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November Business Meeting Minutes

South Downs Baronial Business Meeting

6 November 2015

Decatur Recreation Center

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler

 

Lord Bjorn Gullharr called the meeting to order.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Is interested in developing publications for the Barony – perhaps a Baronial directory? Newsletter? Asked populace for feedback and preferences.
      • Directory – had been done a few years ago, would need to collect current information
      • Newsletter – could do quarterly, include information about A+S, Supper Club, columns by baronial members, etc.
  • Herald (Lord Bjorn Gullharr)
    • Names and devices
      • Emeline – device
      • Mistress Margavati – device returned for problem with lotus image
      • Pietro di Conti – device returned
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices are being held weekly (Sunday afternoons and Tuesday evenings) at Blackburn park.
  • Webminister (Lord Wistric Oftun)
    • We have a website!
  • A+S (Lady Tryggva Ingvarrsdóttir)
    • Justina is teaching this month’s A+S class, on Greek/Viking hairstyling (just in time for Castle Wars!)
      • Class is NEXT WEEK (13 November), at Their Excellencies’ home in Marietta (because the parking garage will be closed)
    • Dance classes continuing
  • Reeve (Lady Maire Dhocair Inghean Chiarain)
    • Quarterly report is done
    • We have funds! (the populace rejoiced)
    • Castle Wars financial report will be finalized after the event has finished
  • Their Excellencies
    • We are considering a new meeting site
      • YMCA across from Blackburn Park
      • Janice may have a site option, her church in Dunwoody
  • Knight Marshal
    • Nothing to report

SCA Business

  • Event Reports
    • Castle Wars (19–22 November 2015)
      • Coming soon!
      • Pre-registration closes Saturday, 9 November
      • Volunteers
        • Autocrat has the volunteer sign up sheet – please sign up!
          • Needs to speak with Tryggva and Zahira
          • Margavati and Tryggva request volunteers for troll, especially late nights. Volunteering at troll earns double points!
          • Information Point is also a nice and quiet place to volunteer
        • Sir Iazzie and Master Ximon need help transporting the castle walls to and from site
      • Crown has requested five order meetings to be worked into the event schedule
      • Their Excellencies encourage submitting online recommendations for those who are considering submitting recommendations, as Their Majesties will be at Castle Wars
      • Mistress Jadi  said that donations are needed for the Castle Wars volunteer auction. Popular options:
        • Gift certificates, including for donations of time and or skills (Lady Mara gave an example “I will make you one custom scroll”)
        • Pearls
        • Feast gear
        • Rattan
        • Anything pretty/shiny/useful at an event
      • Check out event notice on Facebook for more details
    • Viking Krampus (20 December 2015)
      • Atlanta Kali Group on Facebook
      • we’ve been invited to hold a demo there during the event – as the event is a Sunday afternoon, perhaps we can hold our regular Sunday practice at their event?
    • Midwinter A+S (12–14 February 2016)
      • Her Excellency and Lady Mara presented a proposal to hold the event at the University of West Georgia
        • Proposal was approved by unanimous consent
        • Hope to find someone with completed paperwork to head up a children’s activities track
    • Potential events
      • We need to take a look at the kingdom-level event schedule for 2016 to see what events we may be interested in submitting bids
  • Upcoming Meetings
    • This month’s A+S class is NEXT WEEK (13 November), at Their Excellencies’ home in Marietta (because the parking garage will be closed)
    • There will be no meeting the Wednesday before Thanksgiving

Non-SCA Business

Next baronial business meeting will be held Wednesday, 2 December 2015. Happy Thanksgiving!

