Category Archives: Events

June 2019 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

5 June 2019, 7:30pm

Meeting site for June – we’re back at the Doraville Civic Center – 3744 Central Ave., Doraville GA, 30340

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Tonight, we started with a brief review of the two bids for Castle Wars, and then the populace had the opportunity to vote on their preferred bid. The votes will be counted by His Excellence and the results will be announced at the end of the meeting.

Castle Wars Bids

  • Bid #1: Battle of Agincourt
    • Co-autocrats: Baroness Isabetta de San Marco and Lady Angharat merch Morcant
    • Feastcrat: Countess Thorkatla, offering an above- and below-salt feast
    • Site: Camp Benjamin Hawkins, Byron GA
    • Cost to attend: $25 weekend, $15 daytrip (both with a $5 discount for members); Feast: $15/$8 (above the salt/below the salt)
    • Site tokens will be leather and made by Lady Angharat
  • Bid #2: The War at the End of Time
    • Co-autocrats: Baron Piers Simmons and THL Maire Dhocair inghean Chiarain
    • Feastcrat: Mistress Marianna Cristina Tirado de Aragon
    • Site: Camp Benjamin Hawkins, Byron GA
    • Cost to attend: $26 weekend, $13 daytrip (both with a $5 discount for members); Feast: $10

After each presentation, slips of paper were passed around for the populace to vote. A box was provided at the side of the room to put the votes in during the meeting.

Officers Reports

  • Herald (THL Lucien d’Artois)
    • Awards
      • Kingdom Arts & Sciences (Artsy Crown)
        • Master Wistric Oftun – Order of the Velvet Owl
        • Lady Emmelina le Norreys – Order of the Velvet Owl
        • Emmelina le Norreys – Meridian Arts & Sciences Champion
      • Spring Crown (Artsy Crown)
        • Isabella Parr – Award of Arms (AoA)
  • Knight Marshal (Lady Mairghread Wilson)
    • Mairghread announced that her marshal warrant has been renewed for another two years.
    • Lord Brendan has agreed to step up as youth rapier marshal and is undergoing his background check.
    • Black Axe is this weekend and many members of the populace are planning on attending. Mairghread asked if Sunday’s fighter practice should take place, weather permitting. Several people said yes, so stay tuned to the Atlanta SCA Fighting Facebook group for the latest updates.
  • Rapier Marshal (Lord Brendan de Hay)
    • Weather is improving, so practices are more frequent and back at Liane Levetan/Brook Run Park. Practices continue to take place on Tuesday evenings and Sunday afternoons, weather and event schedules permitting.
    • There have been anywhere from three to 15 people showing up at any given practice.
    • The park has finally fixed the lights near the practice field – yay!
    • We’ve had several newcomers out for practice – yay!
  • Live Weapons Marshal (Mistress Mara Palmer)
    • Mistress Mara sez “We’re still doing the PEW PEW PLONK PLONK” (direct quote)
    • Acquiring (more) kids’ loaner gear is becoming a priority, since there’s a lot of kids coming to practice.
    • She does have receipts from the past two years, and once she gets Fynlo to sign off on them, she’ll submit them for reimbursement.
    • This June marks the second anniversary of the live weapons program in South Downs! Yay!
    • At last June’s (first anniversary) practice, the Baronial Live Weapons Championship was held. She suggested that this championship could be held each June as an annual event.
    • Practices for the next several months have been scheduled and are posted on the South Downs and Owl’s Nest Live Weapons Facebook group. Current averages for Royal Rounds and tassels can also be found here.
  • Chatelaine (Lady Justina di Silvestri)
    • We had several newcomers come out to Artsy Crown, and several of them came back! yay!
    • With all the newcomers coming to events, Justina realized that we need more summerweight garb available in Gold Key. Chitons are a great option – pretty much one-size-fits-all, and very lightweight. She’ll research cost to purchase fabric to make several chitons; Bú mentioned that Fine Fabrics recently had linen on sale for $3/yd, and Mara mentioned that she has a lot of old bedsheets she acquired a while ago specifically to make chitons. Once she’s finished unpacking and locates the sheets, she’ll donate them to Gold Key.
    • Reminder: we (the Barony) have been invited to present panels at DragonCon this year; this would be a great and fun opportunity for us! If you are interested, please contact Justina or Bú (who will follow up with our contacts at DragonCon about this)
    • Reminder: Mark mentioned that we should try to get involved with some of the events (Lemonade Days, Cherry Blossom Festival, etc.) at the park(s) where we practice to see if we could do demos.
  • Arts & Sciences (Lady Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • Alisandre thanked everyone who took or taught classes at Artsy Crown.
    • With the end of the quarter approaching, she will be submitting her report for baronial Arts & Sciences activity for the past three months. Please let her know what projects you have been working on so she can add it to her report.
    • Mark has a friend who is interested in teaching a blacksmithing class, perhaps on making tent stakes. This class would need to be offered on a weekend.
    • This month’s baronial A&S class will be “Introduction to Middle English,” taught by The Honorable Lady Wenyeva atte grene. This class counts as RUM class HIS-2110, toward the Literature HIS requirement, so if you’re working on getting your RUM credits done, you won’t want to miss this. July’s class “A Tour of Online Linen Sources,” will be taught by Lady Alisandre herself.
    • Thanks to the response from the populace, Baronial Arts & Sciences classes are nearly completely scheduled for 2019, but there’s still opportunities to share you knowledge! If you are interested in teaching a class, please fill out the form or contact Alisandre directly.
  • Reeve (THL Andreva Rigaldi)
    • We have money! yay!
    • June’s report has been submitted, and Andreva announced that the baronial bank account has a balance of $9,301.75 right now.
    • With this report, she can move forward with submitting site deposits for upcoming baronial events.
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff! Yay!
    • We need a couple more keys for our storage unit. Ximon offered to meet up with our locksmith, since the locksmith is out in Covington and Ximon works in Conyers. Iazzie offered he can also meet with the locksmith if necessary, as he games with him.
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Added Bú Feiyan as deputy chatelaine for demos
    • Added a link to guided documentation forms to the A&S page
    • Updated Kingdom of Meridies links to the Kingdom of Meridies website.
    • Updated pages for:
      • Lord Nikon Dawidowicz
      • Lady Agnes Halydaye
    • Updated awards for:
      • Mistress Mara Palmer
      • Lady Justina di Silvestri
      • THL Lucien d’Artois
      • THL Maire Dhocair inghean Chiarain
      • THL Mark de Wytteney
      • His Excellency, Master Wistric Oftun
      • Lady Emmelina le Norreys
    • Submitted quarterly report to the kingdom webminister reporting deputy
    • Pietro announced that our website’s domain needs to be renewed with our service provider, GoDaddy. He is working with His Excellency to take care of this, but will need approximately $21 from the reeve to pay for another year.
    • Mark thanked Pietro for all is excellent work as webminister.
  • Minister of Children (Lady Melusine of South Downs, THL Mark de Wytteney reporting)
    • Lady Melusine and her deputies have been busy, running children’s activities for both days at Artsy Crown. It was a very successful weekend, had lots of kids take part.
      • There were some minor problems at the event, in particular there was little to no signage directing attendees to where the children’s activities were taking place, so it was difficult to find them.
      • There was also a shortage of water available at the children’s activities location.
      • Really important lesson learned: Work with the event autocrat to make sure children’s activities are held in a central, visible location; not only does this make it easy for parents to find the children’s activities, but it also allows the kids to see what’s going on overall at the event.
    • The local groups’ Ministers of Children met with the kingdom MoC to discuss how best to run children’s activities, and how best to respond to the range of ages involved and their range of interests.
    • She is looking for volunteers to teach classes for the kids at events; she is particularly interested in classes that reflect on the event theme and not just busy work.
  • Chronicler (Lady Raven Helmsplitter)
    • Lady Raven is beginning to work on the next issue of the baronial newsletter, The Read Tower and has received a couple of articles.
      • Raven is always looking for more material – articles, photos, artwork, etc., so if you have something you’d like to contribute, please contact Raven directly.
    • Agnes thanked Lady Raven for her work as Chronicler, in particular how enjoyable she makes reading the business meeting minutes.
  • Seneschal (THL Mark de Wytteney)
    • Reminded everyone to please sign in if they hadn’t done so already.
  • Their Excellencies, Master Wistric and Mistress Sunneva
    • Her Excellency mentioned that we had four members of the populace entered pieces at Artsy Crown: Emmelina, THL Veronica da Lucca, Agnes, and Mistress Alessandra. She is particularly pleased to announce that Emmelina received a perfect score for her work! yay!
    • They were glad to host a first-time baronial Memorial Day cookout at baronial homestead 🙂 and it was a lot of fun! Thank you to everyone who was able to come out.
    • They also thanked everyone who helped out with Carver, the Baronial Bebbeh, at Artsy Crown. As His Excellency’s folks are moving to the barony
    • They also announced that the baronial champions will be chosen at Red Tower.

