Category Archives: Meeting Minutes

January 2018 Baronial Mini-Business Minutes

South Downs Baronial Mini-Business Meeting

17 January 2018, 7:30pm

Little Tree Art Studios

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order.

Midwinter Arts + Sciences (2-4 February 2018)

  • Do we know how many have pre-registered yet?
  • We only have 15 classes submitted so far
  • We still need volunteers:
    • One person to supervise vigil and Order meetings, to be a runner for meeting attendees as needed
      • Two people have volunteered, two teens who helped at the last event with cleanup
    • Someone to put up road signage (Sir Iazzie volunteered)
    • Lady Alisandre will need some things from the Baronial storage unit – she will compile a list of things for Master Wistric to get from the storage unit, and this will be a good test for the new request sheet
  • The schedule being developed for the Order meetings, vigil, Meet & Greet, etc., is really complex
  • Andreva may be able to serve as voice herald to announce class changes and meetings, but if she cant, she will find someone who can (perhaps Lord Knut?)
  • The annual Sari Safari will take place on Sunday after Midwinter
  • Do we want to do a Regional Fighter practice as done in past years?
    • Should we hold our Baronial Championship tourneys at this practice?
    • How elaborate do we want the practice to be? Cookout, etc.? A reminder that that Sunday is also Super Bowl Sunday, so it’s possible we might not have as strong a turnout as we would otherwise
    • The populace decided that we should just have a regular practice, but extend the invitation through the Midwinter event
  • We won’t be able to get onsite to set up on Friday evening, so we will need as many people as possible onsite Saturday morning at 7:00am to help get everything set up
  • The fundraising lunch will either be held in a classroom or at the end of the 2nd floor hallway (as last year)
  • Site tokens have been ordered but have not yet arrived. Plan B (in the event we don’t get the tokens on time) will be to use leftover tokens from Red Tower, which are already strung (yay!)

Baronial Storage Unit

  • Wistric announced that a lot of progress has been made on organizing the Baronial storage unit – he’s posted several pics on the FB group to document the work done and those who’ve come out to help. We will need approximately 12 storage tubs to continue organizing All The Things – having identical tubs will make it easier and more consistent to manage everything. The populace approved $150 to purchase more tubs.

Cub Scout Demo

  • Lisa reminded the populace about the Cub Scout Demo for her son’s pack next Thursday, and encouraged everyone to come out and take part – it’s a lot of fun, and they loved having us come out the last time. The demo starts at 7:00pm. For more info, check out the event that will be set up on the baronial FB group.

Anachrocon (February 16-18, 2018)

  • We’ve been asked to take part in the in the con by holding a demo (fighting, maybe live weapons?)- maybe also teach classes? The deadline to get into the con booklet has passed, but we can still take part. Master Ximon and THL Andreva both said they’d go.

Other Business

  • Castle Wars 2017
    • Does anyone know who ended up with the waivers from Castle Wars? The deputy needs to have them. Whoever has them, please get them to Wistric.

Next South Downs business meeting will be held Wednesday, 7 February 2018, at our new site, Little Tree Art Studios.

