August 2018 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

1 August 2018, 7:30pm (meeting started a few minutes late, in order to give everyone a chance to fight through traffic and storms)

Little Tree Studios

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

Herald (THL Lucien d’Artois) called the meeting to order. Master Wistric sez “Welcome! If you did not sign in, please sign in!”

Officer Reports

  • Herald (THL Lucien d’Artois)
    • Events – RUM
      • Lady Justina di Silvestri – Guiding Hand
    • Submissions registered at LOAR
      • Lady Juliane de Vivonne – badge
      • Master Mathias Blackett and Mistress Mara Palmer – joint badge; household name was returned
      • Ruqayah al-Zarqa – device change
    • Submissions at Society (for August decision meeting)
      • Jurgen der Vielfrass – name and device
      • Quintus Valerius Gracchus – name and device
    • Submissions at Society (for September decision meeting)
      • Lady Alisandre de la Chapelle – device
      • Lady Myndee of of South Downs – name and device
      • Nikon Dawidowicz – name and device
      • Lord Mark de Wyttenye – alternate name and device
      • Lady Stella di Silvestri – alternate name and badge
    • Advanced to Society (for October decision meeting)
      • THL Andreva Rigaldi – name
      • Margot de Saint Denis – device
    • Submitted to Kingdom (for August Kingdom decision meeting)
      • Tryggvi Tryggsson – name
      • Frigyth of South Downs – name and device
  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • This month’s melee practice will coincide with Lord Konrad’s regional practice
    • Youth
      • Got the background check cleared, so she can start authorizing youth fighters
      • Will step up as kingdom youth rapier marshal soon, probably at Foxes
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them (even without Brendan) Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, at Liane Levetan / Brook Run Park in Dunwoody. We’re averaging 2-12 people. For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
    • Brendan thanked all those who stepped up to run practices when he (Brendan) had work conflicts.
    • Reminder: Lord Konrad will be hosting a regional rapier practice at his home in Jasper. Facebook link to the event is here.
  • Live Weapons Marshal (Mistress Mara Palmer)
    • The July practice went well – practices continue to average about 10 people per practice, with 5-8 people on a line at a time
    • This Sunday (5 August) will be the August live weapons practice
    • Mistress Mara is the new South Downs Live Weapons Champion
    • Please check the Facebook group, South Downs/Owl’s Nest Live Weapons Practice to track upcoming practices.
  • Chatelaine (Lady Justina di Silvestri)
    • No report
    • If you have borrowed any Gold Key, please return to Justina as soon as possible. Thanks!
    • Gold Key database is now available
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • We have arts *and* sciences, and that is good
    • Katerina taught last month’s class on the new PayPal system for reservations.
    • Lady Zhelana will teach this month’s class on celtic knotwork
    • Reminder: Sunneva has made a schedule for all of 2018 as a Google Docs spreadsheet so you (yes, you!) can sign up to teach a class at one of our monthly A&S nights. She is pleased to report we have classes scheduled through most of the rest of the year; there is also a list in development for alternate/back up classes, so even if there are no specific dates available, please sign up!
  • Reeve (THL Andreva Rigaldi)
    • We have money! Yay!
    • Nothing new to report
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff! Yay!
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Updates
      • Updated Red Tower event page with official graphics and staff list
      • Added Gold Key database to Chatelaine page
      • Added Known World Courtesans podcast to Justina’s profile
      • Added “Refund Policy” to events, as requested by Reeve
      • Added profile page for Wenyeva atte Grene
      • Updated awards fro Justina, Mark, and Melusine
      • Added Wine Brawl and Fall Coronation to Events list
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Seneschal (Master Wistric Oftun)
    • The men and women of the Barony will meet separately after the business meeting to discuss nominations for the Heart of South Downs and the Chivalry award (respectively)
  • Their Excellencies
    • We have a barony! Yay!
    • We (and several other members of the Barony) are getting ready to head to Pennsic, so we have nothing much else to report

Upcoming Events

  • Red Tower (5-7 October 2018), Master Wistric reporting
    • PayPal is now up and running
    • Mara thanked everyone who donated cardboard sheets for archery targets
    • Andreva is taking checks for registration, and pointed out that attendees will need to pay the $5 site/park fee, and it will need to be paid at the door since PayPal is (not yet) set up to process the park fee
  • DragonCon (30 August – 3 September 2018)
    • People are needed to pull the chariot – Ximon’s offer/bribe still stands (a six-pack of frosted adult (or all-ages) beverage of one’s choice)
    • Duke John described the setup for pulling the chariot, will ideally need 4 people (is set up to do so)
    • Took count of who is planning to take part in the parade and doing what
    • Lady Stella is the point person to get parade passes (passes will be handed out on Friday of DragonCon)
  • Castle Wars (15-18 November 2018), Lady Juliane reporting
    • Mistress Sibella is creating the site tokens, will probably schedule a project night to sew them together
    • Paypal will be up once the event flyer is approved and paperwork is done – likely within a week or two
    • Site deposit is already in for Castle Wars 2019
  • Midwinter A+S (9 February 2019), Lady Alisandre reporting
    • Alisandre talked with Sibella about securing the University of West Georgia site – their class scheduling system has apparently gone south, but this shouldn’t interfere with finalizing the site reservation by 1 October

Other SCA Business

  • The Knowne Worlde Courtesans Guild podcast is live, baby! Justina is one of the podcast’s field reporters. She said they are looking for interviews, stories, poetry and other cultural aspects of SCA life. The podcast will be a digital salon hosted by the courtesans of the Knowne World Courtesans Guild and featuring artisans of historical arts from across the world. Tune in for intelligent discussion of history, re-enacting the pre-1600s world, and news of the Society. If you are interested in talking about your art, please contact Justina and she will be happy to chat with you!
  • Ideas for next year’s baronial bid for a kingdom-level event – perhaps RUM/Fighters’ Collegium at University of West Georgia? Coronation (although this would depend on who wins Crown)?
  • Mara expressed interest in autocratting RUM/Fighters’ Collegium
  • Sir Iazzie is planning to sponsor a Rose-themed armored tournament at Crossroads – perhaps a similar tournament could be done for the rapier lyst as well?