Upcoming Events

  • Red Tower (4-6 October, 2019)
    • Lady Justina and Lady Isabella Parr will co-autocrat, with an event theme of Labyrinth: The Return of the Goblin King.
    • Hard Labor Creek State Park has already been booked for the event.
    • We have been planning things and are very new at autocratting, so we will need a lot of help with this. We need volunteers! Will post volunteer positions online in the near future.
    • Attendees will be divided into two teams: followers of the Goblin King and those protecting the Baronial Bebbeh.
    • Would love suggestions for Labyrinthine things to do at the event.
    • Iazzie is interested in having fighters help for the Friday night Labyrinth; he’ll need four fighters (at least) who can commit to being at the event Friday night and play Labyrinth gods. Suggestion: can HRM play the Goblin King?
    • The nastycrat (the person responsible for keeping the portapotties in good condition) will have a special princely title.
    • Mara has three to four novelty shoots planned, but is open to additional ideas.
  • Castle Wars (21-24 November 2019)
    • His Excellency, having counted all the ballots, announced the winning bid: THE BATTLE OF AGINCOURT! YAY!
    • Mark thanked both bid teams and said it’s always great to have multiple bids for an event, so let’s get started to get a great event going together!
  • Midwinter Arts &Sciences 1 February 2020)
    • It’s still a little early, but no bids have yet been received.
    • We don’t have a site yet, it will be proposed as part of the bid.
    • Given the way classes are taught, it will be important to have a site with easily accessible electricity and projectors.
    • Iazzie is interested in directing a short play that would be presented just before court.

Other SCA Business

  • Mark reminded the populace that the barony is required, per kingdom law, to submit a bid for a kingdom-level event each year. If you’re interested in autocratting, please feel free to contact someone who’s already done the job to see what you might be interested in taking on.
    • As we make our way through our own baronial event bids, it was noted that event sites for Midwinter would also work well for RUM, so we could submit a bid for RUM based on the info we’d develop for Midwinter.
    • We only need to *submit* a bid each year – it doesn’t have to be a winning bid to fulfill the requirement – but we would be very likely to win a bid we submit so the bid needs to be seriously developed.
    • Here is an unofficial list of kingdom-level events (pulled from the kingdom website):
      • Meridian Challenge of Arms (February)
      • Spring Coronation (April)
      • Artsy Crown (Memorial Day weekend)
      • Royal University of Meridies (RUM) (July)
      • Meridian Grand Tournament (September)
      • Fall Coronation (October)
      • Fall Crown List (November)
  • His Excellency asked “who is going to Pennsic?” and reminded the populace that online paid registration ends 19 June.
  • Black Axe is this weekend! Marianna is cooking feast and there are still feast spots left!
    • Mark can’t make it, so he would like those attending to let him know about anything important that might happen
    • Nine Lives Fundraiser will take place at Black Axe
  • DragonCon
    • Duke John is not sure he’ll be able to attend DragonCon this year due to ongoing health issues, but he can guarantee that the chariot will be there.
    • Justina reminded the populace that this year, we have access to a room where we can host panels and more importantly, get on the schedule. This will allow us much better visibility as well as a way to present all the info we want. We really should take advantage of this opportunity.
    • Master Lorenzo has volunteered to serve as default coordinator unless/until someone steps up
  • Master Mathias and Mistress Mara will be headed to Scarlet Guard in Aethelmarc and will be representing the Barony.
  • Reminder: Maire announced that this year’s Knowne World Costume and Fiber Arts Symposium will take place this June at the University of West Georgia. She is serving as class coordinator, and there are still spaces available to teach. Baronessa Isabetta is serving as troll coordinator, and they both encouraged anyone who could to volunteer.
    • Master Ximon is serving as event coachman, coordinating rides to and from the airport.
    • Mistress Margavati will be co-hosting a non-European salon on the second-floor landing of Pafford Hall (the main building where the classes will be held). Books, ideas, snacks, and hangout space will be provided, so if you want to come talk about things that are outside of Europe in period, stop by!

Non-SCA Business

  • Lorenzo has lots of moving boxes and materials in his truck, free for the the taking!
  • Mairghread mentioned that Lord Guillaume Sinclair of Thor’s Mountain and known to many in the barony has been diagnosed with cancer and has undergone surgery. He is home now and recovering – everything is so far, so good.
  • Andreva’s choir is hosting a fundraiser cabaret at the Northside Drive Baptist Church next weekend – broadway music, desserts, and coffee will be featured. For more information, please contact her directly.

 
Next business meeting will be held Wednesday, 3 July 2019, at the Doraville Civic Center.

Thanks!

–Raven

April Baronial Business Mini-Meeting Minutes

South Downs Baronial Business Mini-Meeting, Coronation Post-Mortem

10 April 2019, 7:30pm

Doraville Civic Center – 3744 Central Ave., Doraville GA

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our illustrious seneschal, THL Mark de Wytteney sez “Welcome! If you did not sign in, please sign in!”

(Baroness Irina, Tir Briste’s Reeve, called in to listen on speakerphone)

Coronation Post-Mortem

  • Since Tir Briste has Fools’ War coming up in 2 weeks, it is important that we get feedback from Coronation to help make Fools’ War run smoothly
  • Parking issues
    • We underestimated how much parking we needed and set up
    • We should try to set up handicapped parking near the feast hall to accommodate anyone who needs access
    • There were problems with people insisting on parking illegally, especially near the feast hall; this was dangerous because the cars blocked the one main road around the site
      • HRM Sebastiannos has volunteered to strong arm obstinate parkers
      • Rude people need to be escalated to the local seneschal – this is not acceptable.
  • Signage Issues
    • Definitely need more signage, more ropes, directions
    • We underestimated how dark the site got at night, especially roads and paths; it was difficult to get around and find things
    • We should reconsider using the interior road/not roads, since they weren’t marked on the map – either don’t use them or really mark them well
    • Signage should be reflective – reflective tape on signs?
    • It was suggested that we could get inexpensive/dollar store solar lights to add to the posts along the road? There were concerns about how long they would last, but definitely something needs to be done to make the roads/paths more visible at nightJuliane – parking was a big problem and was compounded by the fact that it was a new site so we didn’t know how to expect overage. There are also mobility issues for the site.
    • A large sign “STOP – GO TO TROLL” would be helpful
    • Quantity and quality of signage needs to be reconsidered – many more, larger. Bu Feiyan offered to host a sign session over at the maker space (not on Wednesday)
    • Lady Emelina also offered to print signs at her studio – and we can then get them laminated?
    • Can we mark parking spaces to make the space more efficient? Hard to do, but what really is needed is help guide cars into parking. How to do this with the resources we have
    • Logs around site (to sit on?) in camping/parking areas are impossible to see at night – someone ran their car up on one and it took 3 hours to get the car off.
  • Troll Issues
    • Having designated people at troll to direct people to parking would be really helpful
    • Troll location was fantastic but once the parking lot was full, we couldn’t see the pavilion. We should set up a few temporary parking spots near troll (like at Gulf Wars) – if the spots are full, you wait. This would help encourage people to troll in, since there will be nearby spots open (or opening up quickly) near troll
    • There are significant liability issues if attendees don’t troll in and then something happens – we have no way of knowing if or where you are onsite
    • THL Lucien added to the trolling issue – we realized we didn’t do this after the fact, but we need to have index cards with contact info for all the cars, in case a car has to be moved etc.
    • Duchess Gwynhwyfar asked if there could be an entrance less easily accessible that would help manage traffic. Given the layout of the site, this would not help
    • It was also suggested that if you don’t like to wait at troll, preregister and you move through troll much more quickly!
  • Ranger John was AWESOME!
    • He gave Lord Brendan the keys to the ranger truck to haul garbage
    • The rangers really appreciated how reasonable we were as a group; he had never been complimented so much by a group
    • Pine cones – really need to rake before event
    • The way the contract is setup currently, it will be hard to make a sufficient profit (price per head, no limit). Ranger John mentioned that if we could help rake pine cones and mow the field, we could get a discount. Everyone was enthusiastic about following up with this idea for the future
    • Even though staff sprayed for ants, there was still an ant issue. However, Ranger John has supplies and is more than happy to continue spraying ant hills that we let him know we find.
    • THL Mark is writing a letter to Ranger John’s boss – letting him know how great he was for our event
    • Mark let Baroness Irina know that this Saturday (13 April), we’ll be bringing 8 of the castle walls down to the site (with Ranger John’s blessing). They are allowing us to store things on site leading up to Fools’ War, which will make their setup and our post-event cleanup so much easier.
    • Maybe we can get permission to get a storage box on site for our gear (like we had planned to do at one time at the Shrine)?
    • We really want to try to keep this site, so whatever we can do to encourage that is good
    • Mark said that Ranger John would love to see us do some demos for the Boy Scouts there; there was also much enthusiasm for this idea, both from our group and (as commented by Baroness Irina, the populace of Tir Briste)
    • Tir Briste has been doing work along those lines (as they’re much nearer), and we want to help with that
  • Volunteering Issues
    • Mistress Margavati asked if we could subsidize registration for those who are willing to volunteer to manage parking, outside of the event budget; this, however, would be difficult if not impossible to do
    • We seem to always have problems coming up with volunteers at events – it’s hard to justify paying to attend then not enjoying the event
    • How to encourage volunteers? raffles? discounts? subsidized feast?
    • Bu Feiyan mentioned that when she volunteers with cons, the volunteers get a doohickey that recognizes them as volunteers. People like having extra bling.
    • How do we account for all the unofficial volunteers?
  • We need to approach these large events like the large events they are
  • HRM – Sharing sites with other groups (Tir Briste/Fools War, etc) makes things go much more smoothly, since both groups become really familiar with the site.
  • Irina will be addressing the parking issues (see what can be done); they’ll be putting up reflective tape throughout site to help make things easier to see. Possibly move equestrian elsewhere to add parking
  • They’ll have a popup tent at the top of the troll parking for preregistered attendees to help move things along
  • Duchess Gwynhwyfar keeps an “oh shit” book for every event she goes to, where she marks down anything she thinks “oh shit – that shouldn’t have happened”
  • Need to control limited bathroom access in the hall and the kitchen – a lot of people didn’t know the kitchen space had a bathroom, but enough people at the event knew and made a rather crowded kitchen (during feast prep) more crowded
  • Kitchen space was fairly large, but not well arranged – actual work space was really small.
  • Pietro asked – was there anything else good to share?
    • The ranger
    • The site space was great and fairly compact

Next business meeting will be held Wednesday, 1 May 2019, at the Doraville Civic Center.