–Raven

January 2018 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

3 January 2018, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order.

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Lucien announced that the heralds will have a consultation table set up at 40 Year, so come by with your questions.
    • Submissions
      • Porcia Secunda’s name registered at Laurel
      • Juliane de Vivonne badge returned for conflict, paperwork all ready completed for resubmission
  • Armored and Youth Marshal (Lady Mairghread)
    • Practices have been hit-or-miss because it’s now event season (and also, it’s been COLD)
    • This Sunday (7 January) there will a crossover practice at Liane Levetan Park – everyone come on out and see how the other side fights!
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them, Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, temporarily moved to Blackburn Park due to the lighting situation at Liane Levetan. We’re averaging 2-12 people.
    • We are still waiting for updates from Liane Levetan Park about the lighting situation and work order
    • Thanks to all who’ve helped cover marshaling practices while Ben is working!
    • Come on out this Sunday (7 January) for crossover practice!
    • For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
  • Live Weapons Marshal (Mistress Mara Palmer – THL Mathias reporting)
    • Practices are still going strong! We’ve been averaging 8-10 shooters at practice
    • Our next series of practice have been posed to our FB group
  • Chatelaine (Lady Stella di Silvestri – His Excellency reporting)
    • Nothing to report
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • Midwinter A+S is the next event on the Baronial calendar. Sunneva has posted a signup sheet on the Baronial Facebook group for anyone who would like to teach at Midwinter.
    • Sunneva has made a schedule for all of 2018 as a Google Docs spreadsheet so you (yes, you! you know it’s one of your new year’s resolutions) can sign up to teach a class at one of our monthly A+S nights.
    • This month’s class on writing and folding letters in the style of 16th century Italy, will be taught by His Excellency himself, Master Lorenzo.
  • Reeve (THL Andreva Rigaldi)
    • We have a new reeve! THL Mathias is stepping down, and introduced THL Andreva as our new reeve. Welcome, Andreva, and thanks, Mathias, for all your work.
    • Andreva reported that she has no idea if we have any money,
      although she is sure we do. Tune in next month to find out 🙂
    • Andreva just got her warrant yesterday, so she’s still getting up to speed
    • Andreva will be at 40 Year, but will likely be busy taking classes
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • We have a MWA+S website!
    • Updated:
      • Class notes have been updated
      • Updated several titles
      • Updated several pages for members of the populace
      • Updated event calendar
  • Chronicler (Lady Raven Helmsplitter)
    • Still need articles for the Winter 2018 issue of The Read Tower; goal of the newsletter is to inform, particularly newcomers, about what we do, why we enjoy what we do in the SCA, and why a newcomer would want to take part. Examples:
      • Officers’ column: each Baronial officer has a column where they can describe what they do, what’s cool about what you do as that officer, and anything (events, practices, etc) you want to publicize. Roughly 500 words (a page or so?)
      • Guild reps: again, you have a space where you can let the populace know what you do, why you find it cool, and what your Guild has going on. And again, roughly 500 words would be great
      • Articles I’d like to have written, 500-750 words (ish); if you’d like to write an article, please let me know and we’ll chat:
        • Reveling at Castle Wars: one of the things that makes Castle Wars special, the camping and reveling; article and photos  STILL NEED
        • Presentation (?) Herald at Crown: what it’s like to process with a combatant at Crown and announce them at the beginning of the tournament? STILL NEED
        • Rapier activity beyond the world of the SCA (SERFO/HEMA) (thanks, Brendan de Hay!)
        • A+S Competitions at Midwinter A+S (Thanks, Sunneva!)
        • Class handouts, recipes, etc. – please include images (I can scan if necessary), and a writeup introducing the material (ongoing)
        • Artwork and photos – again, I can scan artwork if necessary (thanks, Andreva, for the 40 Year photos!)
  • Seneschal (Master Wistric Oftun)
    • We will have a brief business meeting later this month to discuss and vote on Sir Iazzie’s Artsy Crown bid
    • Beginning with next week’s meeting, we have a new site! Little Tree Art Studios, 2834 Franklin St, Avondale Estates, GA 30002
    • This Saturday (6 January) Wistric and crew will be inventorying the baronial storage unit. All are welcome to come help – please contact Wistric if interested
    • Next Wednesday’s meeting (10 January) is project night, and we will also teach a class on how to work a troll table so that you, too, can take a shift at our next event (Mid-Winter A&S) and help keep our guests moving smoothly and quickly through the line.
  • Their Excellencies
    • Meridian 40 Year
      • Who’s going?
      • The Barony is hosting an A+S competition at 40 Year- very novice friendly! There will be prizes!
      • We have been informed that in the arena where the grand procession, court, and the armored and rapier fighting will take place, The Barony will have a box reserved where the thrones can be set up, etc. We need decorations! Help us spiff up the baronial seating area!
    • The third meeting of this month, Master Vincent formerly of SD, now of the West, will be in town and would love to host a dance practice at the baronial practice
    • This month features a FIFTH Wednesday! You know what that means… IN-GARB POTLUCK!
    • Please write more award recommendations – specific person, specific reasons. All awards! Kingdom *and* baronial!