Non-SCA Business

  • None

Next South Downs business meeting will be held Wednesday, 6 September 2018, at Little Tree Art Studios.

–Raven

July 2018 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

11 July 2018, 7:30pm

Little Tree Studios

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

Herald (THL Lucien d’Artois) called the meeting to order. Master Wistric sez “Welcome! If you did not sign in, please sign in!”

Officer Reports

  • Herald (THL Lucien d’Artois)
    • Events – Legends
      • Lord Lucien D’Artois – Grant of Arms
      • Lady Mairghread Wilson – Argent Shield
      • Sable of South Downs – Award of Arms
    • Submissions registered at LOAR
      • Lady Juliane de Vivonne – badge
      • Master Mathias Blackett and Mistress Mara Palmer – joint badge; household name was returned
      • Ruqayah al-Zarqa – device change
    • Submissions in Society Commentary
      • Jurgen der Vielfrass – new name and device
      • Quintus Valerius Gracchus – new name and device
      • Lady Alisandre de la Chapelle – new device
      • Lady Myndee of of South Downs – new name and device
      • Nikon Davidowicz – new name and device
      • Lord Mark de Wyttenye – new alternate name and device
      • Lady Stella di Silvestri – new alternate name; badge was returned at Kingdom
    • Submissions in Kingdom Commentary
      • THL Andreva Rigaldi – new name
      • Margot de Saint Denis – device resubmission
    • Submitted to Kingdom
      • Tryggvi Tryggsson – new name
  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • Sir Gelleys has offered up an armored practice for unit/melee training, to be held the second Sunday of the month, in order to make ready for fall events (including Foxes and Castle Wars)
      • Project night, focusing on armor workshops and repairing loaner gear, will take place next week at Baronial Project Night.
      • The Kingdom Marshallate will count the Tuesday evening armored practice held at Swift Cantrell as an Owl’s Nest practice, since the location is within the shire and many of the participants are members of the shire
      • Jaden Baron has agreed to be the new deputy armored marshal (yay!)
    • Owl’s Nest (Lady Mairghread is serving as their knight marshal until they have one established)
      • Received the rest of the loaner gear from Crispin
      • Owl’s Nest has finally got their own knight marshal again (yay!), so Mairghread no longer has to be responsible for that anymore. The joint Owl’s Nest/South Downs’ Tuesday evening armored practice at Swift Cantrell will continue as before.
    • Youth
      • Nothing to report
  • Live Weapons Marshal (Mistress Mara Palmer)
    • Our practices are averaging about 10 people per practice, with 5-8 people on a line at a time
    • We’ve also been getting a lot of kids attending practice (or wanting to), so we will be looking at acquiring more youth loaner gear; we still have funds available from our initial budget request, so we will just move forward with the purchases
    • This Sunday (15 July), their Excellencies will host the Live Weapons Baronial Championship, so come on out! We will have a celebrity guest marshal to marshal the event
    • Mara is looking for volunteers to become live weapons marshals-in-training; if interested, please contact her directly
    • Please check the Facebook group, South Downs/Owl’s Nest Live Weapons Practice to track upcoming practices.
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them (even without Brendan) Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, at Liane Levetan / Brook Run Park in Dunwoody. We’re averaging 2-12 people. For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
    • Brendan thanked Master Ximon for his help in getting loaner gear to practices when he (Brendan) had work conflicts with practices.
    • We have plenty of rapier marshals-at-large, so even when Brendan can’t attend practice, there has been no problem with having marshal coverage at practices
    • Reminder: Lord Konrad will be hosting a regional rapier practice at his home in Jasper. Facebook link to the event is here.
  • Chatelaine (Lady Justina di Silvestri)
    • Justina has a carful of gold key that was donated by a former SCAdian that she will need help processing/repairing.
    • Justina would like to hold another Baronial swap meet before? after? DragonCon, since she may not have use for all the donated items.
    • If you have borrowed any Gold Key, please return to Justina as soon as possible. Thanks!
    • Gold Key database is now available
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • We have arts *and* sciences, and that is good
    • Lady Justina taught last month’s class on poisons and the macabre and was well received
    • Katerina will teach this month’s class, on the new PayPal system for reservations. If you are interested in volunteering with troll at an SCA event, please come out for this class. She will teach both parts, covering reservations, troll, etc. THL Andreva encouraged everyone to consider taking the class, because the more people who are approved to handle the new Paypal registration/payment system, the easier it will be for those running troll at events.
    • Reminder: Sunneva has made a schedule for all of 2018 as a Google Docs spreadsheet so you (yes, you!) can sign up to teach a class at one of our monthly A&S nights. She is pleased to report we have classes scheduled through most of the rest of the year; there is also a list in development for alternate/back up classes, so even if there are no specific dates available, please sign up!
  • Reeve (THL Andreva Rigaldi)
    • Quarterly report was due yesterday (10 July), and was submitted on time
    • Our current accounts show that we had $10,621 in the bank at the beginning of the quarter, and we are now at approximately $8,000. This is due to having just made payments such as the storage unit rental, site fees, etc., and is rather average for us at this time of the year. Our two big events in the fall will take care of our finances.
    • Mistress Allesandra will be the new deputy (yay!)
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff! Yay!
    • Lucien planning to have another storage unit inventory update after Pennsic; he had planned to do this before Pennsic, but he has been asked by Sol Haven’s quartermaster to help them get set up.
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Updates
      • Disk cleanup to get under the web site’s disk quota
      • Added Castle Wars 2018 banners and “Your Fate in the War of Roses” random image generator game – sharable to Facebook. Several members of the populace commented on how much fun the game is!
      • Updated Red Tower 2018 site with initial blurb, event site, link to Facebook page, link from toolbar
      • Updated website to WordPress 4.9.6
      • Added ability to share to social media from AtlantaSCA and tinkered with which images are used as thumbnails on facebook
      • Swapped Lucien and Ximon as Quartermaster and Deputy Quartermaster
      • Updated Alisandre to be Deputy A&S Minister
      • Updated honors and titles for Lucien, Sable, and Mairghread from Legends event
  • Chronicler (Lady Raven Helmsplitter)
    • Raven mentioned that recently, a couple of people had shown interest in becoming the deputy Chronicler, and asked if anyone is interested, please contact her directly.
    • Justina mentioned she is interested in serving as deputy, and has ideas about expanding social media opportunities, perhaps in conjunction with the Chatelaine?
  • Seneschal (Master Wistric Oftun)
    • After the recent “Find All The Sites” session, approximately 80 potential sites have been identified for further research. Anyone interested in helping research these potential sites, please contact Wistric.
    • A Future Farmers of America (FFA) site in Conyers was suggested by a member of the populace who had attended an event there recently. This has been added to the list.
    • It’s great that so many officers have gotten deputies lined up. All officers should consider finding a deputy for their position
    • September brings DragonCon!
      • Lady Stella is coordinating our presence at the parade. For those planning to attend, please check out the SCA at DragonCon page.
      • Owl’s Nest will be managing the table this year.
      • Ximon commented that he will again offer a six-pack (or equivalent) adult beverage of their choice to anyone who helps pull the chariot in the parade this year
    • Castle Wars!
      • Sir Iazzie is still waiting on getting the additional walls built – the funds are standing by.
      • Questions were raised about who owns the walls – Iazzie says we (South Downs) do, but things aren’t clear about the ownership of the towers
      • Things need to be determined about ownership and deputy ownership (in case the point person for the walls/towers is no longer available)
    • Do we still want to create a demo box? What would we want to include in it?
    • StreetsAlive will take place 30 September along Peachtree Street. Sawyer won’t be able to organize it, but Mistress Margavati can get info to Wistric to get things going. (note: this is the same weekend as MGT)
    • A high school teacher from Coweta County who attended the History Bee is interested in having us come do a demo at their school
  • Their Excellencies
    • Adela has re-authorized as an armored fighter! To celebrate, the baronial armored champion tournament will feature all combatants to fight her to sort out the fighters into brackets
    • Lorenzo is hoping to authorize in rapier by Red Tower
    • Their Excellencies reminded the populace that the baronial live weapons champion tournament will be held this Sunday during the live weapons practice, so come on out!
    • For those wanting to go to the live weapons practice and need arrows, they are available locally – just make sure you specify wood shaft, feather fletching, how much your bow draws (pounds) and the length of your draw
    • Upcoming events!
      • Royal University of Meridies (RUM) / Fighters’ Collegium (20-22 July)
        • Will be held in Murfreesboro – come on out!
      • Tournament of the Foxes (21-23 September)
        • We have sponsored Baronial teams for rapier and archery; we would love to also have an all-South Downs armored combat team as well! Represent!