Thanks!

–Raven

March 2019 Baronial Business Meeting minutes

South Downs Baronial Business Meeting

6 March 2019, 7:30pm

Doraville Civic Center – 3744 Central Ave., Doraville GA

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Officer Reports

  • Live Weapons Marshal (Mistress Mara Palmer, reported by THL Mark)
    • We have practices and have been going well – people are successfully shooting targets and not each other! Yay!
    • Practices for the next several months have been scheduled and are posted on the South Downs and Owl’s Nest Live Weapons Facebook group. Current averages for Royal Rounds and tassels can also be found here.
    • Mara needs specs for the live weapons field for Coronation
    • Mara will be asking Bryn Madoc for help with setting up the field again (and will remind them to save their receipts this time)
    • Members of the Barony of South Downs received 5 tassels at Midwinter A&S; four-year-old Liam is the youngest to earn a white tassel (yay!)
    • She also has requested for volunteers to help make tassels for the archers. Instructions are available on the Facebook Live Weapons group; if interested in helping, please contact her directly.
  • Arts & Sciences (Lady Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • Lady Alisandre thanked everyone who taught classes at Midwinter A&S
    • This month’s class, “Who Was King Arthur, Anyway?”, will be taught by Cellach Ingen Oengusa, followed by THL Madelena da Firenze’s class on making bysockets in April.
    • Thanks to the response from the populace, Baronial Arts & Sciences classes are nearly completely scheduled for 2019, but there’s still opportunities to share you knowledge! If you are interested in teaching a class, please fill out the form or contact Alisandre directly.
  • Herald (THL Lucien d’Artois)
    • Awards at Gulf Wars:
      • Isabetta de San Marco – Sovereign’s Pleasure
      • Quintus Valerius Gracchus – Legion of the Bear
      • Bram Halfdannarson – Meridian Majesty
      • Maire Dhocair Inghean Chiarain – Meridian Majesty
      • Piers Simmons – Court Barony
  • Reeve (THL Andreva Rigaldi)
    • We have money! yay!
    • We made a profit of $XXX at Midwinter A&S
    • Current balance in the baronial bank account is approximately $9,700
    • February report will be submitted to Kingdom after tonight’s meeting
    • The names for the new signatories (see February meeting minutes) have been submitted
  • Chatelaine (Lady Justina di Silvestri)
    • Lady Justina thanked everyone who came out to help at Anachrocon
      • We had 10 people sign up to receive emails
      • Had several conversations with attendees who were somewhat familiar with the SCA
    • Justina announced that the shire of Owls Nest will be hosting monthly newcomers’ picnics
    • Owls Nest will be hosting a demo at Kennesaw State on 15 March. His Excellency has asked the Gold Key Deputy to help out.
  • Rapier Marshal (Lord Brendan de Hay)
    • We are still holding practices when the weather allows.
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff!
    • We are continuing the hunt for a new storage site – stay tuned!
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Zhelana has volunteered to serve as deputy webminister; she has been set up with a deputy-webminister login and webminister documentation
    • Announced the investiture of Their Excellencies, Wistric and Sunneva
    • Midwinter A&S web page:
      • Added directions
    • Spring Coronation web page:
      • Updated event text
    • Updated the Baron & Baroness officer page and email forwarder (Wistric and Sunneva)
    • Updated the Seneschal officer page and email forwarder (Mark and Juliane)
    • Updated A&S officer page and email forwarder (Alisandre)
    • Updated Webminister officer page and email forwarder (new deputy: Zhelana)
    • Changed equestrian email forwarder from Lorenzo to Pietro (please let Pietro know if there’s someone more appropriate)
    • Updated awards for:
      • Mistress Adela Scrijver van Brugge
      • Lady Alisandre Ysabeau de la Chapelle
      • Lord Bram Halfdannarson
      • Master Lorenzo Petrucci
      • Mistress Sunneva di Cleia
      • THL Veronica de Luna
      • Master Wistric Oftun
    • Zhelana added new pages for:
      • Lady Agnes Halydaye
      • Cellach Ingen Oengusa
      • Lady Annelise Wulf
    • Added link to “An Unofficial Guide for Newcomers to the SCA” by Avelyn Dale
    • Added “Baronial Likes and Dislikes” page
    • Added link to “RUM Class: Basic Heraldry” YouTube video to Wenyeva’s page
    • Updated live weapons practice dates on fighter practice page.
  • Minister of Children (Lady Myndee of South Downs, THL Mark de Wytteney reporting)
    • Lady Myndee won’t be able to make meetings in March, due to real-life responsibilities
    • Myndee will be running children’s activities at Fools’ War
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Seneschal (THL Mark de Wytteney)
    • Got seneschal’s warrant turned in
    • Thanks Juliane for filling in over the past month
    • We are still meeting here in Doraville, but we’re still looking for a new site to better fit our budget
    • If we can keep this space for a flat $220/month, we can stay here – it’s close enough to being on budget
  • Their Excellencies
    • Sunneva apologizes for missing the mtg
    • Midwinter A&S and their Investiture were awesome and they were humbled by the awesomeness of the populace
    • Lots of banner making – down to a science! Their Excellencies encourage everyone to consider making personal banners

Upcoming Events

  • Gulf Wars (9-17 March 2019)
    • Their Excellencies wont be able to attend, but they encourage everyone who goes to wear lots of black and white garb
    • A reminder to the populace: if you volunteer at Gulf Wars, make sure you fill out a form identifying you as a member of South Downs so our Barony get credit/money for your work as a member of South Downs. There is a great form on Kingdom website that you can fill out in advance.
    • There’s all sorts of volunteer positions available, some you didn’t even think were volunteer opportunities (dog walking! calligraphy!)
    • Sir Iastreb (Iazzie) commented it is also important that Meridies maintains our level of volunteering to make sure we get income as a Kingdom from Gulf Wars
    • Ca’ d’ Oro will be hosting a fashion show; there will be a social after the fashion show and they need volunteers
    • Courtesan/newcomers ball on Tuesday
    • Courtesans’ Meridian charter will be signed at Gulf Wars and they will be an official Kingdom Guild
  • Spring Coronation for TRH Sebastiannos and Morgan (5-7 April, 2019, co-Autocrat THL Juliane de Vivonne reporting)
    • It’s going to happen!
    • Site deposit and insurance have been done
    • 3 elevations – Nikoslav Mikolaevich, Mykael Halfdan, and Kerstyn Gartenerin
    • Baron Cormac Mor, OP, Wreath Sovereign of Arms, will be attending Coronation and holding classes all day as well as a roundtable lunch. He needs a whiteboard. Iazzie has three he can loan, but will need a reminder to bring them.
    • Clark and Fynlo walked the site to map everything out. They’ll get it done tonight, and the event site will be updated.
    • We need signage for site! Project night? How many signs? Put a list together and we can address it at project night
    • Feast – have to pre-register for feast!
    • Needs volunteers
      • Merchant liaison!
      • Pottycrat
      • Saturday breakfast
      • Sunday GTFO breakfast
      • Friday travelers fare
      • Scribal point
      • Rapier and armored MiC
    • Mariana is SafeServ certified

New SCA Business

  • There are rumors of a conflict in the making with our cousins to the north, the Barony of Nottinghill Coill of the Kingdom of Atlantia. Hmmm…
  • Iazzie mentioned that our baronial financial policy states that an event Marshal in Charge (MiC) is comped, and asked if this is still the case? If so, does this extend to all the MiC for each martial discipline (armored, rapier, live weapons)? Is this something we want to extend to kingdom-level events?
      It was decided this issue will be tabled until the next business or financial committee meeting

 
Next business meeting will be held Wednesday, 3 April 2019, at the Doraville Civic Center.

Thanks!