Upcoming Events

  • Midwinter Arts + Sciences (2-4 February 2018)
    • Lady Alisandre walked the site at University of West Georgia last week, and is confident that we can fit everything in the schedule into the space
    • Site tokens have been ordered; as they are being shipped from China, she has also come up with a Plan B just in case they don’t arrive in time
    • We still need volunteers:
      • Troll
      • Teachers
      • Help running the A+S competitions (Sunneva volunteered)
    • Lady Alisandre was asked if we will have PayPal reservations for Midwinter. Now that we have a Reeve, we can get this going
  • Artsy Crown (26-29 May 2018)
    • Sir Iazzie is submitting a bid
    • Would be held at the Al Sihah Shrine in Macon
    • Bid is just about ready, just need to figure out site fees
    • In addition to feasts on Saturday (feastcrat – THL Mariana) and Sunday (Sir Lochlann), planning on traveler’s fare Friday night, and breakfast Saturday and Sunday – need volunteers!
    • Inquiry from the populace – what does kingdom law say about the scenario of the fire ants winning Crown List?
  • Red Tower (5-7 October 2018)
    • Will be held a Hard Labor Creek in Rutledge, GA
    • Andreva was going to autocrat, but now that she is Reeve, won’t be able to do so.
      Will find a replacement autocrat.

SCA Business

  • Demo at Anachrocon (16-18 February 2018)
    • Viking theme, but not exclusively Viking
    • Need volunteers to teach classes and participate in demos! Wistric will set up and Anachrocon FB event page
    • Good, small event with excellent opportunities for recruiting
  • The Shire of Sol Haven would like help from us with teaching A+S classes for their shire; their meetings are the fourth Thursdays of the month. If you’re interested, please contact Mistress Bronwyn for more information.
  • If you are planning to go to 40 Year and want to camp indoors, please contact Baroness Rhiannon – she is trying to coordinate a South Downs camp

Non-SCA Business

  • None

Next South Downs business meeting will be held Wednesday, 7 February 2018, at our new site, Little Tree Art Studios.