Upcoming Events

  • Red Tower (5-7 October 2018), co-Autocrat Lady Veronica reporting
    • We have all volunteer positions covered; Veronica read through the list to confirm
    • Veronica will get together with Andreva and Mathias to work through herald logistics and duties
    • Mara requested donations of large pieces of cardboard for live weapons targets
    • Lorenzo asked about site tokens – Veronica has a bagful of tokens from past events that she will be using
  • Castle Wars (15-18 November 2018)
    • Juliane needs volunteers! We already have 378 (via the Facebook event page) planning on attending.
    • If we don’t offer a GTFO breakfast Sunday morning, we should at least make sure there’s coffee “so people don’t die”
    • There was discussion about offering a volunteer war point, perhaps a York vs Lancaster competition
    • Need donations for the volunteer raffle
    • Ximon asked about a truck rental to haul supplies from the storage unit (and walls?) – Juliane confirmed the truck rental is included in the approved budget
    • Andreva reminded everyone that per Kingdom law, any receipts submitted for reimbursement can not include any personal items on the receipt, regardless of how minor the cost.
  • Midwinter A+S (9 February 2019)
    • We have a theme! The Gutenburg Printing Press!
    • That’s pretty much all that’s ready to mention now

Other SCA Business

  • The Knowne Worlde Courtesans Guild podcast is live, baby! Justina is one of the podcast’s field reporters. She said they are looking for interviews, stories, poetry and other cultural aspects of SCA life. The podcast will be a digital salon hosted by the courtesans of the Knowne World Courtesans Guild and featuring artisans of historical arts from across the world. Tune in for intelligent discussion of history, re-enacting the pre-1600s world, and news of the Society. If you are interested in talking about your art, please contact Justina and she will be happy to chat with you!
  • In local courtesan news, the Courtesans of Meridies are sponsoring an adult-themed scribal challenge at Meridies Fall Coronation 2018! They want to see your naughty scribal side…
    • Prize: Replica Roman brothel coins (spintriae) and more!
    • Rules: Teams allowed, tracing allowed, incomplete allowed, documentation encouraged but not required.
    • Due to the nature of the subject, ONLY AGES 18+ may enter this challenge.
  • Justina is also sponsoring a category in the Meridies Scribal Challenge for Fall Coronation!
    • Best use of Poisonous Pigment in a Scroll
    • Prize: Historic poisonous plant seeds for the garden
    • Teams allowed, tracing allowed, documentation encouraged. Please include a description of materials used. Have fun!!!
  • Ca d’Oro has teamed up with the Sable and Gules Theater at Gulf Wars 2019. Lady Þýri’s fashion show was incredibly inspiring, so they are going to host a fashion show Monday of Gulf and will process to the Ca d’Oro department for a salon to discuss what each of them are wearing. They are looking for models – show off your garb of all eras and inspire newcomers! If you are interested, please contact Justina, or Sable and Gules directly
  • Iazzie mentioned that we need to start thinking about kingdom-level bids for 2019 – perhaps RUM/Fighters’ Collegium?