–Raven

February 2019 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

6 February 2019, 7:30pm

Doraville Civic Center – 3744 Central Ave., Doraville GA

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our new Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Officer Reports

  • Herald (THL Lucien d’Artois)
    • Awards – Menhir
      • Mistress Mara Palmer – Split Arrow
      • THL Piers Simmons – Order of the Bough
      • THL Marianna Cristina Tirado de Aragón – Order of the Laurel
  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • Lots of discussion lately about warranted marshals; essentially, the kingdom’s marshallate has not been functioning consistent with Society’s rules about establishing marshals. In response, the kingdom Earl Marshal has asked all local groups to provide him with a list of their armored, rapier, and live weapons marshals.
        • Lady Mairghread, as our local Knight Marshal, is collecting all the information for South Downs – if you are a marshal, please give her your contact info as soon as possible.
        • Only warranted marshals can run an event, with the clarification that *any* warranted marshal can run an event, they don’t have to be the local group marshal.
        • Further clarification, per THL Juliane’s question: the person running the tournaments does not have to be a warranted marshal, but the marshal with the responsibility for the event has to be warranted.
        • Rules for the Society and kingdom marshallate and potential changes were discussed – there will be changes coming down the pike, so stay tuned!
    • Youth
      • Nothing to report
  • Rapier Marshal (Lord Brendan de Hay)
    • We are still holding practices when the weather allows.
    • There will be a regional fighter practice at Brook Run/Levetan Park this Sunday, following Midwinter A&S (weather permitting) – come on out!
  • Chatelaine (Lady Justina di Silvestri)
    • We’ve had some awesome new people who have recently joined the Barony – welcome!
    • After Midwinter A&S and the Gold Key streamlining/purge, Justina will update the Gold Key spreadsheet
    • Countess Ysmay is requesting write-ups about the SCA for newcomers
    • Will host a salon and newcomers’ Q&A
    • Anachrocon will take place over Presidents’ Day weekend!
      • There’s a Facebook group for Anachrocon, for the latest info
      • Rapier fighters have volunteered to host a demo – will there be any armored fighters going?
      • Signup sheets for volunteering are online
      • Anachrocon is coming in February! Please stay tuned for updates, but in the meantime, teachers are needed to teach at Anachrocon, if interested, please contact Justina.
    • Upcoming demo
      • OwlCon at Kennesaw University on 16 March. His Excellency has asked the Gold Key Deputy to help out.
  • Arts & Sciences (Lady Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay! Now that Mistress Sunneva has stepped up as Baroness South Downs, her deputy Lady Alisandre has stepped up as Minister of Arts & Sciences
    • Thanks to the response from the populace, Baronial Arts & Sciences classes are nearly completely scheduled for 2019, only three class slots still available “because y’all are amazing!” But there’s still opportunities to share you knowledge! If you are interested in teaching a class, please fill out the form or contact Alisandre directly.
    • Midwinter will rock – we will be offering lots of great classes!
    • Our next A&S class will take place on 27 February, when Lady Justina will teach “Taking a Bite Out of History: Your Ancestors Were Cannibals!”
    • In March, Cellach Ingen Oengusa will teach a class “Who Was King Arthur, Anyway?”, followed by THL Madalena’s class on making bysockets in April.
  • Reeve (THL Andreva Rigaldi)
    • We’ve had some unexpected expenses come in (exploding coffee pots!), which is why it’s important we are careful with our expenses
    • There was a vote on having the following officers removed from the baronial bank account, since they are no longer relevant officers for the bank:
      • Laura Thomason
      • Owen Townes
      • Joseph Coffee
    • There was then a vote to confirm the following offers to be added to the baronial bank account, as they are now relevant officers for the bank:
      • Erin Garrard
      • Christee Cartee
      • Mark Baron
      • Meghan Vaughan
    • Andreva is also head troll and reservationist for Coronation; please get your reservations in, and please consider volunteering for troll.
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff!
    • We’ve begun looking at alternate storage spaces nearby; we are currently paying +$300 per month for our storage space. Some things that may make a difference in costs:
      • Do we need the space to be climate-controlled?
        • Textiles? We have three bins
        • Paper goods – we discussed options to help keep textiles and paper goods dry (silica packets, baking soda)
      • Finding a non-climate-controlled site could save us significant money. At our current storage site, the non-climate-controlled spaces are $150 per month, less than half of what we are paying now. Other sites have larger (non-climate-controlled) spaces for just a little bit more, that would allow us to store the castle walls at the storage site as well
        • 20’x20′ at Extra Space: $207 per month
        • 20’x20′ at Public Storage: $170 per month
    • Do these facilities offer 24×7 access?
    • If we move, when would we move? We are paid through the end of February at the current storage facility. It would be great if we could move out before Fools War, to simplify moving the castle walls.
    • We could perhaps move on 24 February, after MCA?
    • Would we get a discount at the new site if we pay for a full year in advance?
    • What are the insurance requirements at new storage facilities? We are currently required to have it.
    • A supplies list will be needed for Midwinter; Alisandre and Justina will provide a list
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Updated the Officers page to bring Quartermaster and Minister of Children listings current
    • Updated awards for:
      • Wistric Oftun
      • Sunneva de Cleia
      • Andreva Rigaldi
      • Stella di Silvestri
      • Rhiannon verch Madyn
      • Marianna Cristina Tirado de Aragón
    • Updated devices for:
      • Margavati Bai
      • Marianna Cristina Tirado de Aragón
    • Updated pages for:
      • “History of Chess” class notes to Iastreb’s profile page
    • Submitted Y2019 Q1 report to Kingdom Webminister
    • Updated legal disclaimer for Y2019
    • Posted polling results
    • WordPress user adjustments:
      • Renamed admin user form from “sd-admin” to “webminister”
      • Created a deputy webminister userid (Pietro took a moment to mention that is is looking for a deputy, so if anyone is interested, please contact him directly)
      • Added “lorenzo” login (“baron” login is still Lorenzo for now)
      • Downgraded “artsci” user from administrator privileges to author
    • Midwinter A&S web page updates:
      • Posted event schedule
      • Posted class schedule
      • Link to the regional fighter practice
      • Link to Sari Safari
      • Link to sign up Midwinter A&S Faire
      • Added Baroness Sibella’s note about no live weapons on the University of West Georgia site
      • Added Alisandre’s notes about not being able to have merchants on site, and about the research library
      • Updated staff list
      • Added admission cost
    • Created event page for “Coronation of Morgan and Sebastiannos” 5-7 April, 2019
      • Posted Pop Chivalry flyer
    • Updated 2019 class schedule on main A& page
  • Minister of Children (Lady Myndee of South Downs, THL Mark de Wytteney reporting)
    • HRM Gwenwhyfar has been working on getting deputies approved for background checks – YAY!
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Their Excellencies
    • Master Lorenzo sez “I QUIT!” Motion seconded, voted on, and approved 😀
    • HRM thanked Lorenzo for everything he’s done in the Society, beyond being Baron South Downs

Other SCA Business

  • Midwinter Arts & Sciences (9 February 2019)
      • We’re having an event this weekend!
      • Need setup crew for 7:00am; site opens at 8:00am, classes start at 9:00am
      • Also need cleanup crew; it was suggested that someone should go and take photos of each room before setup begins, so we know how each room needs to be restored at the end of the day
      • Need a social media person to respond to Facebook comments (especially thoes comments about having problems finding the site)
      • Evening court will be held in the ballroom but we have zero chance of getting in there before 3:00pm, and we will need someone to help direct attendees to the ballroom
      • Margavati mentioned Sari Safari will take place on Sunday, for anyone who won’t be going to the regional practice. Please join the FB group for the event (or contact Margavati) for details
      • There will be a garage sale at Sunday’s regional practice – BYOT (Bring Your Own Table)
  • Spring Coronation for TRH Sebastiannos and Morgan (5-7 April, 2019)
    • We have a site (Camp Benjamin Hawkins), we have insurance in process, we have the flyer posted in Pop Chivalry!
    • The event is being branded as “TRH are throwing a party!”
    • Juliane will be doing memes of TRH and TRM
    • We need staff/volunteers, especially someone to work on parking logistics
    • Sebastiannos has volunteers from the Order of the Bear lined up
    • Feast will be held during court
    • Marianna has plans for feast
    • The muses will make an appearance
    • Site tokens are being taken care of by Sebastiannos
    • Feast tokens will be place cards – as above-the-salt feast will be pre-registration only, place cards will work.
    • Feast will be all finger foods and open bar; when you come into feast, food will already be on the table
    • Kebab marshal! Everyone sign a release! 😀
    • Queen’s yeoman tourney is definite for coronation
    • Pre-reg is open!
  • Gulf Wars (9-17 March, 2019)
    • Justina invited everyone to come visit the Ca’ d’Oro at Gulf Wars, and they’ll be hosting both a salon and a ball
  • Artsy Crown (24-27 May, 2019)
    • The seneschal for Owl’s Nest is looking for volunteers for Artsy Crown – if interested, please contact THL Charles de Joscelynne

Non-SCA Business

  • Margavati brought fabric that needs a new home

Next business meeting will be held Wednesday, 6 March 2019, at the Doraville Civic Center.

Thanks!

–Raven

July 2018 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

11 July 2018, 7:30pm

Little Tree Studios

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

Herald (THL Lucien d’Artois) called the meeting to order. Master Wistric sez “Welcome! If you did not sign in, please sign in!”