–Raven

December 2017 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

6 December 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order.

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Submissions
      • Lady Stella’s device registered at Laurel
      • Lady Juliane’s badge rejected and resubmitted to Laurel
      • Mistress Margavati is next
    • Awards – Castle Wars
      • Peryn Rose Whitehorse – King’s Lancer
      • Pietro di Conti – Companion of the Argent Rapier
      • Piers Simmons – Falcon’s Faith
      • Mairghread Wilson – Falcon’s Faith
      • Justina di Silvestri – Phoenix’s Spark
      • Stella di Silvestri – Swan’s Grace
  • Armored and Youth Marshal (Lady Mairghread)
    • Practices are going well, especially Sundays at Liane Levetan Park. Recently,
      turnout has been hit-or-miss because it’s now event season
    • Tuesdays have been hit and miss, Owl’s Nest fighters don’t come out consistently
    • We have two more youth fighters! yay!
    • Definitely getting a strong response with youth fighters
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them, Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, temporarily moved to Blackburn Park due to the lighting situation at Liane Levetan. We’re averaging 2-12 people.
    • We are still waiting for updates from Liane Levetan Park about the lighting situation and work order
    • Thanks to all who’ve helped cover marshaling practices while Ben is working!
    • For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
  • Live Weapons Marshal (Mistress Mara Palmer – THL Mathias reporting)
    • Practices are still going strong! We’ve been averaging 10 shooters at practice
    • We now have both 10- and 20-yard target ranges
    • We have youth archery!
    • Our next practice is Sunday, 17 December – for more info, check out our website
    • Still waiting to hear about practice dates for 2018 –
      our hosts are trying to coordinate their scout calendar. Stay tuned!
  • Chatelaine (Lady Stella di Silvestri – His Excellency reporting)
    • If you haven’t joined the South Downs Facebook group, do so! It’s the best place to keep up with what’s happening in the Barony
    • We’ve had some new people show up to the Barony 🙂
      Be nice and welcome them!
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • Welcome to Mistress Sunneva, our new A+S Officer!
    • There is now a Google Docs spreadsheet posted on the Baronial Facebook group where you can sign up to teach a class in 2018
    • Midwinter A+S is the next event on the Baronial calendar. Sunneva will post a signup sheet to teach at Midwinter on the Baronial Facebook group soon – stay tuned!
  • Reeve (THL Mathias Blackett)
    • We have money! Not sure exactly how much (so soon after Castle Wars), so no more spending until he figures it out
    • We had a small profit from Crown List – everything was budgeted and spent well, but expenses were higher because of the site, and attendance was less than usual for this type of event
    • After Kingdom took their split, and the rest of the profits were split among the three hosting groups, we made ~$166
    • Lady Juliane suggested that perhaps we don’t go outside of Georgia for our event sites
    • We also had a lower turnout than usual for Castle Wars (adults, 479??) but a lot of kids (brought total number up to 529). However, kids aren’t counted for event purposes, per Kingdom law. Usually we’re at 700.
    • Expenses were also higher – even though the SCA doesn’t charge for kids, kids are charged a park fee (which we ultimately cover).
    • For the next two years, Castle Wars will be held at the Al Sihah Shrine Temple in Macon, which will cost us less
    • Spending was also careful and well done. Expenses totaled $7124, and we made a profit of $2808. This is lower than in the past but we still came out ahead.
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Updated:
      • Have continued to update the populace pages
      • Updated several titles
      • Updated Castle Wars map and photos
      • Updated event calendar
      • Setup Midwinter A+S pre-registration page
  • Chronicler (Lady Raven Helmsplitter)
    • The Baronial Newsletter (“The Read Tower”) has been published! Yay! Thanks to all who contributed to the issue, and for everyone’s patience as I got this inaugural issue done
    • (Please note: this part is more detailed than the original officer report 🙂 ) Will begin working on the Winter issue after the holidays. I’m looking for the following content; I want to highlight what we, the populace of the Barony do, and what we find fun about the SCA:
      • Officers’ column: each Baronial officer has a column where they can describe what they do, what’s cool about what you do as that officer, and anything (events, practices, etc) you want to publicize. Roughly 500 words (a page or two?)
      • Guild reps: again, you have a space where you can let the populace know what you do, why you find it cool, and what your Guild has going on. And again, roughly 500 words would be great
      • Articles I’d like to have written, 500-750 words (ish); if you’d like to write an article, please let me know and we’ll chat:
        • Reveling at Castle Wars: one of the things that makes Castle Wars special, the camping and reveling; article and photos
        • Presentation (?) Herald at Crown: what it’s like to process with a combatant at Crown and announce them at the beginning of the tournament?
        • Rapier activity beyond the world of the SCA (SERFO/HEMA) (thanks, Brendan de Hay!)
        • Class handouts, recipes, etc. – please include images (I can scan if necessary), and a writeup introducing the material
        • Artwork and photos – again, I can scan artwork if necessary
    • Thank you all! I hope you enjoyed the issue
  • Seneschal (Master Wistric Oftun)
    • We need to develop an event site database; look for sites for different kinds and sizes of events
    • Updated Con database
    • We need to start looking for a new meeting site – good parking, decent meeting room. Perhaps a pub? Coffeehouse?
  • Their Excellencies
    • Christmas party at Their Excellencies! You all should come! 16 December. Please carpool if you can, as parking may be somewhat limited. Please check out the Baronial FB group or the event site for more details.
      • Dirty Santa ($20 limit)
    • Thanks to everyone for Castle Wars! Everyone helped through the weather, much appreciated
    • Please write more award recommendations – specific person, specific reasons. All awards! Kingdom *and* baronial!

Upcoming Events

  • Midwinter Arts + Sciences (2-4 February 2018)
    • We have a site! University of West Georgia (not Little Tallapoosa, Mathias!)
      • University of West Georgia changed their scheduling – classes don’t get scheduled there until the very end of the semester, so getting the site confirmed was tough. It might be a good idea to find another site
    • The Meridian Order of the Blade will sponsor a fundraiser lunch of a variety of chilis and stews. Will need crockpots.
    • Mistress Sunneva is in charge of classes -if you want to teach, talk to her
    • THL Andreva and Lord Farouk will do the royal luncheon.
    • Lord Piers will head up troll, with help from Lords Lucien and Pietro
    • Juliane is co-autocrat
    • Need merchantcrat
    • Katerina from Owls Nest has offered to do PayPal for pre-reg, but we have some fees that need to be taken care of from Castle Wars and Crown before we can get PayPal cleared
    • Library again? wasn’t utilized much last year, although the idea was cool.
    • There will not be a heraldic consultation at MWA+S unless someone volunteers, but there will be one at 40year
  • Cub Scout Demo (25 January 2018)
    • At the University Heights Methodist Church, at 7:00pm
    • We’ve been invited by special request of the Cubmaster (again!) 🙂 The Cubmaster is a big DragonCon and photography aficionado
    • Each den provides a speaker for one meeting each year, this den has a theme of knights in shining armor, etc., and they’ve loved having us over in past years
  • Artsy Crown (26-29 May 2018)
    • Sir Iazzie is submitting a bid
    • Would be held at the Al Sihah Shrine in Macon
  • Red Tower (5-7 October 2018)
    • Do we have a site?
    • Andreva is putting together a bid