Non-SCA Business

  • None

Next South Downs business meeting will be held Wednesday, 1 August 2018, at Little Tree Art Studios.

–Raven

June 2018 Business Meeting Followup

South Downs Baronial Business Meeting

20 June 2018, 7:30pm

Little Tree Studios

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order. Master Wistric sez “Welcome! If you did not sign in, please sign in!”

The purpose of tonight’s meeting is to have the autocrats of Red Tower and Castle Wars present their budgets for each event for review and approval before they are submitted to Kingdom.

Event Bid Presentations

  • Red Tower
    • Lord Mark reviewed the details of the budget breakdown. Please click here to view the budget
    • It has been confirmed that we will be able to have live weapons at the site (Camp Rutledge)
    • Motion to approve the bid was made, seconded, and approved unanimously
  • Castle Wars
    • Lady Juliane reviewed the details of the budget. Please click here to view the budget
    • Lady Juliane further reported that our Facebook event page shows we’ve already got 300 people saying that they’re planning on going to Castle Wars, and are asking about event registration.
    • THL Sibella will be making our site tokens (300 each red and white roses)
    • We will rent a U-Haul truck to transport the castle walls to and from site
    • Motion to approve the bid was made, seconded, and approved unanimously (except for Sir Iazzie, on principle 😀 )

Other SCA Business

  • Camp Kitchen Purchases
    • THL Mariana did a great job breaking down what we need and what we already have
    • Budget requested: $450 ($417 for supplies, remainder to cover shipping, etc.)
    • Motion to approve the bid was made, seconded, and approved unanimously
  • THL Andreva, our fearless reeve, pointed out that any purchases for SCA purposes must not include any personal purchases on the receipt – they must be completely separated.
  • Iazzie reported that Lady Mairghread received her Argent Shield at Legends last weekend (yay!)
  • Mairghread has been asked by the shire of Owl’s Nest to serve as their interim Knight Marshal, as they don’t have one right now.
  • Sir Caius Aurelius, the Kingdom Earl Marshal, has asked all the local groups to provide him with an inventory of their loaner gear; Mairghread will work on that for the Barony, and will be coordinating with our quartermaster, Lord Lucien, on this project. Mark will be adding further to our loaner gear (in process).

With all business being completed, the business meeting was closed and we returned to our regularly-scheduled dance practice.

The next South Downs business meeting will be held Wednesday, 11 July 2018, at Little Tree Art Studios.

–Raven

June 2018 Baronial Meeting Minutes

South Downs Baronial Business Meeting

6 June 2018, 7:30pm

Little Tree Studios

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order. Master Wistric sez “Welcome! If you did not sign in, please sign in!”

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Events – Kingdom Arts & Sciences / Crown List (Artsy Crown)
      • Lord Mark de Wytteney – Argent Comet
      • Melusine La Pucelle D’aix La Fayette – Award of Arms
      • Svala – Award of Arms
    • Submissions
      • There are 13 submissions in various stages of the submissions pipeline
  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • We have lots of new people coming to practice!
      • We have one complete and one nearly complete loaner kit (thanks, Lord Mark!)
      • Lord Mark is working on loaner gear this weekend, may need to buy some helms to accommodate all the new people. Mairghread will research costs for cheap helms. Sir Morgan suggested contacting Sir Wulfstan to see if he could help put something together.
      • Mark suggested we host a potential project night (this month?) to build some armor from pickle barrels.
    • Youth
      • Nothing to report
  • Live Weapons Marshal (Mistress Mara Palmer)
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them (even without Brendan) Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, at Liane Levetan / Brook Run Park in Dunwoody. We’re averaging 2-12 people. For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
    • The warehouse we’ve used as an alternate site has not been available due to work schedules.
    • We have a potential new indoor site in Clarkston. Wistric is investigating.
  • Chatelaine (Lady Justina di Silvestri)
    • We had many newcomers at the 5th Wednesday potluck! yay!
    • The demo at the History Bee went really well, and we’ve been invited back for next year.
    • Gold Key has been completely itemized and organized, and Lady Roisin will help repair any items that need work (w00t!)
    • Gold Key database is now available
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • We have arts *and* sciences, and that is good
    • We had arts *and* sciences at artsy crown and it was good
    • Master Mathias taught last month’s class on commedia and we had a great turnout
    • Lady Justina will teach this month’s class, “Intro to Poisons and the Macabre”
    • There was a cheesecake throwdown at the potluck and everyone won!
    • Reminder: Caterina will be teaching a Paypal class for the Barony in July. THL Andreva encouraged everyone to consider taking the class, because the more people who are approved to handle the new Paypal registration/payment system, the easier it will be for those running troll at events.
    • Reminder: Sunneva has made a schedule for all of 2018 as a Google Docs spreadsheet so you (yes, you!) can sign up to teach a class at one of our monthly A&S nights. She is pleased to report we have classes scheduled through most of the rest of the year; there is also a list in development for alternate/back up classes, so even if there are no specific dates available, please sign up!
  • Reeve (THL Andreva Rigaldi)
    • Still digging through receipts, etc. due to Artsy Crown and quarterly report due at the same time
    • If you have receipts from Artsy Crown, please submit them ASAP if you want to get reimbursed
    • Even though reports aren’t yet finalized, things are looking good financially this quarter for the Barony
    • Payments for site fees, etc., are starting to come due for Red Tower
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Updates
      • Several updates to Artsy Crown 2018 event page.
      • Posted “Which will you choose?” graphic on Castle Wars 2018 page, updated site to Al-Sihah Shrine.
      • Added profile page for Mistress Molli Rose Kekilpenny
      • Updated event listings (removed Summer Collegia and Panhandle Skirmishes)
      • Facebook changed API so that content from Facebook groups can no longer be displayed. Changed all facebook feeds to a link to the facebook page.
      • Updated Fighter Practice page to make WHEN practices are held more visible (in response to someone who showed up at the practice site who said he could not find the time the practice is scheduled)
      • Added June/July/August dates for Live Weapons and Archery practices.
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Seneschal (Master Wistric Oftun)
    • Thanks to everyone for all the hard work over the past few weeks for events
    • We are planning a project night to Find All The Sites on Monday and perhaps Wednesday at next week’s meeting? This will be an ongoing project
    • Currently working on finalizing our bid for Red Tower – we will present the bid in two weeks to discuss and vote
    • Received a list of Baronial kitchen supplies of what we have and what we need, from THL Mariana; she will put together an estimate and we’ll see if we can fund the purchase of new supplies
    • This year, ConjurationCON is the same weekend as Castle Wars, so we will need to find an alternate con to participate in this fall
    • A high school teacher from Coweta County who attended the History Bee is interested in having us come do a demo at their school
  • Their Excellencies
    • There’s still a lot of events on the schedule!
      • Pennsic
        • Who’s going to Pennsic? Who’s planning on camping with Meridies? If you are planning on going and camping with Meridies, please get in touch with Her Excellency and get your registration in ASAP! Deadline is 16 June.
      • Giant’s Dance
        • Who’s going? We are putting together a South Downs team
      • Royal University of Meridies (RUM) / Fighters’ Collegium
        • Will be held in Murfreesboro in July – come on out!
      • Tournament of the Foxes
        • We have sponsored Baronial teams for rapier and archery; we would love to also have an all-South Downs armored combat team as well! Represent!
    • We will host the Baronial archery championship at the July live weapons practice