Officer Reports

  • Herald (THL Lucien d’Artois)
    • Events – Legends
      • Lord Lucien D’Artois – Grant of Arms
      • Lady Mairghread Wilson – Argent Shield
      • Sable of South Downs – Award of Arms
    • Submissions registered at LOAR
      • Lady Juliane de Vivonne – badge
      • Master Mathias Blackett and Mistress Mara Palmer – joint badge; household name was returned
      • Ruqayah al-Zarqa – device change
    • Submissions in Society Commentary
      • Jurgen der Vielfrass – new name and device
      • Quintus Valerius Gracchus – new name and device
      • Lady Alisandre de la Chapelle – new device
      • Lady Myndee of of South Downs – new name and device
      • Nikon Davidowicz – new name and device
      • Lord Mark de Wyttenye – new alternate name and device
      • Lady Stella di Silvestri – new alternate name; badge was returned at Kingdom
    • Submissions in Kingdom Commentary
      • THL Andreva Rigaldi – new name
      • Margot de Saint Denis – device resubmission
    • Submitted to Kingdom
      • Tryggvi Tryggsson – new name
  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • Sir Gelleys has offered up an armored practice for unit/melee training, to be held the second Sunday of the month, in order to make ready for fall events (including Foxes and Castle Wars)
      • Project night, focusing on armor workshops and repairing loaner gear, will take place next week at Baronial Project Night.
      • The Kingdom Marshallate will count the Tuesday evening armored practice held at Swift Cantrell as an Owl’s Nest practice, since the location is within the shire and many of the participants are members of the shire
      • Jaden Baron has agreed to be the new deputy armored marshal (yay!)
    • Owl’s Nest (Lady Mairghread is serving as their knight marshal until they have one established)
      • Received the rest of the loaner gear from Crispin
      • Owl’s Nest has finally got their own knight marshal again (yay!), so Mairghread no longer has to be responsible for that anymore. The joint Owl’s Nest/South Downs’ Tuesday evening armored practice at Swift Cantrell will continue as before.
    • Youth
      • Nothing to report
  • Live Weapons Marshal (Mistress Mara Palmer)
    • Our practices are averaging about 10 people per practice, with 5-8 people on a line at a time
    • We’ve also been getting a lot of kids attending practice (or wanting to), so we will be looking at acquiring more youth loaner gear; we still have funds available from our initial budget request, so we will just move forward with the purchases
    • This Sunday (15 July), their Excellencies will host the Live Weapons Baronial Championship, so come on out! We will have a celebrity guest marshal to marshal the event
    • Mara is looking for volunteers to become live weapons marshals-in-training; if interested, please contact her directly
    • Please check the Facebook group, South Downs/Owl’s Nest Live Weapons Practice to track upcoming practices.
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them (even without Brendan) Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, at Liane Levetan / Brook Run Park in Dunwoody. We’re averaging 2-12 people. For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
    • Brendan thanked Master Ximon for his help in getting loaner gear to practices when he (Brendan) had work conflicts with practices.
    • We have plenty of rapier marshals-at-large, so even when Brendan can’t attend practice, there has been no problem with having marshal coverage at practices
    • Reminder: Lord Konrad will be hosting a regional rapier practice at his home in Jasper. Facebook link to the event is here.
  • Chatelaine (Lady Justina di Silvestri)
    • Justina has a carful of gold key that was donated by a former SCAdian that she will need help processing/repairing.
    • Justina would like to hold another Baronial swap meet before? after? DragonCon, since she may not have use for all the donated items.
    • If you have borrowed any Gold Key, please return to Justina as soon as possible. Thanks!
    • Gold Key database is now available
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • We have arts *and* sciences, and that is good
    • Lady Justina taught last month’s class on poisons and the macabre and was well received
    • Katerina will teach this month’s class, on the new PayPal system for reservations. If you are interested in volunteering with troll at an SCA event, please come out for this class. She will teach both parts, covering reservations, troll, etc. THL Andreva encouraged everyone to consider taking the class, because the more people who are approved to handle the new Paypal registration/payment system, the easier it will be for those running troll at events.
    • Reminder: Sunneva has made a schedule for all of 2018 as a Google Docs spreadsheet so you (yes, you!) can sign up to teach a class at one of our monthly A&S nights. She is pleased to report we have classes scheduled through most of the rest of the year; there is also a list in development for alternate/back up classes, so even if there are no specific dates available, please sign up!
  • Reeve (THL Andreva Rigaldi)
    • Quarterly report was due yesterday (10 July), and was submitted on time
    • Our current accounts show that we had $10,621 in the bank at the beginning of the quarter, and we are now at approximately $8,000. This is due to having just made payments such as the storage unit rental, site fees, etc., and is rather average for us at this time of the year. Our two big events in the fall will take care of our finances.
    • Mistress Allesandra will be the new deputy (yay!)
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff! Yay!
    • Lucien planning to have another storage unit inventory update after Pennsic; he had planned to do this before Pennsic, but he has been asked by Sol Haven’s quartermaster to help them get set up.
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Updates
      • Disk cleanup to get under the web site’s disk quota
      • Added Castle Wars 2018 banners and “Your Fate in the War of Roses” random image generator game – sharable to Facebook. Several members of the populace commented on how much fun the game is!
      • Updated Red Tower 2018 site with initial blurb, event site, link to Facebook page, link from toolbar
      • Updated website to WordPress 4.9.6
      • Added ability to share to social media from AtlantaSCA and tinkered with which images are used as thumbnails on facebook
      • Swapped Lucien and Ximon as Quartermaster and Deputy Quartermaster
      • Updated Alisandre to be Deputy A&S Minister
      • Updated honors and titles for Lucien, Sable, and Mairghread from Legends event
  • Chronicler (Lady Raven Helmsplitter)
    • Raven mentioned that recently, a couple of people had shown interest in becoming the deputy Chronicler, and asked if anyone is interested, please contact her directly.
    • Justina mentioned she is interested in serving as deputy, and has ideas about expanding social media opportunities, perhaps in conjunction with the Chatelaine?
  • Seneschal (Master Wistric Oftun)
    • After the recent “Find All The Sites” session, approximately 80 potential sites have been identified for further research. Anyone interested in helping research these potential sites, please contact Wistric.
    • A Future Farmers of America (FFA) site in Conyers was suggested by a member of the populace who had attended an event there recently. This has been added to the list.
    • It’s great that so many officers have gotten deputies lined up. All officers should consider finding a deputy for their position
    • September brings DragonCon!
      • Lady Stella is coordinating our presence at the parade. For those planning to attend, please check out the SCA at DragonCon page.
      • Owl’s Nest will be managing the table this year.
      • Ximon commented that he will again offer a six-pack (or equivalent) adult beverage of their choice to anyone who helps pull the chariot in the parade this year
    • Castle Wars!
      • Sir Iazzie is still waiting on getting the additional walls built – the funds are standing by.
      • Questions were raised about who owns the walls – Iazzie says we (South Downs) do, but things aren’t clear about the ownership of the towers
      • Things need to be determined about ownership and deputy ownership (in case the point person for the walls/towers is no longer available)
    • Do we still want to create a demo box? What would we want to include in it?
    • StreetsAlive will take place 30 September along Peachtree Street. Sawyer won’t be able to organize it, but Mistress Margavati can get info to Wistric to get things going. (note: this is the same weekend as MGT)
    • A high school teacher from Coweta County who attended the History Bee is interested in having us come do a demo at their school
  • Their Excellencies
    • Adela has re-authorized as an armored fighter! To celebrate, the baronial armored champion tournament will feature all combatants to fight her to sort out the fighters into brackets
    • Lorenzo is hoping to authorize in rapier by Red Tower
    • Their Excellencies reminded the populace that the baronial live weapons champion tournament will be held this Sunday during the live weapons practice, so come on out!
    • For those wanting to go to the live weapons practice and need arrows, they are available locally – just make sure you specify wood shaft, feather fletching, how much your bow draws (pounds) and the length of your draw
    • Upcoming events!
      • Royal University of Meridies (RUM) / Fighters’ Collegium (20-22 July)
        • Will be held in Murfreesboro – come on out!
      • Tournament of the Foxes (21-23 September)
        • We have sponsored Baronial teams for rapier and archery; we would love to also have an all-South Downs armored combat team as well! Represent!

Upcoming Events

  • Red Tower (5-7 October 2018), co-Autocrat Lady Veronica reporting
    • We have all volunteer positions covered; Veronica read through the list to confirm
    • Veronica will get together with Andreva and Mathias to work through herald logistics and duties
    • Mara requested donations of large pieces of cardboard for live weapons targets
    • Lorenzo asked about site tokens – Veronica has a bagful of tokens from past events that she will be using
  • Castle Wars (15-18 November 2018)
    • Juliane needs volunteers! We already have 378 (via the Facebook event page) planning on attending.
    • If we don’t offer a GTFO breakfast Sunday morning, we should at least make sure there’s coffee “so people don’t die”
    • There was discussion about offering a volunteer war point, perhaps a York vs Lancaster competition
    • Need donations for the volunteer raffle
    • Ximon asked about a truck rental to haul supplies from the storage unit (and walls?) – Juliane confirmed the truck rental is included in the approved budget
    • Andreva reminded everyone that per Kingdom law, any receipts submitted for reimbursement can not include any personal items on the receipt, regardless of how minor the cost.
  • Midwinter A+S (9 February 2019)
    • We have a theme! The Gutenburg Printing Press!
    • That’s pretty much all that’s ready to mention now

Other SCA Business

  • The Knowne Worlde Courtesans Guild podcast is live, baby! Justina is one of the podcast’s field reporters. She said they are looking for interviews, stories, poetry and other cultural aspects of SCA life. The podcast will be a digital salon hosted by the courtesans of the Knowne World Courtesans Guild and featuring artisans of historical arts from across the world. Tune in for intelligent discussion of history, re-enacting the pre-1600s world, and news of the Society. If you are interested in talking about your art, please contact Justina and she will be happy to chat with you!
  • In local courtesan news, the Courtesans of Meridies are sponsoring an adult-themed scribal challenge at Meridies Fall Coronation 2018! They want to see your naughty scribal side…
    • Prize: Replica Roman brothel coins (spintriae) and more!
    • Rules: Teams allowed, tracing allowed, incomplete allowed, documentation encouraged but not required.
    • Due to the nature of the subject, ONLY AGES 18+ may enter this challenge.
  • Justina is also sponsoring a category in the Meridies Scribal Challenge for Fall Coronation!
    • Best use of Poisonous Pigment in a Scroll
    • Prize: Historic poisonous plant seeds for the garden
    • Teams allowed, tracing allowed, documentation encouraged. Please include a description of materials used. Have fun!!!
  • Ca d’Oro has teamed up with the Sable and Gules Theater at Gulf Wars 2019. Lady Þýri’s fashion show was incredibly inspiring, so they are going to host a fashion show Monday of Gulf and will process to the Ca d’Oro department for a salon to discuss what each of them are wearing. They are looking for models – show off your garb of all eras and inspire newcomers! If you are interested, please contact Justina, or Sable and Gules directly
  • Iazzie mentioned that we need to start thinking about kingdom-level bids for 2019 – perhaps RUM/Fighters’ Collegium?