SCA Business

  • Castle Wars Post-Mortem
    • It went really well – everyone helped so much
    • What could have gone better:
      • Made a mistake with rapier marshal, had tournaments instead of melee
      • Parking can be moved to the other side
      • Portapotties can be moved to better places
      • Troll – receipts need to be given to every single person; this is a rule that changes depending on kingdom seneschal
      • Merchants complained about where they were placed
      • Merchants should be closer to artisans row
      • Bigger bottles of hand sanitizers at portapotties that aren’t soap
      • If we have an event at Mackintosh again we need to keep in mind “Lake Mackintosh” from past years (rain) and how that may impact site layout
      • Shrine – keep on top of fire ants
      • Mairghread commented on calibration issues in the fighting, recommends that MiC brief fighters ahead of time on Meridian calibration standards.
      • Make sure your rapier and armored marshals get along
      • we need to figure out how to deal with the castle walls. Ximon suggests a 25ft Uhaul truck to carry all the things.
    • What went well (yay!):
      • The revel space was a great idea, even beyond the weather issues – where can the revel take place at the shrine?
      • Yay Stella for running camp! And keeping everyone caffeinated!
      • Camp kitchen rocked!
      • Ximon mentioned how much he likes Mackintosh
      • Thanks to Wistric for making sure all the things got done; he pointed out that Lucien is the man for everything he took care of
      • heater and pavilion for troll was awesome

    Non-SCA Business

    • Margavati brought a bunch of stuff she’s clearing out from her house

    Next South Downs business meeting will be held Wednesday, 3 January 2017, at the Atlanta Friends Meeting House.

    –Raven

November 2017 Business Meeting Minutes

South Downs Baronial Business Meeting

1 November 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order.

Several new people came to the meeting, so we all introduced ourselves, and shared our office (if applicable) and interests we each have.

