Category Archives: Events

December Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

7 December 2016, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

THL Bjorn called the meeting to order.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Herald (THL Bjorn Gullharr)
    • Submissions – Devices
      • Iastreb Desislavich – passed Kingdom
      • Stella di Silvestri – returned from Kingdom
    • Court Reports
      • Castle Wars – Royal Court
        • Pietro di Conti – AoA
      • Castle Wars – Baronial Court
        • Wistric Oftun – Tower Or
        • Veronica de Lucca – Tower Or
        • Alisandre Ysabeau de la Chapelle – Baronial Arts Champion
    • Bjorn announced that he will be stepping down as South Downs herald, and Lucien d’Artois will step up as the new Baronial Herald. Bjorn got a big round of applause in gratitude for all his work.
  • Arts & Sciences (Lady Veronica da Lucca)
    • Mistress Allesandra taught a very well-received class last week on A+S submissions. There is a lot of interest in offering it again before Midwinter A+S, with more time before the event so everyone would have time to make adjustments to their A+S entries.
    • Allesandra is interested in teaching a class in January (topic TBD)
    • THL Mattias would like to teach a class on performing arts (discussion with Veronica will ensue)
    • Will there be an open A+S competition at MW, or just Stella Nova? As of now, there isn’t other A+S planned, but perhaps there should be to encourage non-beginners?
  • Webminister (Master Wistric Oftun)
    • We have a website!
  • Rapier Marshal (Lord Brendan de Hay)
    • We continue to have practices Tuesday evenings and Sunday afternoons (weather and event schedule permitting).
    • We have a new winter practice location for Tuesday evenings, at Gerrick’s house in Peachtree Corners, with a backup at Brendan’s office warehouse.
    • For the latest info on practice status, check Atlanta SCA Fighting group on Facebook!
    • Wistric was named QRC at Magna Faire; everyone laughed that he will have to stand up in court again
  • Reeve (THL Maire Dhocair Inghean Chairain)
    • Final numbers from Castle Wars – $5739.60 profit (more to follow in post-mortem)
    • Numbers are also available from Gulf Wars (need to get info from Maire)
    • We really need to look at where we should spend money for the Barony – conversation and plans are ongoing. Ximon suggested that we devote some time at next month’s meeting for proposals, etc.
    • We need to look at reducing/not increasing charges for events next year; we were quite fortunate in how we were charged for site rentals, etc. will discuss this further at January’s meeting.
    • Shower trailers for events at the Castle Wars site were suggested
    • Iastreb bought one of the pavilions we discussed previously and brought it to Crown. Was quite pleased with it, we could easily use 5 more.
  • Their Excellencies
    • Scribal nights that have been held on first Thursdays will now be on the first Monday of the month at Their Excellencies’ home.
    • The populace is encourage to write recommendation letters for those who they find inspiring – Midwinter is coming! Matthias reminded everyone that if you are not 100% sure that a person has a particular award check the Meridian Order of Precedence – you would be surprised at the awards people deserve but DONT HAVE.
  • Chatelaine (Lady Stella di Silvestri)
    • We have had some new people show up at 5th Wednesday social and/or went to magna faire, yay!
  • Armored Marshal (Lord Robert Throckmorton)
    • We had two injuries at Castle Wars
    • War Practice to be held Saturday, 10 December, in the shire of Depedale; likely SD practice Sunday as usual.

 

Recent Events

  • Castle Wars (17-20 November 2016) Post Mortem
    • Note: There is a more detailed analysis of the event compiled by CW staff. Please check with Wistric if you’d like to see it (Google Docs)
    • Pros
      • Live weapons field adjacent to rapier/armored was a big hit!
      • We had approximately an extra 100 people likely from Richard RaeFen’s memorial; would like to get the attendance numbers without the sad circumstances that increase attendance this year.
      • Having feast hall/tent available all weekend to hang out in was a great gathering spot
      • Excellent merchant turnout
      • Wistric has supply suggestions/needs for future
      • Feast was amazing, we should do it again! First Castle Wars feast in many years
      • Revel was excellent, but Justina stressed about the timing between court/memorial/feast/revel
  • Cons
    • Bulk of problems occurred during load-in
    • FIRE ANTS! Thorough fire ant treatment would cost $300 (suggested schedule: month before, 2 weeks before, and day before)
    • We need to address needing help to set up/staff/strike
      • Discussion about where to get more volunteers – within barony? encourage other groups? we should look at models of other large kingdom/interkingdom events
      • We go to other events to have a good time, we should make sure things are taken care of so others can have a good time. more service at our own events
      • Autocrats need to be more aggressive in recruiting volunteers
      • We need to develop culture where everyone is expected to help out in some way
      • We should work on how to get information out about what is needed
      • How to build rapport with other groups to coordinate service?
    • Traveler’s fare – there was confusion about whether it was being offered Thursday night (it wasn’t, but communication can be clearer about it)? Friday night kitchen tech failed. REMINDER – these were all experimental, hadn’t done at previous CW events. Overall, it was much appreciated.
    • With the drought and the high winds during the weekend, there was confusion about the burn ban.
    • Information point needs to be out on the field, not (just) at Troll