Non-SCA Business

  • None

Next South Downs business meeting will be held Wednesday, 1 August 2018, at Little Tree Art Studios.

–Raven

February Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

7 February 2018, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order.

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Lucien announced that the heralds will have a consultation table set up at 40 Year, so come by with your questions.
    • Submissions
      • Five baronial badges were registered at Laurel
      • Mathias Blackett – household name and badge
      • Juliane de Vivone – badge resubmitted
      • Ruqayah al-Zarqa – device change
    • Duke John was asked about the history of the Kestrel – he said it was inspired by an award offered by the Shire of Sol Haven, which recognizes those who contribute to the local group but aren’t actually a member of the group
  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • We’ve had a great turnout at practices, so much so that the new fighters have had to swap out loaner gear between them (yay!)
      • Several of the new fighters are ready to be authorized.
      • One fighter (Brady) is technically a member of Owl’s Nest, but he’s been training with Mairghread; still needs a gorget. Lord Mark has offered to build one for him this weekend
    • Youth
      • She has two fighters who want to authorize by Pennsic
      • One of the youth fighters asked if she (Mairgrhead) could run youth combat at Newcomers’ Collegium, but she hasn’t yet received her paperwork from Kingdom
  • Live Weapons Marshal (Mistress Mara Palmer – THL Mathias reporting)
    • Last practice got rained out
    • Our next series of practice have been posted to our FB group
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them, Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, temporarily moved to Blackburn Park due to the lighting situation at Liane Levetan. We’re averaging 2-12 people.
    • We are still waiting for updates from Liane Levetan Park about the lighting situation and work order
    • Thanks to all who’ve helped cover marshaling practices while Ben is working!
    • For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
  • Chatelaine (Lady Stella di Silvestri)
    • After two years in the office, Lady Stella announced that she is stepping down as Chatelaine and that Lady Justina will be stepping up as our new Chatelaine. Thank you for all your hard work, Lady Stella!
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • We had a great turnout at Midwinter A+S; 14 classes were offered.
    • Sunneva has made a schedule for all of 2018 as a Google Docs spreadsheet so you (yes, you! you know it’s one of your new year’s resolutions) can sign up to teach a class at one of our monthly A+S nights. She is pleased to report we have classes scheduled through July.
    • This month’s class on building a breakdown banner pole will be taught by Master Ximon. He points out that this is not a historically accurate banner pole, but it does pass the “10-ft rule”
    • Sunneva is looking for a deputy, and asked if you contacted her previously about this, to please reach out to her again.
  • Reeve (THL Andreva Rigaldi)
    • Andreva reported that we have (some)money! Approximately $10,000
    • We have a new account at Regions Bank, and are currently waiting on the new checks to arrive and to finish closing out the old Bank of America account. Because of this,
      she needs to have all receipts in by March 1
    • She reported that we had 220 people at Midwinter A+S, including 13 children and 28 paid non-members (including the cast of the local production of Spamalot)
    • Andreva is also looking for a deputy – if you’re interested, please contact her directly
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Updated:
      • Class schedule
      • Live weapons practice schedule
      • Web pages for new baronial awards
      • Posted photos from 40-Year, cub scout demo, and Midwinter A+S
      • Class notes
      • Is adding members’ devices to their webpages
  • Chronicler (Lady Raven Helmsplitter)
    • Still need articles for the Winter 2018 issue of The Read Tower; goal of the newsletter is to inform, particularly newcomers, about what we do, why we enjoy what we do in the SCA, and why a newcomer would want to take part. Examples:
      • Officers’ column: each Baronial officer has a column where they can describe what they do, what’s cool about what you do as that officer, and anything (events, practices, etc) you want to publicize. Roughly 500 words (a page or so?)
      • Guild reps: again, you have a space where you can let the populace know what you do, why you find it cool, and what your Guild has going on. And again, roughly 500 words would be great
      • Articles I’d like to have written, 500-750 words (ish); if you’d like to write an article, please let me know and we’ll chat:
        • Reveling at Castle Wars: one of the things that makes Castle Wars special, the camping and reveling; article and photos  STILL NEED
        • Presentation (?) Herald at Crown: what it’s like to process with a combatant at Crown and announce them at the beginning of the tournament? STILL NEED
        • Rapier activity beyond the world of the SCA (SERFO/HEMA) (thanks, Brendan de Hay!)
        • A+S Competitions at Midwinter A+S (Thanks, Sunneva!)
        • Class handouts, recipes, etc. – please include images (I can scan if necessary), and a writeup introducing the material (ongoing)
        • Artwork and photos – again, I can scan artwork if necessary (thanks, Andreva, for the 40 Year photos!)
  • Seneschal (Master Wistric Oftun)
    • Anachrocon – if you have Viking garb, wear it! If you don’t, wear what you like.
      There was a problem with setting up classes, so we’ll just have fighting otuside and an inside table for recruiting. Wistric will update the Anachrocon schedule on the FB group page
  • Their Excellencies
    • Gulf Wars
      • Who’s going?
      • If you’re planning on going to Gulf Wars and plan to be on site by Tuesday morning of War Week, please let Her Excellency know – she would love to have members of the Barony take part in the procession and carry the Baronial banner, looking fab and badass 🙂

Event Report

  • Midwinter Arts + Sciences (2-4 February 2018)
    • Lady Alisandre sent in an event report as she was not able to attend the meeting
      • We need to find an alternate site instead of UWG – the way the University handles reservations makes it difficult to confirm the site until just a couple of weeks before the event. Suggestions from the populace:
        • Red Top Mountain (where Owls Nest will host Newcomers’ Collegium)
        • Sir Iazzie suggested Gwinnett County Fairgroungs – we could use one hall as a sleeping hall,
          and one divided up for classes. Lots of parking.
        • Cobb County Fairgrounds
    • Everyone agreed that Midwinter A+S was a great and successful event!
    • Lord Pietro was tasked with passing along cheers to Alisandre

Upcoming Events

  • Artsy Crown (26-29 May 2018)
    • Our bid has been submitted; we haven’t heard anything back yet but Iazzie feels confident that we will get the bid
    • Sir Lochlann will do the fighters’ feast Sunday night
    • Need someone to take care of Sunday breakfast – Lady Illy volunteered
    • Need someone to take care of Monday morning GTFO breakfast
    • Help with Royal lunches (Lady Justina will be the royal liaison, but will need help)
    • Still need to determine who will do the fundraiser lunch
    • Iazzie has reached out to the autocrat for Fools’ War (also held at the Shrine) – they will be treating the site for fire ants, so it should be in pretty good shape before our event
    • Lady Emmelina offered to coordinate a fundraiser art sale at Artsy Crown, with proceeds going to the Castle Wars revel (yay!); need to figure out logistics/space between classes,
      lunch, etc., but everyone loved the idea
  • Red Tower (5-7 October 2018)
    • Will be held a Hard Labor Creek in Rutledge, GA
    • We have an autocrat! Lord Mark de Wytteney!
    • We have a theme – Bacchanalia! Please send Mark any ideas you may have for the event
    • Some ideas were developed at dinner after 40 Year
    • Iazzie mentioned that he knows a couple of people who are interested in doing feast

SCA Business

  • Lady Justina got great feedback for Period Heroes at Midwinter (yay!) Contributions are always welcome! Period Heroes will make an appearance at Ca’ d’ Oro at Gulf Wars
  • Wistric mentioned the state of the storage unit; seems there’s a lot of materials for unfinished (unstarted?) projects
    • There’s a fair amount of leftover fleece from the Red Tower sheep – Illy suggested that it could be used for cows for Bryn Madoc (Danelaw?)
    • An entire bin of moving blankets which will be turned into storage bags for the thrones
    • Baronial regalia? A linen unfinished cloak or cassock with baronial arms – it may well be a cover or shade for the thrones for court (fits into a frame). The frame has been lost over the years, so it could become a project for something else. Wistric will bring the fabric to the next meeting.
    • A full bolt of canvas that was originally going to be a painted wall; perhaps it could become two smaller walls (easier to handle
    • Several unfinished banners that Baroness Rhiannon had worked on once upon a time; Ximon would like several volunteers to help with it
    • Several bolts of cotton duck (white, green, black) – perhaps can be used for loaner gear? Mark volunteered to help with this
    • Additional silk for banners – we definitely need more banners as a Barony! Also a frame and paint; could become a group project night, teaching how to make a painted silk banner
    • Lady Juliane would love to encourage South Downs to be more spiffy in 2018
    • Ximon suggested that we break down the banner project into easier manageable sessions: develop design, assess silk pieces, etc.
  • Mairghread mentioned that Thor’s Mountain baronial candidates are now down to 4 (one had had his membership lapse); the remaining had a Q+A event that was recorded and posted. The new Baron and/or Baroness will step up at May Faire. Her Excellency Thor’s Mountain has been ill, and the Vicar has stepped up recently to handle administrative issues.
  • Juliane mentioned that His Excellency is interested in restoring the Red Raven as a polling order; is there a gap in the OP that needs to be added/corrected?
  • Ximon thanked everyone who contributed to the MoB fundraiser lunch at Midwinter A+S

Non-SCA Business

  • Andreva’s chorale has a concert coming up, featuring folk songs in a lot of different languages. Concert is in May 18 and 20
  • Mairghread will be on active duty orders for the next couple of months, and it may impact her attendance at Gulf Wars. Sunday practice availability will also be spotty for the next couple of months, due to needed house repair
  • dilly dilly!