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Submissions
      • Anneliese Wolf’s name and device were registered at Laurel.
    • Awards – Red Tower:
      • THL Mathias Blackett – Red Raven
      • Duke John of Ean Airgead, Lord Pietro di Conti, Mistress Mara Palmer – Kestrel’s Talon
      • Lord Brendan de Hay – Falcon’s Faith
      • Lady Emelina le Norreys – Swan’s Grace
      • Mistress Sunneva de Cleia and Master Wistric Oftun – Phoenix’s Spark
      • Beatrice – Sparrow’s Wing
      • Marianna Cristina Tirado de Aragon – Heart of South Downs
      • Lord Lucien d’Artois – South Downs Chivalry Award
  • Armored and Youth Marshal (Lady Mairghread)
    • Practices are going well, especially Sundays at Liane Levetan Park. Recently,
      turnout has been hit-or-miss because it’s now event season
    • Tuesdays have been hit and miss, Owl’s Nest fighters don’t come out consistently
    • No practice this weekend (5 November) because of ConjurationCon and regional practice in Tir Briste, so go there instead!
    • We have one more youth fighter (Eric) yay!
    • Lady Mairghread will be MiC of Friday night activities at Castle Wars. We are hoping to have (again) Knight Bowling and Friday Night Theme Music for fights (but we need another DJ
  • Live Weapons Marshal (Mistress Mara Palmer – THL Mathias reporting)
    • We’ve been averaging 10 shooters at practice
    • We now have both 10- and 20-yard target ranges
    • We have youth archery!
    • Our next practice is this coming Sunday (5 November) – for more info, check out our website
    • Mistress Mara has a link to arrow sources – check with her for more info
    • The populace inquired how many tassels does the baronial populace now have? The answer: a LOT!
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them, Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, temporarily moved to Blackburn Park due to the lighting situation at Liane Levetan. We’re averaging 2-12 people.
    • We did hear back from Liane Levetan Park about the lighting situation – they’ve put in a work order
    • There are lots of rapier activity planned for the fall event season – come out to events and get your stab on!
    • For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
    • No practice this weekend (5 November), due to ConjurationCon and the Tir Briste regional practice – come join us there!
    • Ximon mentioned that we should work in some more demos – if you have any leads on demo opportunities, please let Brendan know
    • Upcoming – SERFO (HEMA fencing tournament in Atlanta)! and Castle Wars!
  • Chatelaine (Lady Stella di Silvestri – His Excellency reporting)
    • If you haven’t joined the South Downs Facebook group, do so! It’s the best place to keep up with what’s happening in the Barony
    • Speaking of demos, ConjurationCon will happen the weekend of 4 November – come on out! We’re coordinating efforts with Bryn Madoc – come on out, it’s a lot of fun! Touch base with Stella or Piers if you are planning to help out, so they can know who to expect.
  • Arts & Sciences (Lady Veronica da Lucca)
    • Lady Alisandre taught October’s class on making fencing shirts – it was an excellent class
    • Volunteers are needed for future activity/class nights! If you are interested, please contact Lady Veronica until the end of the month, or Mistress Sunneva beginning in December, as she will be taking over as the Baronial Arts + Sciences officer (yay!)
    • This month’s class night is scheduled for the night before Thanksgiving – it was suggested that we reschedule until the following Wednesday, in conjunction with the fifth Wednesday potluck
  • Reeve (THL Lady Maire Dhocair Inghean Chiarain)
    • We have money! and checks! (no) thanks to Bank of America. We may be changing banks – Bank of America has been difficult to work with. Researching options now.
    • Reservationist for Castle Wars reports almost 100 pre-registered, very low number at this point
    • Sir Iazzie suggested that in addition to “spamming” the kingdom with advertisements, announce that reservations can be taken at Crown List
  • Webminister (Lord Pietro di Conti)
    • Updated:
      • Artisan’s Row page (Castle Wars)
      • Officer’s Page (Master Ximon as Quartermaster)
      • Awards pages
  • Chronicler (Lady Raven Helmsplitter)
    • The Baronial Newsletter (“The Read Tower”) is in progress – really! Hope to have it released in the next couple of weeks (before Christmas)
  • Seneschal (Master Wistric Oftun)
    • Lady Juliane de Vivonne is the new deputy for site researching
    • We need to look for sites for different types of events, small to Knowne World level events
  • Their Excellencies
    • We will see you all the next few weekends at ConjurationCon, Crown List, and Castle Wars!

Upcoming Events

  • ConjurationCon (3-5 November 2017)
    • Most of the info has already been conveyed – come on out!
  • Fall Crown List (10-12 November 2017)
    • At Little Tallapoosa Park, co-hosting with the shire of Depedale and the Barony of Bryn Madoc
    • Mattias has nothing new to report
    • The newly-(re)formed Moneyers Guild will meet at Crown List; the Moneyers Guild is about making coins
    • Pottycrat is still needed – Mairghread volunteered to do it on Saturday when she’s there (daytripping)
    • Mathias is serving as acting seneschal at Crown list, as Wistric will not be able to make it
    • Barony may need to bring tables and dayshades – need to arrange trip to storage unit to get them; maybe coordinate carrying stuff from Crown List to Castle Wars, as they are on two consecutive weekends
  • Castle Wars (17 – 19 November 2017)
    • Need to determine who can serve as reeve on site, as Mathias won’t be there. Maybe Maire?
    • Needs help to attach tokens to things (strings? ribbon?). It was determined that this can be taken care of at next week’s meeting, since it’s project night 🙂
    • Wednesday before Castle Wars, we will meet to help load the trailer. Ximon has offered to pull a trailer with his truck, as he will be attending the entire weekend.
    • Need to approve funds to rent trailer, approved unanimously (~$200)
    • Lorenzo has a trailer that can be used for overflow if necessary
    • Juliane did her Iazzie impersonation to remind everyone that “THE BARON AND BARONESS SHOULD NOT HAVE TO SET UP AND TEAR DOWN THEIR OWN STUFF. MUFFIN.”
    • Discussed alcohol policy – no open containers, no visibly pouring into cups etc.
    • Castle walls – Iazzie has repaired them and built a gate system for them. They still need to be painted grey this weekend at THL Kynwric’s house. more work to be done after Castle Wars on them (sealing/varnish). Expect to need $400 on repairs, with $ available to make 10 more walls.
  • Midwinter Arts + Sciences (2-4 February 2018)
    • Alisandre still waiting to hear from Sibella to confirm site availability (University of West Georgia)
    • The Meridian Order of the Blade will sponsor a fundraiser lunch of a variety of chilis and stews
  • Cub Scout Demo (25 January 2018)
    • At the University Heights Methodist Church, at 7:00pm
    • We’ve been invited by special request of the Cubmaster (again!) 🙂 The Cubmaster is a big DragonCon and photography aficionado
    • Each den provides a speaker for one meeting each year, this den has a theme of knights in shining armor, etc., and they’ve loved having us over in past years