 

Upcoming Events

  • Bryn Madoc Twelfth Night (7 January 2017)
  • Midwinter Arts + Sciences (3-5 February 2017)
    • Need teachers for classes! Matthias will teach heraldry 101; Mariana has offered to teach a course as well
    • War college on same weekend – should contact HRM to suggest it perhaps there’s a better weekend to assign it into kingdom law than the same weekend as MW
  • Kingdom-Level Events for 2017
    • Bids for Red Tower and Castle Wars are due in April to encourage newer autocrats to step up – it’s never too early to put a bid together for these events!
    • Iazzie has offered to co-autocrat to help teach/supervise a newer autocrat
    • Red Tower (7 October 2017) – potential site is Booker T Washington Park in Chattanooga (where Crown Lyst was held).
      • We would need to put reservation in with 50% deposit. It’s a relatively expensive site with weird pricing structure, but we have the resources to give it a shot. Payoff could be HUGE
      • Bacon Bash is not a conflict in 2017
      • Duke John expressed concern that we have to go out of state for an event. Where else can we get a large cabin site for such events? We are always looking for closer-in sites, but there aren’t many that could handle an event this size.

 

Other SCA Business

  • Secret Santa! gift exchange will be at January business meeting

 

Non-SCA Business

  • Mattias and Mistress Mara just bought a house – housewarming party on 12/23!

 

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 4 January 2017, at the Atlanta Friends Meeting House.

Happy holidays!

–Raven

Red Tower Schedule

From Mathias Blackett, the Event Steward:

Friday September 30th

5pm – Site opens

7pm – Traveler’s fare available

Sunset – Bardic circle, Cock & Feather tavern

 

Saturday October 1st

7:30am – Breakfast

9:30am – armor inspection

10am-12:30pm – A&S classes

10:30am – Red Tower heavy tournament begins

10:30am – Red Tower rapier tournament begins

10:30am-Noon – Archery/Thrown weapons range opens for open practice

Noon – Fundraiser lunch provided

During lunch – Court at Their Majesties’ discretion

1pm-5pm – A&S Classes continue

1pm – Baron’s Prize tournament (Rapier)

1pm – Baroness’s Prize tournament (Heavy)

1pm-2:30 – Royal Round (Archery)

2:30pm – Heavy/Rapier crossover tournament

2:30pm-4:30pm – Bridesmaid tourney & Weapons Master Qualifications (Archery and Thrown)

5:30pm – Court at Their Excellencies’ discretion

7pm – Feast

Following feast – revel, bardic circle, gaming tavern

 

Sunday October 2nd

7:30am – Breakfast

11:00am – site closes

Red Tower update

Alisandre, the camp mistress for South Downs, asks that people planning to camp with South Downs at Red Tower report in on the barony Facebook page.

Mathias, the event steward, has announced the feast menu for Red Tower:

The Opera of Bartolomeo Scappi (1570) Master Cook

Prepared by Grand Chef Mariana Cristina Tirado de Aragon

Course I
Italian Cheeses
Beef Croquettes-vinegar, pepper, salt, fennel, beef, eggs, cinnamon, parsley, garlic
Fruits- pears, grapes, and plums
Bread-flour, salt, butter, rosewater, eggs

Course II
Mushroom Soup-mushrooms, olive oil, onions, pepper, raisins, verjuice, cinnamon, saffron, herbs (parsley, thyme, sage) almonds
Parsnips- parsnips, butter, garlic, walnuts, almonds, parsley, garlic, ginger
Lamb- pork fat, onions, verjuice, common spices (galingale, ginger, cardamom), prunes, cherries
Flaky Pastry-flour, almond milk, sugar, rosewater, salt, olive oil, cinnamon, wine cooked raisins, pine nuts

Course III
Roasted Chicken-chicken, pork fat, orange juice
Broccoli- broccoli, slat, orange juice, pepper, garlic
Herb Tortellini- spinach, butter, herbs (parsley, thyme, rosemary), parmesan cheese, pepper, cinnamon, cloves, saffron, raisins, eggs
Apple Crostata-apples, butter, sugar, white wine, cinnamon, provatura cheese, raisins