Artsy Crown Post-Mortem

  • THL Piers thanked everyone for their help with the event
  • Lyst had to be held indoors, due to bad weather leading up to the event which left the fighting field a bog
  • We need to go through inventory and create packing lists for each baronial supply box so we can keep track of what goes where
  • Kitchen issues at the shrine
    • Feastcrat needs to be aware that fridge is very very small.
    • The walk-in was broken, which caused a problem. Can we follow up with the site to see if that can be fixed?
  • Need to put mowing in the contract since the farmer doesn’t have control of the mowing schedule
  • Attendee count: 297 adult members, 37 adult non-members, 26 children. Based on these numbers, we made approximately $1548.47 (50% of which goes to the Kingdom); this wasn’t as much as we had hoped (numbers were depressed due to the storms) but more than we expected 🙂
  • Andreva thanked everyone who worked troll (Saturday troll ran through feast), especially Stella, Wistric, Juliane, and others. Artsy Crown was the first real stress test on the PayPal system, and it went well.
  • We own our own 2 sliders for PayPal
  • Andreva reminded us of the upcoming PayPal class + registration in July (A+S). This is important because Caterina has been doing registrations for all events in Meridies, which is a lot of work. Being able to take care of registrations ourselves will be helpful to everyone.
  • Castle Wars revel fundraiser went really well – a total of $300+ raised
  • Need one giant bottle of hand sanitizer, because the little bottles get knocked over easily inside the portapotties
  • The Period Heroes supplies disappeared Sunday night – please keep an eye out for it! Wilhemina has offered several cigar boxes to donate to the cause
  • Lucien says everything in the storage unit will be re-inventoried before the Fall event season so everything will be ready. Every box will also be labeled with contents, as well as a list inside the storage unit. Autocrats will get a copy to help determine what they need in advance. It was suggested that sheet protectors and/or laminators for lists will make it easier to check things off
  • Lots of comments about how nice the site book looked
  • Both feasts went really well
  • For future events, we need a timeline for when things need to be due – these timelines will naturally be different for each event and site. Plan in advance so things don’t get rushed.
    • Insurance, event site fee, PayPal, etc.
    • Require/strongly encourage autocrats to use the checklist
  • Potential autocrat class for a future class night?

Upcoming Events

  • Red Tower (5-7 October 2018)
    • News! FB group has been created for planning, just let Mark know if you want to join
    • Still working out some details on bid – expected # attendees, etc.
    • Mark has contract to review with Wistric for site – Hard Labor Creek @ Camp Rutledge
    • There are several references in the contract that say we can’t move the beds in the cabins, as well as charges if the site has to remove staples/nails/etc
    • Co-autocrat (Lady Veronica) has contacted the site about doing live weapons. There is an archery site already there, but there are strict rules about it. She will need to research further, but it looks promising
    • Still need some volunteers for most positions – check with Mark about specifics
    • Recommend getting another local group to do fundraiser lunch – takes pressure off of Baronial staff
    • Theme – the (Greek) Gods Among Us
    • Dionysian revel – have a group other than South Downs host?
    • Site tokens? we have M A N Y – they’ll be brought to the mtg next week
  • Castle Wars (15-18 November 2018)
    • Lady Juliane asked if everyone like the first meme for the event? Stay tuned for the next ones!
    • Baroness Sibella has offered to do embroidered site tokens
    • Revel theme – Now is the winter of our Disco Tent 😀
    • Still working on bid – wants to have bid ready by next business meeting
    • A list of volunteers is being developed – if you are interested in helping with the event, please contact Juliane
    • All the memes will be collected and published in the event booklet
    • We are considering holding a warlord tourney to choose captains – either Friday night of Castle Wars or beforehand (perhaps at Red Tower?)
    • How can we include a non-martial activity in with the martial aspects of the event – perhaps something like assassin? Juliane has chatted with Her Majesty and Countess Ysmay to represent the red and white roses