SCA Business

  • Lady Alisandre will be making candied orange peel this weekend at her home, and has invited anyone who wants to learn to make it to come over and learn/help.
  • Iazzie is working on doing some short Cervantes and Shakespeare plays for future A+S opportunities. Perhaps resurrect the actors’ guild (of sorts)?

Non-SCA Business

  • Nothing new to report

Next South Downs business meeting will be held Wednesday, 6 December 2017, at the Atlanta Friends Meeting House.

–Raven

October Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

4 October 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order.

Officer Reports

  • Armored and Youth Marshal (Lady Mairghread)
    • Practices are going well, especially Sundays at Liane Levetan Park
    • Tuesdays have been hit and miss, Owl’s Nest fighters don’t come out consistently
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. Nothing new. Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, temporarily moved to Blackburn Park due to the lighting situation at Liane Levetan. We did hear back from the folks at Liane Levetan Park – they have put in a work order for the lights, so we’re hoping things will be fixed soon.
    • Brendan thanked everyone who has helped cover marshalling practices when he’s had work conflicts
    • There are lots of rapier activity planned for the fall event season – come out to events and get your stab on!
  • Live Weapons Marshal (Mistress Mara Palmer – THL Mathias reporting)
    • Lady Stella, Master Lorenzo, and THL Mathias got their tassels
    • The October practice has to be moved to Sunday, 15 October (the Sunday of Coronation weekend)
    • Come on out to Red Tower! It will be fun for everyone, even new archers – loaner gear will be available if you’d like to try target archery
      • One of the shoots at Red Tower will be a stuffed animal shoot; Lady Justina suggested that she (or someone) could play teddy bear doctor to repair the shot stuffed animals,
        so the kids won’t be upset at shooting stuffed animals
    • Mara has not gone over budget, and is almost done buying all the things
    • For more information about archery in Meridies, please check out their website
  • Chatelaine (Lady Stella di Silvestri – His Excellency reporting)
    • Lady Stella will be taking on 2 deputies:
      • Demo deputy is Lord Piers
      • Gold key is Lady Justina
    • Donations have been made to the Barony – a range of things that will be useful in general
    • Do you have suggestions for future demos? Stella is setting up a Google Doc that will make it easy to submit your idea and send it on to Piers and Stella
    • Speaking of demos, ConjurationCon will happen the weekend of 4 November – come on out! Touch base with Stella or Piers if you are planning to help out, so they can know who to expect.
  • Arts & Sciences (Lady Veronica da Lucca)
    • A+S quarterly report to kingdom is due soon – Lady Veronica passed around a sheet so everyone could list what they’ve worked on this past quarter
    • This month’s class is a surprise! (ETA: Lady Alisandre taught a class on making fencing shirts
  • Webminister (Lord Pietro di Conti)
    • Nothing to report
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Seneschal (Master Wistric Oftun)
    • Mini-business meeting last week happened – $1,000 was approved for upcoming expenses for Castle Wars,
      including propane tanks, torches, etc.
  • Reeve (THL Lady Maire Dhocair Inghean Chiarain)
    • Distributed several checks, per the previous week’s meeting
    • Maire reminded everyone working on upcoming events that it is preferred to submit your expense receipts as much all together as possible, so that fewer checks are written
  • Herald (Lord Lucien d’Artois)
    • Submissions
      • Five baronial badge submissions have advanced to Society
    • Court Report
      • Tourney of the Foxes:
        • Veronica da Lucca – Order of the Velvet Owl
      • Meridian Grand Tournament (MGT)
        • Master Wistric Oftun received the Stallion’s Blood
  • Their Excellencies
    • Red Tower is coming up! Come out! Have fun!
      Help out!