October Business Meeting Minutes

South Downs Baronial Business Meeting
7 October 2015

Decatur Recreation Center

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler

 

Lord Bjorn Gullharr called the meeting to order.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
    • Would like to consider developing a quarterly newsletter or update the baronial directory
  • A+S Minister (Lord Mathias, reporting for Lady Tryggva)
    • October project night will be 14 October. There will be people working on tokens for Castle Wars (likely leather stamping) – the populace is more than welcome to help out! Zoe will also be previewing the equestrian class for Castle Wars
    • November A+S class (11 November) Lady Justina will teach period hairstyling techniques
    • We are still looking for help with troll and volunteers to teach classes at Castle Wars. Maire has paperwork for volunteering
  • Reeve (Lady Maire Dhocair Inghean Chiarain)
    • Nothing to report (for now)
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices have been going well, despite the frequent absence of the GRM due to work responsibilities.
    • Captains Davio and Wistric presented a rapier demo at Streets Alive
    • Raven mentioned the next regional rapier practice, to be held Sunday, 18 October, here at Blackburn Park. All are welcome to come out!
  • Webminister (Captain Wistric)
    • Yes, there’s a website!
    • An additional page has been added with information about nearby groups
    • If there’s something you’d like to see included in the website, let Wistric know – always open to ideas
  • Herald (Lord Bjorn)
    • Names and devices
      • Jay Luo – name and device submitted to Cypher
      • Mara Palmer – device resubmission and badge submission advanced to Laurel
      • Margot de Saint Denis device returned from Laurel because the lotus blossom was drawn incorrectly.
    • Events and courts
      • Red Tower
        • Iastreb Desislavich – Red Raven
        • Marianna Cristina Tirado – Red Raven
        • Bram Halfdannarson – Tower Or
        • Sunneva de Cleia – Tower Argent
        • Bjorn Gullharr – Tower Or
        • Stella de Silvestri – Hearth of South Downs
        • Bram Halfdannarson – Lady’s Chivalry Award
        • Iastreb Desislavich – Lady’s Chivalry Award

SCA Business

  • Event reports
    • Red Tower (18–20 September 2015)
      • Went well
      • 232 people attended
      • Fighting went well – 36 fighters in Red Tower tourney
      • Rapier rocked
      • Feast rocked (thanks, Iastreb and Marianna!)
      • Made $1,100 on top of expenses
      • Thanks to the event stewards, chefs, and all the volunteers who helped make Red Tower a success! Great to see the barony offer such hospitality.
    • Coronation (9–11 October 2015)
      • In case something should happen to Their Majesties,
        • Does the barony want to put together a last-minute coronation gift? Contributions should not have the Meridian arms if you wish for Their Highnesses to keep the gift after their reign is done.
        • Gift suggestions include period toys and postage stamps (Her Highness is fond of writing thank-you notes)
        • Please bring contributions to His Excellency at Coronation.
  • Castle Wars (19–22 November 2015, Master Ximon reporting on behalf of the autocrat)
    • In general, things are coming together – all the big issues are sorted out, now it’s just addressing the details.
    • Meetings were held with volunteers and to coordinate land distribution and reservations.
    • In addition to the land we had last year, we also have the land the Boy Scouts had reserved (but didn’t use) last year.
    • Tryggva is coordinating classes, and mentioned that this is a great opportunity to work on developing a class you may want to teach at Gulf Wars or Magna Faire, and the outdoor location is excellent for teaching classes that may be too messy for an indoor space, or that takes longer than the standard 1 hour timeslot.
    • Volunteers needed:
      • (2) Pottycrat
      • Donations for the volunteer raffle are being sought (the more you volunteer, the more tickets you get for the raffle).
        • Ximon is donating a buckler and warhammer
      • Iazzie still needs help getting the castle walls from his house to the site – they are in a trailer, but the walls are heavier than his truck can easily tow.
    • If you’re interested in a South Downs encampment, check with Their Excellencies who will coordinate it (if there’s interest)
  • Twelfth Night (9 January 2016)
    • With the issues trying to find a site, it has been decided that we’ll all road trip to Bryn Madoc and take part in their Twelfth Night. They will be offering a full day of classes, fighting, hanging out, dancing, and general shenanigans.
  • Midwinter A+S (12-14 February 2016)
    • Looking at finalizing a site (Unitarian Universalist Church of Atlanta)
    • 13 February (Valentine’s Day weekend)
    • Potential alternate site – University of West Georgia
    • Lady Mara Palmer – potential autocrat
    • Ideas for event? E-Mail Lord Mathias
  • Demos
    • ATL Streets Alive!
      • Went well. Not much foot traffic in the location we were given, but the concept worked well, those who did see us loved us, and the event coordinators want us back next year.
    • Potential Streets Alive in Clarkston in November
      • Wistric has offered to coordinate our presence there.
    • Maker Faire
      • Awesome and amazing despite the wind and rain.
      • Girl Scout troop which visited our booth had a great time writing with the quills.
      • 43 people signed up!