Other SCA Business

  • The July business meeting will not be held on its usual 1st Wednesday, since that is 4 July; it will be moved to the following Wednesday (11 July)
  • Next Saturday (9 June) is Legends, and they could really use the love; a really high caliber of fighter tends to show up, so it’s a great opportunity to fight experienced fighters you may not regularly get to fight. Legends will be held at the same site as Golden Lily
  • The Knowne Worlde Courtesans Guild
    • Justina announced that the Knowne World Courtesans Guild is starting a podcast and she will a field reporter! They are looking for interviews, stories, poetry and other cultural aspects of SCA life. The podcast will be a digital salon hosted by the courtesans of the Knowne World Courtesans Guild and featuring artisans of historical arts from across the world. Tune in for intelligent discussion of history, re-enacting the pre-1600s world, and news of the Society. If you are interested in talking about your art, please contact Justina and she will be happy to chat with you!
    • In local courtesan news, the Courtesans of Meridies are sponsoring an adult-themed scribal challenge at Meridies Fall Coronation 2018! They want to see your naughty scribal side…
      • Prize: Replica Roman brothel coins (spintriae) and more!
      • Rules: Teams allowed, tracing allowed, incomplete allowed, documentation encouraged but not required.
      • Due to the nature of the subject, ONLY AGES 18+ may enter this challenge.
  • Justina is also sponsoring a category in the Meridies Scribal Challenge for Fall Coronation!
    • Best use of Poisonous Pigment in a Scroll
    • Prize: Historic poisonous plant seeds for the garden
    • Teams allowed, tracing allowed, documentation encouraged. Please include a description of materials used. Have fun!!!
  • Ca d’Oro has teamed up with the Sable and Gules Theater at Gulf Wars 2019. Lady Þýri’s fashion show was incredibly inspiring, so they are going to host a fashion show Monday of Gulf and will process to the Ca d’Oro department for a salon to discuss what each of them are wearing. They are looking for models – show off your garb of all eras and inspire newcomers! If you are interested, please contact Justina, or Sable and Gules directly
  • Lord Konrad announced he is a regional rapier practice at his home in Jasper, tentative scheduled for 12 August. Stay tuned!

Non-SCA Business

  • Andreva’s choir has a concert coming up on 23 June, to benefit the American Red Cross. Please contact her for details and tickets
  • Lady Wilhemina brought a bunch of fabric for sale and/or delivery!

Next South Downs business meeting will be held Wednesday, 11 July 2018, at Little Tree Art Studios.

–Raven

May 2018 Business Meeting Minutes

South Downs Baronial Business Meeting

2 May 2018, 7:30pm

Little Tree Studios

Notes submitted by stunt Chronicler, Lord Lucien d’Artois, on behalf of Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler. Thank you, Lucien! 🙂

Herald (Lord Lucien d’Artois) called the meeting to order.

Officer Reports

  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • Had 3 authorizations at Newcomer’s Collegium, lots of new fighters showed up for the event.
    • Youth
      • Nothing to report
  • Live Weapons Marshal (Mistress Mara Palmer)
    • We had 8 adults and 2 youths take part in last month’s practice.
    • Supplies are good.
    • Upcoming practices are scheduled for May 20 and June 3; July’s practice is still TBD.
    • Please check the Facebook group, South Downs/Owl’s Nest Live Weapons Practice to track upcoming practices.
  • Herald (Lord Lucien d’Artois)
    • Events – Spring Coronation
      • Lord Piers Simmons – Grant of Arms
    • Events – Fools War
      • Roisin McAllister – Award of Arms
    • Submissions
      • None
    • Helped run heraldlic consultation table at Newcomers’ Collegium
    • Mentioned that there will be a heraldic consultation table at Artsy Crown
  • Chatelaine (Lady Justina di Silvestri)
    • Introduced three newcomers attending tonight’s meeting – Catherine, Adam, and Nikki. Welcome!
    • Inquired if anyone is planning to go to Black Axe – we need to get Gold Key back from the event
    • Working on a database of Gold Key – goal is to have it done by the end of the quarter.
    • Two demos coming up:
      • History Bee on 31 May; we don’t have event specifics yet, but 31 May is check in day
      • Amazing Castle at the Children’s Museum in Atlanta, 9 June; we need volunteers to staff several stations in the exhibit, including baker, tailer, puppet show, thrones (for the kids to sit in), perhaps a fighting demo as well?
      • THL Piers will make Facebook events for the upcoming demos – if you are interested in volunteering for any demos, check there first.
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • Last month’s class, “Korean Sock Patterns,” was taught by Lady Stella
    • This month’s class on Commedia del Arte will be taught by Master Mathias.
    • Working on getting classes together for Artsy Crown
    • Mistress Sunneva announced she has a deputy – Lady Alisandre (yay!)
    • Reminder: Caterina will be teaching a Paypal class for the Barony in July. THL Andreva encouraged everyone to consider taking the class, because the more people who are approved to handle the new Paypal registration/payment system, the easier it will be for those running troll at events.
    • Reminder: Sunneva has made a schedule for all of 2018 as a Google Docs spreadsheet so you (yes, you! you know it’s one of your new year’s resolutions) can sign up to teach a class at one of our monthly A+S nights. She is pleased to report we have classes scheduled through August.
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them, Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, temporarily moved to Blackburn Park due to the lighting situation at Liane Levetan. We’re averaging 2-12 people. For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
    • Lord Brendan is looking for a deputy – please contact him if interested.
  • Reeve (THL Andreva Rigaldi)
    • Andreva is still looking for a deputy – if you’re interested, please contact her directly. If you can use Excel, you can do this job!
    • No official report yet – still waiting on the bank statement.
    • We received a donation to the Barony (yay!)
    • Artsy Crown is coming up! Volunteers are needed for troll – ideally, 4, but minimum of 2 per time slot. Troll will open an hour before A&S on Saturday and one hour before Crown on Sunday. Please consider volunteering for a slot, especially during crunch time, which will be Saturday mornings (before A&S gets underway) and Sunday morning, before Crown List begins.
    • Lisa has offered to teach a mini-paypal class for the Barony before Artsy Crown, in order to get volunteers certified for troll.
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Updated:
      • Pages for Piers and Roisin; if you need an update done, please contact Pietro
      • Artsy Crown event page
      • Created stub pages for Red Tower and Castle Wars
      • Posted images from Stella’s Korean Sock Patterns class
      • If you have a photo you’d like to post on the Baronial website, please contact Pietro
  • Chronicler (Lady Raven Helmsplitter)
    • No report – stuck at work
  • Seneschal (Master Wistric Oftun)
    • We will take attendance at meetings and other activities, including fighter practices
    • This month has a 5th Wednesday, so we will be hosting our in-garb potluck. The populace is encouraged to wear their best garb and bring a dish to share.
  • Their Excellencies
    • We’ve had a lot of events, and lots of South Downers at Newcomers! Lots of SD in the fashion show. Happy to see people out and about!
    • Artsy Crown
      • South Downs will have a group encampment at the event; if you are interested in camping with up, please get in touch with Her Excellency – she will need your tent measurements (including guy lines) so sufficient space can be set aside.
      • We will have out banners up!
      • We still need volunteers for the event, including troll, portapotty duties, and site heralds. Please help so we can make the event run smoothly.
    • Pennsic
      • If you are planning on going and camping with Meridies, please get in touch with Her Excellency and get your registration in by 16 June.
    • Giant’s Dance
      • There will be a team competition at the event, featuring A&S, heralds, live weapons, armored, and rapier; Adela would like to put together a South Downs team at the event if possible.
      • The event will be held at a primitive site at a distillery; tours of the distillery will be offered!