Next South Downs business meeting will be held Wednesday, 7 March 2018, at our new site, Little Tree Art Studios.

–Raven

January 2018 Baronial Mini-Business Minutes

South Downs Baronial Mini-Business Meeting

17 January 2018, 7:30pm

Little Tree Art Studios

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order.

Midwinter Arts + Sciences (2-4 February 2018)

  • Do we know how many have pre-registered yet?
  • We only have 15 classes submitted so far
  • We still need volunteers:
    • One person to supervise vigil and Order meetings, to be a runner for meeting attendees as needed
      • Two people have volunteered, two teens who helped at the last event with cleanup
    • Someone to put up road signage (Sir Iazzie volunteered)
    • Lady Alisandre will need some things from the Baronial storage unit – she will compile a list of things for Master Wistric to get from the storage unit, and this will be a good test for the new request sheet
  • The schedule being developed for the Order meetings, vigil, Meet & Greet, etc., is really complex
  • Andreva may be able to serve as voice herald to announce class changes and meetings, but if she cant, she will find someone who can (perhaps Lord Knut?)
  • The annual Sari Safari will take place on Sunday after Midwinter
  • Do we want to do a Regional Fighter practice as done in past years?
    • Should we hold our Baronial Championship tourneys at this practice?
    • How elaborate do we want the practice to be? Cookout, etc.? A reminder that that Sunday is also Super Bowl Sunday, so it’s possible we might not have as strong a turnout as we would otherwise
    • The populace decided that we should just have a regular practice, but extend the invitation through the Midwinter event
  • We won’t be able to get onsite to set up on Friday evening, so we will need as many people as possible onsite Saturday morning at 7:00am to help get everything set up
  • The fundraising lunch will either be held in a classroom or at the end of the 2nd floor hallway (as last year)
  • Site tokens have been ordered but have not yet arrived. Plan B (in the event we don’t get the tokens on time) will be to use leftover tokens from Red Tower, which are already strung (yay!)

Baronial Storage Unit

  • Wistric announced that a lot of progress has been made on organizing the Baronial storage unit – he’s posted several pics on the FB group to document the work done and those who’ve come out to help. We will need approximately 12 storage tubs to continue organizing All The Things – having identical tubs will make it easier and more consistent to manage everything. The populace approved $150 to purchase more tubs.

Cub Scout Demo

  • Lisa reminded the populace about the Cub Scout Demo for her son’s pack next Thursday, and encouraged everyone to come out and take part – it’s a lot of fun, and they loved having us come out the last time. The demo starts at 7:00pm. For more info, check out the event that will be set up on the baronial FB group.

Anachrocon (February 16-18, 2018)

  • We’ve been asked to take part in the in the con by holding a demo (fighting, maybe live weapons?)- maybe also teach classes? The deadline to get into the con booklet has passed, but we can still take part. Master Ximon and THL Andreva both said they’d go.

Other Business

  • Castle Wars 2017
    • Does anyone know who ended up with the waivers from Castle Wars? The deputy needs to have them. Whoever has them, please get them to Wistric.

Next South Downs business meeting will be held Wednesday, 7 February 2018, at our new site, Little Tree Art Studios.

–Raven

August Baronial Business Minutes

South Downs Baronial Business Meeting

2 August 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Lord Lucien d’Artois called the meeting to order.

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Submissions
      • Annaliese Wolf – name/device at Laurel (3nd month – post-commentary)
      • Stella di Silvestri – device at Laurel (2nd month of commentary)
      • Juliane de Vivonne – badge at Laurel (1st month in commentary)
      • Porcia Secunda – name at Laurel (1st month in commentary)
      • Lucien d’Artois – badge x2 at Kingdom
      • Konrad Windhorn – name at Kingdom
    • Court Report
      • RUM:
        • Mara Palmer – Broken Bow
        • Stella di Silvestri – Guiding Hand
      • Arabian Nights:
        • Mathias Blackett – Kingdom Bard
  • Armored and Youth Marshal (Lady Mairghread)
    • 6-8 armored fighters at Sunday practices
    • Joint fighters practice with Owls Nest continues to go well
    • We have one new youth fighter (yay!)
    • Mairghread has requested $200 for additional loaner gear
  • Live Weapons Marshal (Mistress Mara Palmer – THL Mathias reporting)
    • July practice hosted ~22 archers
    • Royal round was held at practice
    • Update on acquiring loaner and baronial gear: we’ve only had to buy 3 bows
    • We have two new marshals in training
    • If interested in shooting archery at foxes, please contact Mistress Mara; if you are taking part in other tournaments during the event, please be aware there’s a lot of waiting around between archery rounds
    • For more information about archery in Meridies, please check out their website
  • Chatelaine (Lady Stella di Silvestri – His Excellency reporting)
    • Everyone is encouraged to sign up for DragonCon and take part in the parade!
    • Stella made up some baronial business cards for distribution at demos, etc., which should arrive Monday
    • We’ve had several new people come to events and practices recently
    • Stella is still looking for a deputy chatelaine, in charge of demos – if interested, please contact her
  • Reeve (THL Maire)
    • We have some money! yay!
    • We are spending a lot of money so we have to be careful, especially with the event season and our several events coming up this fall
    • Everything is paid up till the end of the year. With the site location changing for Castle Wars, we need to be extra careful with funds until we know more about how the change will impact the budget
    • Mara mentioned that she’s still running way below budget with archery needs.
  • Arts & Sciences (Lady Veronica da Lucca)
    • The July A+S class night was on making viking aprons, and taught by Lady Juliana
    • This month’s class, on how to event steward, will be presented by Mistress Jadi. She plans to set up the class as a roundtable featuring participants who have extensive experience in event stewarding from both inside and outside the barony, who can provide a variety of viewpoints and experiences on event stewarding. Ximon volunteered. This is would normally be held on the 4th Wednesday, but there are schedule conflicts, so please stay tuned.
    • This month will be our 5th Wednesday in-garb potluck – everyone is welcome!
  • Webminister (Lord Pietro di Conti)
    • Updated the Knight Marshal page
    • We need to add a Live Weapons Marshal page, now that we have a live weapons program
    • New profiles for Aidan MacKay, Konrad, Mairghread, and Piers have been added
    • His Excellency added the new baronial awards page to the website
    • Red Tower event page was updated
    • Castle Wars event page updated – the Castle Wars page includes a downloadable pre-registration form; it was agreed that the Red Tower page should also have a pre-reg form
    • Fighter practice page/schedule has been updated and expanded
  • Seneschal (Master Wistric Oftun)
    • We have a barony (huzzah!)
    • Do we want to sponsor something at Meridian 40 Year? We should discuss and let Countess Thorkatla know.
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Their Excellencies
    • Their Excellencies have received several recommendations for the new baronial awards! The populace is encouraged to write more!
    • They also encourage the populace to write more recommendations for deserving gentles for all sorts of awards for upcoming events! Check the OP if you aren’t sure if someone has a particular award
    • Their Majesties are already putting the list together for Castle Wars
    • Foxes!
      • Her Excellency would love to sponsor several teams for the tournaments at Foxes – rapier, armored, and archery (team names: Adela’s Special Snowflakes? unless there’s only one team in a particular tournament, then they’ll become The Snowflakes?).
      • Her Excellency will be working on new tokens this weekend – everyone is invited to help (silk banner painting practice!)
      • There should be several rapier and armored teams – yay!