Other SCA Business

  • Sir Iastreb is stepping down as the Kingdom Law Clerk to become the Northern Region Ombudsman and is looking for applications to succeed him. If interested, e-mail him or Duke Thomas.
  • Duke John thanked everyone who helped coordinate or take part in his 40th anniversary celebration which took place at Red Tower

Non-SCA Business

  • Maire is active with the local LARP community, and announced a big event they are hosting, 5–7 February, at Indian Springs campbround. She’s expecting more than 100 people attending, and would love for us to take part (teaching classes? Holding an SCA-style fighting demo?)
  • Several new people came to the meeting, having found out about us at either Streets Alive or Maker Faire. Officers and peers introduced themselves and described what they did, then answered questions.

September Meeting Minutes

South Downs Baronial Business Meeting
2 September 2015

Decatur Recreation Center

Notes submitted by Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler

Lord Mathias Blackett, Seneschal, called the meeting to order.

Officer reports

  • Herald (Lord Bjorn Gullharr)
    • Awards given at Foxes
      • Lord Brendan de Hay, Argent Rapier
      • Lord Wistric Oftun, Meridian Order of the Blade
      • Lady Mara Palmer, Order of the Velvet Owl
    • Names/devices
      • Lady Raven Helmsplitter, device passed kingdom
  • Group Rapier Marshal (Lord Brendan de Hay)
    • Practices are going well – we have had from 2-8 people regularly attending Tuesday evenings and/or Sunday afternoons at Blackburn Park, even though Brendan has been out of town a lot lately
    • Had a great showing at Foxes
      • Fielded two rapier melee teams for Her Excellency (who provided lovely blue and black sashes for her fighters to wear)
      • Rapier team captained by Lady Raven and included Lord Wistric, Lord Matheu, Baron Borgar, and Lady Toki, took second place in the tourney (4-1, only loss in the final)
      • A total of approx. 15 fencers represented the barony (will confirm numbers)
  • Chronicler (Lady Raven Helmsplitter)
    • Reminded everyone we have a website
    • Mentioned a couple of potential projects the chronicler can develop, if there’s interest:
      • Baronial directory
      • Baronial newsletter
  • Chatelaine (Lady Majda, acting deputy)
    • Office is open; if interested, please contact the seneschal
  • A&S Minister (Lady Tryggva Ingvarsdóttir)
    • Not present, report was presented by the populace (project-oriented)
    • There’s been lots of cooking/planning for upcoming events/feasts – Red Tower, Castle Wars…
      • South Downs Supper Club! Monthly get-together, featuring a menu focused on a particular period theme. Please join the Facebook group if interested (or if you’re not on Facebook, contact His Excellency)
    • September’s A&S class – How to submit an event bid/how to autocrat, taught by Celestine
    • Lady Majda is starting a dance class at her house; first class (European) is 14 September, and will alternate between European and Middle Eastern.
  • Knight Marshal (Lord Bram Halfdannarson)
    • Bram is leaving South Downs and Meridies in October; his last marshaling event will be Red Tower. We are looking for a new Knight Marshal
  • Reeve (Lady Maire Dhocair Inghean Chiarain)
    • We have money in our account (Much rejoicing from the populace)
    • Not counting the next two events (Red Tower and Castle Wars), we have $3,800. We are looking for ways to save more money
    • Fundraiser lunches at events? Coffee cart? Dessert table?
    • Red Tower sheep will be auctioned off at the end of the event

Other Baronial Business – events, etc.