Upcoming Events

  • Artsy Crown (26-29 May 2018)
    • Schedule is currently tentative; we’re waiting for info from Their Majesties – as soon as we get their final info, we’ll finalize the schedule and get them to approve it.
    • We do not yet have site tokens (we will need approximately 500, as that is the average attendance)
    • His Majesty wants archery and thrown weapons at the event, Wounded Warrior benefit tournament on Sunday after Crown.
    • Two weeks prior to the event, we will start killing ants on site and have asked to have the site mowed the week prior. 10 AM – 12 if you want to help with ant killing, 5 pm for everyone else.
    • There is a menu for the Saturday fundraiser lunch; funds will go towards the Castle Wars revel fund. Sunday’s fundraiser lunch will be hosted by Southern Consortium.
    • Feast planning is going along well! Period feast is Saturday, with a theme of the Crusades: removes will feature English/French, Iberian Peninsula, and Middle Eastern for last remove. Sunday will be a meat feast, potatoes and corn.
    • Tir Briste sold us some toilet paper, we are going to borrow some items from Sir Geoffrey in order to handle the pottycrat duties.
    • We have plenty of materials for coffee, hot chocolate, stir sticks, paper products, etc. Coffee filters are at the house. Illy will be handling coffee for her breakfast.
  • Red Tower (5-7 October 2018)
    • Reservationist is now Lord Lucien.
    • Lady Veronica will be the co-autocrat with Lord Mark. Things are in the works, getting some ideas together and just need to put it together.
  • Castle Wars (15-18 November 2018)
    • Want to start hyping Castle Wars now, vignettes/teasers in order to advertise the event. War of the Roses theme. Want to get people excited about the theme, going to start putting up staff soon.

Non-SCA Business

  • Andreva’s choir has a concert coming up on 18 and 20 May, to benefit the American Red Cross. Please contact her for details and tickets
  • Lord Lucien mentioned that Museum Replicas will hold their annual sale on 19 May (you know you wanna go!)

Next South Downs business meeting will be held Wednesday, 6 June 2018, at Little Tree Art Studios.

–Raven

April 2018 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

4 April 2018, 7:30pm

Little Tree Studios

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order.

