose your own duel/adventure game he’s been developing
      • Justina mentioned that the online revel she hosted last week was successful, and that we could do similar events for the Barony. She found that conversational games gave everyone an opportunity to participate.
      • Baronial Zoom games night!
      • Improv theatre night?
      • Wistric suggested that there are probably classes that have been taught in the past that would be transferable to a Zoom format

SCA Business

  • Margavati is organizing a baronial Glow up video and would love to have as many people as possible participating. Deadline is Sunday for your video. Instructions are posted on the Baronial Facebook site. Justina mentioned that the Courtesans’ Guild is doing a “Pass the Veil” challenge along the same lines.
  • Red Tower
    • Mistress Mariana and Lord Faruq would be co-autocrats
    • Site will be Hard Labor Creek State Park (our traditional Red Tower site)
    • Theme will be Elizabethan, Sinners and Saints
    • We can use martial budget to pay for things like tourney prizes, etc.
    • Quest during the day to find the seven graces and sins
    • Do we have a contingency if we are still under lockdown?
      • It would likely then be canceled, but Mariana mentioned that the schools are planning to get back in September. Would the park allow for a return of the deposit if it came to that?
      • The seneschal would be the one who handles the deposit and would be the one to negotiate the return if necessary.
      • Andreva suggested that if we contact them early enough, they might be willing to roll over the deposit to the next year.
      • Justina mentioned that even if the government calls for everything to open, that doesn’t mean that people will want to go to an event yet.
      • Should we budget for additional cleaning/sanitizing materials? Alessandra points out that *if* we can get additional sanitizing stuff, as cleaning supplies are hard to find right now.
      • We should proceed with Red Tower assuming it will happen, but be prepared that it might be canceled.
    • Sidebar – financial committee needs to clarify what the current rules are regarding who gets in free at events?
      • Voted and passed
  • Alessandra is looking for a deputy! It’s not hard – you just have to know how to count (sort of)
  • Margavati will host another Indian/South Asian online social in the next couple of weeks. Emelina offered to advertise it on the kingdom page
  • Justina brought up our presence at DragonCon.
    • She said that (assuming it happens) we have the opportunity to host a panel; however, she is not comfortable with attending herself this year, given the current state of the pandemic. Is this something we want to pursue this year? She needs to let the coordinator know asap and preserve the connection for next year.
    • Juliane said she has passes for this year, but already knows she will not be going.
    • Maybe virtual panels? It will be important to keep the door open for next year
    • Given the number of people in our Barony who are already hesitant to attend DragonCon, it doesn’t look like we would even have the staff to cover in-person tables/panels: however, we could easily manage virtual panels.

Non-SCA Business

  • Sir Iastreb’s robotics students put together a video for a competition – please view and vote for them! The winner goes to nationals.
  • Finnbarr – Is there anything we can do as a Barony to help those who can’t get out or can’t find things when they go shopping? Wistric suggested that Finnbarr should post this in the baronial Facebook group. We definitely don’t want to see anyone going without or going hungry. Iazzie said that this sort of outreach is perfectly in keeping with the SCA’s goal of outreach, etc. so he is sure there would be no conflict.
  • Aelia offered that she has a 100lb bag of bread flour – if you want some, just PM her.
  • “New Jay” (as opposed to Captain Pietro) mentioned that stores are hiring extra security to guard some of the more sought-after items.
  • Sawyer made a bunch of 3d printed disks if anyone wants them

Next business meeting: Wednesday, 3 June 2020. It will likely still be online via Zoom, but stay tuned!

Medieval Recreation in Atlanta, GA