  • DragonCon, September 3- 7, 2015
    • Master Ximon is coordinating the parade – if you are interested in participating in the parade (and have registered for DragonCon), please contact him
      • Need a few people to help pull the chariot (teams of 2)
      • Wristbands for the parade will be at the fan table
      • Weather is expected to be dicey (60% chance of rain)
      • Marching with the historical section
      • Keep an eye out for the location of the fan table (it will be open 12-8 on Friday)
  • Red Tower, September 18–20, 2015
    • Everything is finalized
    • Need volunteers for all departments
      • 2-3 people to go to storage unit and pull supplies (talk to Amaris)
      • Friday and Sunday afternoon set-up and strike volunteers
    • The feast will rock! Sir Iazzie and Marianna reviewed the menu
(note from Chronicler, post-event: it was even better than anticipated. So. Good.)
    • MARS (Bryn Madoc UGA group) is hosting a fundraiser lunch
    • Lord Matthias is hosting the Friday night skaldic-themed bardic circle
  • Castle Wars, November 19–22, 2015
    • Sebastiannos will be event Knight Marshal
    • Volunteers needed
      • Need a “chancellor of the privys”
      • Lady Wilhemina is making tokens for the event; would love some assistance
      • We are in need of a crafter/woodworker to make signs (Master Rithric was mentioned)
      • Need a Youth Activities coordinator. If interested and you do not yet have had a background check done, please contact Baroness Genevieve la Barquarresse (Kingdom Youth Minister) to get that going
      • Iazzie has requested assistance with hauling the trailer that holds the walls, netting, etc. The weight of the trailer severely strained his van’s transmission. Please contact him if you can help with the trailer
      • Need volunteers, especially an assistant landcrat (our landcrat may not be able to make the event)
    • Budget has been revised to account for funds for youth activities and a revel
    • Donations for volunteer raffle prizes are requested
  • Midwinter Arts + Sciences, February 12-14, 2016
    • Matthias has been working on potential sites; still looking
    • Interested in helping find a site? Site requirements include:
      • Ballpark budget for site rental is $1000-$1200
      • Large hall (holding 150-250 people
      • Several classrooms for tracks of classes (minimum 3)
      • Kitchen for feast
      • Prefer wet/discreetly wet site
      • Parking
      • Availability 9am – 9pm is ideal
  • Baronial Twelfth Night, Date TBD (near 6 January 2016)
    • No updates
  • Knowne Worlde Dance Symposium, Date TBD (2017)
    • Wistric is looking to submit at bid for this event, currently scouting out sites with ballroom and classroom space (likely hotels similar to events like ConjurationCon)
    • Drakenmere is also considering submitting a bid for a future rapier symposium
  • Kingdom law updates
    • As announced at Foxes, an experimental fee change will be implemented in 2016 (following text copied from the missive posted on the kingdom website)

This change is two fold. First, it will suspend the “Three adult member price” cap beginning on January 1st, 2016. Secondly, it will require that all children 17 and under be admitted free into Meridian events beginning January 1st, 2016, with some caveats.

If a child intends to eat event provided food (i.e. feast) , the group may charge them the ‘on-board’ fee. If an event site’s cost is on a ‘per head basis,’ that cost may be passed on to the child/family. If a child uses bed space which is limited in nature (i.e. space in a cabin which is expected to sell out), that cost may be passed along to the child/family.

This is a trial run, which will last through the entirety of 2016. At the end of the year, this policy will be reevaluated and either removed, renewed, or made permanent. If there are significant issues, the Crown and Kingdom Seneschal could act to remove or alter the policy during the trial period.

Other/Non-SCA Business

  • Atlanta Streets Alive!, 27 September, 2015
  • Maker Faire ATL 2015, 3-4 October, 2015
    • Mistress Sunneva confirmed that the barony has a 10’x10’ booth at the Maker Faire. Contact her if you have questions or would like to help with the demo (A+S people, especially)
    • Sunneva will have a signup sheet for demos; we will be focusing on A&S demos that can easily fit in the 10×10 booth.
    • Maker faire is a event that showcases all sorts of handmade goods, skills, etc.
    • Good opportunity for outreach/demo activities
    • Maker Faire website, for more info: http://makerfaireatl.com/
  • Voting
    • The ladies and the gentlemen of the barony met separately to vote for the Heart of South Downs and the Chivalry award

After the voting was completed, the meeting ended and everyone went to dinner. Next meeting Wednesday, 7 October, 2015.
Thanks!

Raven