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Events – Gulf Wars
      • THL Bianca the Inquisitive – Meridian Cross
      • Mistress Mara Palmer – Order of the Bough
      • Morganna Bellachose – Award of Arms
    • Submissions
      • None
    • Use your local herald – he’s good!
  • Live Weapons Marshal (Mistress Mara Palmer)
  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • Armored practice attendance has improved now that the weather has improved.
    • Youth
      • There will be a youth armored fighting class at Newcomers’ Collegium (Owl’s Nest, 28 April).
      • Also teaching classes at Newcomers will be Lord Mark, as well as Master Mathias and Sir Iazzie, who will teach a class on alternate weapons
  • Chatelaine (Lady Justina di Silvestri)
    • There will be an SCA swap meet at next week’s meeting (11 April). Bring garb you no longer wear, craft items, feast gear, camp gear, fabric, etc. This is a great opportunity for newcomers and people who need SCA gear to be more comfortable at events, to try a new craft, and for more seasoned members to declutter their homes.
    • Demo in Woodstock (6 April, 6:00pm – 9:00pm)
    • Demo at the Children’s Museum (9 June) in support of the “Amazing Castle” exhibit
    • Lord Mark reported that people from last month’s demo at the Atlanta Masonic Temple loved the demo so much that they want to send us money.
    • Mark also mentioned that in Tir Briste, they hold “learn to sew” nights – shire members brought in sewing machines, and everyone learned how to make a simple T tunic that was then donated to Gold Key
    • Piers was contacted about holding a demo at KSU to help get them set up for their new student group
    • North GA Co-Prosperity Sphere – find us on Facebook! Join us! Help us coordinate shenanigans!
    • Gold Key: I am going to itemize and input info of the gold key into a google doc so that we can keep a running record of what we have. I hope in the upcoming months to have a shirt/chemise drive… if anyone has any ideas or tips getting more underclothes to gold key, I am very open to suggestions 🙂
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • We have arts! We have sciences!
    • This month’s class, “Korean Sock Patterns,” will be taught by Lady Stella.
    • We will continue to work on baronial banners at the next meeting
    • Artsy Crown – stay tuned for forms to register to teach a class at Artsy Crown
    • Reminder: Caterina will be teaching a Paypal class for the Barony in July, as well as at Newcomer’s Collegium. THL Andreva encouraged everyone to consider taking the class, because the more people who are approved to handle the new Paypal registration/payment system, the easier it will be for those running troll at events.
    • Reminder: Sunneva has made a schedule for all of 2018 as a Google Docs spreadsheet so you (yes, you! you know it’s one of your new year’s resolutions) can sign up to teach a class at one of our monthly A+S nights. She is pleased to report we have classes scheduled through August.
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them, Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, temporarily moved to Blackburn Park due to the lighting situation at Liane Levetan. We’re averaging 2-12 people. For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
    • Thanks to Master Wistric for teaching the new fencers!
    • Lady Mairghread will be stepping up as Kingdom Youth Rapier Marshal deputy. She is soliciting all suggestions to help build that program.
  • Reeve (THL Andreva Rigaldi)
    • First Quarter report is in (yay!)
    • Andreva reported that we have money! Approximately $8,500 is in our bank account. The report is available if anyone wants details, just ask Andreva
    • Income this month was $1,700; outgoing expenses totaled approximately $3700
    • We had a typical first quarter; we’ll have more income with Artsy Crown
    • Andreva will run troll for Artsy Crown, as she has taken the Paypal class. She encourages everyone – especially if you are interested in volunteering at Troll – to take the class, so you can help with reservations and taking credit card payments onsite. At future events, the Head Troll will likely need to have taken the Paypal class before the event.
    • Andreva is still looking for a deputy – if you’re interested, please contact her directly. If you can use Excel, you can do this job!
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Updated:
      • Posted processional pics from Gulf Wars
      • Added 3rd Tuesday scribal night to A&S page, put links to class night and scribal night on sidebar menu of main page
      • Updated Lady Juliane’s and Lord Lucien’s devices
      • Updated awards for THL Bianca and Mistress Mara
      • Attempted to address feedback from Ian the Green for all webministers from the SCA Facebook group:
        • Made font size 16% bigger throughout web site, some other changes for readability (it was too small – is it big enough now? feedback requested)
        • Refreshed “About Us”, “Neighboring Groups”, “Officers”, “Chatelaine” pages
      • Artsy Crown: Added PayPal registration, Land Map, more staff info to event web page
      • Added spring coronation, legends, RUM to “upcoming events”
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Seneschal (Master Wistric Oftun)
    • Last meeting, we allocated $250 for banner poles and related supplies for baronial banners; total came out to $305
    • Motion to allocate funds passes (nearly unanimously)
  • Their Excellencies
    • There are approximately 5,000 events happening this month – They will be at all of them, and *we* should be at all of them 😉
    • Fools’ War
      • We will need help getting castle walls to and from site
      • Thanks to Sunneva and Ximon for all their work on the banner poles and the Baronial banners
      • Come camp with us at Fools War! We have lots of room, and we’ll have a spiff site! if you haven’t let Her Excellency know you want to camp, please contact her ASAP so she’ll make sure you’re accounted for
      • We either need a food coordinator for camp, or alternately, everyone can potluck
    • Newcomers’ Collegium
      • Great new site (Red Top Mountain State Park), it will be fun!
      • There will be great classes offered, and an SCA fashion show!
      • We should see how this site works for this event and if it might be suitable for some of our future events
      • They are still looking for someone to host a fundraiser lunch – are we interested? Or should another group do it?
      • The PayPal class will be offered at the event; if you are interested in helping with troll at an event, please take the class
    • Coronation
      • Will be held at Dalwhinnie Fields in Alabama
      • Will be well-attended by members of our Barony
      • We will have the Baronial pavilion set up – we’ll need volunteers to help set it up
      • We may need to move court indoors because of potential rain this weekend – stay tuned!
    • Dreamstone
      • Hosted by the Barony of Bryn Madoc, and will be held at Camp Daniel Morgan / Hard Labor Creek State Park, Rutledge GA
      • Event theme is “All the Knowne World’s a Stage,” featuring theatre, arts & sciences, bardic, and a scriptorium
    • Also, if you are planning to go to Pennsic, Adela is the landcrat for Meridian Royal Encampment, so please contact her if you’d like to camp with Meridies

Upcoming Events

  • Artsy Crown (26-29 May 2018)
    • Event has been published in Popular Chivalry, so we’re official! 🙂
    • PayPal has been set up, so we’re good to go with reservations
    • Still looking for volunteers for several positions, including heralds and troll
    • THL Mariana shared the proposed menu for the Saturday evening feast – you will want to attend feast, it will be memorable! Its theme is the Crusades, with different countries representing each remove (England, the Iberian Peninsula, and Moorish North Africa and Spain
    • Feast will be strictly limited to 100 seats, and reservations are already coming in – so no dawdling!
    • We need sponsors for fundraiser lunches (both Saturday and Sunday) – we want to give South Downs first dibs, but if no one is interested, we will expand the offer to other groups
  • Red Tower (5-7 October 2018)
    • No report today – autocrat has the plague
  • Castle Wars (15-18 November 2018)
    • We will have a feast again at Castle Wars – a hunter’s feast (featuring venison, boar, etc.); Lord Bram will assist with planning

SCA Business

  • Woodstock demo this Friday (6 April) – please contact Lady Justina for info about where to meet and set up

Non-SCA Business

  • Andreva’s choir has a concert coming up on 18 and 20 May, to benefit the American Red Cross. Please contact her for details and tickets
  • Lord Lucien mentioned that Museum Replicas will hold their annual sale on 19 May (you know you wanna go!)

Next South Downs business meeting will be held Wednesday, 2 May 2018, at Little Tree Art Studios.

–Raven

Medieval Recreation in Atlanta, GA