Upcoming Events

  • Red Tower (30 September – 2 October 2017)
    • Lady Emmelina created a lovely flyer for the event – look for it in the upcoming kingdom newsletter
    • A pre-registration form and a Google doc for a signup list are in the works
    • Site visit planned for tomorrow (3 August)
    • Volunteers needed:
      • Herald(s)
      • Head troll
      • Pottycrat
      • Royal liaison
      • 2 list mistresses
        • (updates)Rapier covered per wistric
        • Serafina will do armored list
      • Hall steward (Mathias volunteers)
      • Children’s activities?
      • Travelers’ fare
      • Cleanup Royal site Sunday
    • Owl’s Nest is taking care fundraiser lunch; we will do fundraiser lunch @ Crossroads
    • Feast – THL Mariana is working on recipes, menu will be pinned down this weekend
  • Castle Wars (17 – 19 November 2017)
    • Flyer should be ready this weekend for submission to PopChiv
    • Most staff taking care of, just needs landcrat and heralds
    • Site map has been sent to Their Majesties so we can determine where they want their camp to be
    • Need donations for volunteer raffle
    • Lucien needs volunteers for troll
    • Maire said we need heaters and lights for troll
  • Fall Crown List (10-12 November 2017)
    • Co-hosting with the shire of Depedale and the Barony of Bryn Madoc
    • Will take place at Little Tallapoosa Park in Carrollton
    • Portapotties reserved
    • Event flyer about to go out
    • Everything is going smoothly
    • We (South Downs) will be the ones handling insurance
      • Maire mentioned that insurance for a group is taken care of for the first event of the year that group does

SCA Business

  • Mathias said there had been mention of 5th Wednesday in-garb potluck including some SCA dancing or bardic performances. He would be interested in getting some people together to do some commedia?
  • Ximon needs to talk with the reeve to get the check to cover the loaner rapier armor we bought from Tina (and the youth combat helm)
  • Sir Iazzie: The castle walls need repair/replacement (“rapier uses the walls, armored abuses the walls”).
    • Wants to talk to Sebastionnos about repairing/building a new wall and see how much it would cost.
    • We also need a gate of our own; with a second gate and repaired walls, we could do 2 castles for fighting scenarios.
    • Repairs very important, but we really do need *additional* wall pieces.
    • Hopefully we can store the walls and gates at the Shrine – currently they’re at His Highness’.
    • Can we get together with Tir Briste to help out with walls?
    • Fundraising idea – donate X$ to wall, maybe get your device on a wall? 🙂
  • His Excellency is going to test out new rope and stake wall for meridies royal encampment at pennsic
  • Lucien reminded everyone about the 2nd mini business meeting, possibly starting in August to help keep track of upcoming events (thru Midwinter A+S), to take place 3rd Wednesday of each month
  • After tonight’s meeting, we will meet for Baronial Chivarly / Heart of South Downs awards

Non-SCA Business

  • Lady Juliana suggests parking ideas for DragonCon. Parking Panda allows you to buy reserved parking spaces for much cheaper than public parking.
  • Other parking ideas;
    • Parking at the Cathedral for $20/day
    • Buy a monthly pass at the International Center parking garage for $120; pass is good for a full month, so if you need to park downtown at other times during September, it can be a good deal.

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 6 September 2017, at the Atlanta Friends Meeting House.

–Raven

May Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

3 May 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Lord Lucien d’Artois called the meeting to order. Master Wistric, our new Seneschal (huzzah!), chaired the meeting.

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Talmere’s Lusty Month of May will be hosting this year’s Meridian Heraldic and Scribal Symposium, so come on out! (13 May, Pickett’s Mill Battlefield Family Group Shelter
    • This year’s Knowne Worlde Heraldic and Scribal Symposium will be coming to fair Meridies! The shire of Nant-y-Derwyddon has the honor of hosting it, and will be held in Knoxville the weekend of 23-2 June, 2017. For more information, please visit the symposium website
  • Chronicler (Lady Raven Helmsplitter)
    • Still working on getting the newsletter up and running – hoping to publish soon! Please contact Raven if you’re interested in submitting content.
  • Armored Marshal (Lord Robert Throckmorton)
    • Seneschal Master Wistric reporting on behalf of Lord Robert
    • Reminder to all of new location (Liane Levetan / Brook Run Park, 4770 N Peachtree Rd, Dunwoody, GA 30338)
    • Still looking for loaner gear donations!/li>
  • Rapier Marshal (Lord Brendan de Hay)
    • New practice location! Liane Levetan / Brook Run Park in Dunwoody. Everyone is really happy with it (not the least because of the ice cream truck at the park on Sundays)
    • Reminder that Dreamstone (5-7 May) is being held at Indian Springs Park in Flovilla, not the usual spot (Camp Daniel Morgan, where Rob Zombie is filming a movie this weekend)
  • Chatelaine (Lady Stella di Silvestri)
    • We’ve had a few new people show up at meetings and events – they have been excited and have felt welcome – keep it up!
  • Webminister (Lord Pietro di Conti)
    • Now that Wistric has become our Seneschal, Lord Pietro has taken over as Baronial Webminister (huzzah!)
    • We still have a website! huzzah!
    • Working on an artisan database; info, handouts, etc. you’d like to contribute, please give to Pietro
  • Arts & Sciences (Lady Veronica da Lucca)
    • Lady Veronica taught a painting and shading class last month for the Barony
    • Working on a class to teach at an event? Give it a run through by teaching it at the monthly baronial A+S class! A+S mistress is always looking for volunteers to teach classes. This month. THL Marianna has offered to teach a cooking class at her house (Italian! gnocchi!); Mattias has offered to teach a commedia class.
  • Reeve (THL Maire)
    • Not present at meeting, but Their Excellencies confirmed that we have money! huzzah!
  • Their Excellencies
    • Knowne Worlde Heraldic and Scribal Symposium is coming!
      • 23-25 June 2017, in Knoxville, TN; hosted by Nant-y-Derwyddon. For more information, go to their: website
      • Come on out and support Meridies!
    • Dreamstone is coming! This weekend (5-7 May), at Indian Springs Park. Pirates! Adventure! Ports of call (well, maybe)! Come join the People’s Barony of Bryn Madoc at Dreamstone XXXVIII! For further information, visit the event page on Facebook or here
    • Lusty Month of May is coming as well! Hosted by the Shire of Talmere on Saturday, 13 May, at Pickett’s Mill Battlefield Family Group Shelter. For more information, please visit the event site
    • The weekend before the Knowne Worlde Heraldic and Scribal Symposium in Knoxville, the Knowne Worlde Dance Symposium will be held in Baltimore, MD (the lands of Fair Atlantia), 15-18 June, 2017. Interested? check out the website for more information.
    • Fundraiser lunches! We have negotiated an agreement with the Shire of Owls Nest – Owls Nest will host the fundraiser lunch at Red Tower, and we will host the fundraiser lunch at Crossroads. If you are interested in helping out with the fundraiser lunch at Crossroads, please contact Their Excellencies.
      • Stella asked what the average attendance at Crossroads is. Sir Iazzie replied that the event is usually fairly small, but with the new, more central event site, turnout may be stronger.

Upcoming Events

  • Red Tower (6-8 October 2017)
    • Fundraiser lunch – already discussed
    • Event will be held at Booker T. Washington Park in Chattanooga
    • If anyone wants to volunteer on staff, please contact Beteena; Mara will be marshaling armored fighting
    • Beteena wants to go on a walkthrough to make sure there’s adequate land for camping before we pay the extra to allow camping
    • Wistric is going to make arrangements for insurance
  • Castle Wars (16-19 November 2017)
    • Site needs to be changed b/c site is not available. Possible alternatives – McIntosh? Piers reviewed how pricing/profits might change
    • A Dates can’t really change because of new kingdom laws
    • Master Ximon mentioned pricing issues with McIntosh he ran into when he autocratted Castle Wars there – costs need to be clarified, because his numbers were different than what Piers had been told
    • If we go with McIntosh, there will be no feast because there is no kitchen on site
    • Iazzie asked if anyone’s looked into Gwinnett County Fairgrounds? Could be worthwhile – no idea of availability/pricing
    • We should reserve the Shriner site now for future event years so we don’t run into this problem again, especially since we have a contract? agreement? with the site. Wistric will look into it.
    • A+S theme is Disney! Not too early to start planning your A+S project!

Event Bids

  • Fall Crown (10-12 November 2017)
    • THL Mathias is working with Depedale and Bryn Madoc on a joint bid, likely at Little Tallapoosa Park
    • Budget should be ready Monday
  • Artsy Crown 2018 (25-27 May 2018)
    • Iazzie will submit a bid with him as autocrat, and Lady Toki Ima as co-autocrat
      • Marianna will do Saturday night feast
      • Lochlann will do Sunday feast (bbq)
      • Duchess Sabine will do a breakfast
      • Matilda will do another breakfast
      • Adela/Mara offered to distribute danishes
  • Midwinter Arts + Sciences (2-4 February 2018)
    • Lady Alisandre is working on a bid

Other Events

  • DragonCon
    • Stella signed us up for parade – 40 wristbands
    • Ximon will start working on it, and has started putting the word out
    • Per last month’s meeting – we won’t do a table at DragonCon; too much effort
  • Atlanta Maker Faire (22 October 2017)
    • Is there interest? Sunneva is willing to volunteer
    • Event conflicts with Silver Hammer
    • New site this year – Georgia Freight Depot
    • Website for Atlanta Maker Faire
  • The Modern Maker weekend seminar (2-4, 9-11 June 2017)
    • Matthew Gnagy will be teaching two consecutive weekends on pattern making and a doublet workshop
    • For more information, please visit his http://themodernmaker.net/new-events/ (and drool at the project files!)

Non-SCA Business

  • Sunneva brought a soap making kit and some fabric – free to a good home!
  • Museum Replicas sale is coming up – 20 May! Sale starts at 8am, but there will be a line, so get there early!
    • “under duct tape, nobody knows it’s oak”
  • QOTD: Happy SCA birthday! Anno LII – How do you say that in Latin? LEEEEEEE!

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 7 June 2017, at the Atlanta Friends Meeting House.

–Raven