      • Justina will be teaching a class with Their Excellencies on how to be a courtier – this will be a great class for newcomers!
    • Castle Wars is coming up! If you haven’t written an award recommendation for someone in time for Red Tower and are thinking of doing so, do it now so it can be considered in time for Castle Wars. Their Excellencies love giving out awards!

Upcoming Events

  • Red Tower (30 September – 2 October 2017)
    • Everything is going well – Lady Julianna was nervous, but she met with Her Excellency and they put together lists of things that need to be done
      • We need people for set up (Friday @ 3:00pm), and tear down (Saturday night and Sunday morning); several volunteers offered
      • Still need a volunteer as pottycrat – easier than most events, since there’s a bathhouse and cabins,just the 3 portapotties on the field. Stella volunteered.
      • Need help with site heralding – Don Scott?
      • Mattias will herald the rapier tournament – Wistric wants to find out what’s being planned
      • Do we have popup tents available for the list mistresses?
      • Mattias was had ideas about hall decorations – will try to drape it in curtains to make it look like a Roman hall, then will put the South Downs banners
      • Can we set up a lounge long enough for His Highness Tim to lounge on?
      • Lucien has sign up sheet for troll – Friday 5-Midnight, Sat 7am – 1pm. Weather permitting, troll will be at main pavilion near field instead of main hall – need to put on the Red Tower FB page
      • Mairghread asked if we have enough ropes/stakes/etc to mark off fighting fields. If not, a good option would be flour to mark off the edges of the fields
      • Juliana needs a check to get things taken care of on site; she also needs cash advance check for cash for troll.
      • Question about portapotties – would it be possible to have hand sanitizer supplied in each of them?
  • Fall Crown List (10-12 November 2017)
    • Co-hosting with the shire of Depedale and the Barony of Bryn Madoc
    • Will take place at Little Talapoosa park, with Bryn Madoc and Depedale
    • Mattias doesn’t have much new to report
    • There was a small discussion about non-feast meals
    • Planning will get into high gear after Red Tower
  • Castle Wars (17 – 19 November 2017)
    • There was a problem with site tokens that were ordered – they turned out to be way too small. Piers is sending them back, and will get refund eventually.
    • He has already found an alternative token (with help from Wistric and Iazzie). This is within the existing budget, so no vote needed
  • Midwinter Arts + Sciences (2-4 February 2018)
    • Alisandre still waiting to hear from Sibella to confirm site availability (University of West Georgia)

SCA Business

  • As part of what was recently donated to the Barony, we now have a wrought iron cooking tripod and 2 portable holes, and an iron rose the was donated. Could we use it as a prize at (Midwinter A+S?) cooking competition? We could also use feast gear that was donated for volunteer raffles at upcoming events
  • Ximon thanked Lorenzo and Adela on behalf of the Meridian Order of the Blad for loaning them water coolers, and Veronica for providing a scroll last minute
  • Lorenzo told a story about having a runic scroll translated at MGT

Non-SCA Business

  • Nothing new to report

Next South Downs business meeting will be held Wednesday, 1 November 2017, at the Atlanta Friends Meeting House.

–Raven

September Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

6 September 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Stunt Herald (Master Wistric Oftun) called the meeting to order.

Officer Reports

  • Armored and Youth Marshal (Lady Mairghread)
    • We may have a new armored fighter from Trimaris
    • Practices are continuing Tuesday evenings with Owls Nest at Swift Cantrell Park, Sunday afternoons at Liane Levetan Park in Dunwoody.
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. Sunday afternoons, concurrent with armored. Tuesday evenings around 7pm. We are seeking new practice sites. Levetan Park has disabled the field lighting at our practice site, and it’s getting dark earlier. Short-term, maybe we return to Blackburn for Tuesdays? Please contact Brendan if you have a suggestion.
    • Recent past rapier stuff:
      • Elements of Adela’s Gilded Companie journeyed north, leading the Meridian Rapier Expeditionary Force—Pennsic Theater.
      • Adela’s Gilded Companie fielded three squads at Tourney of the Foxes. One of those squads, led by Master Wistric, won the 5-person melee tourney.
  • Live Weapons Marshal (Mistress Mara Palmer – THL Mathias reporting)
    • Stella got her tassel in court at Foxes
    • Royal rounds held again at practice
    • For more information about archery in Meridies, please check out their website
  • Herald (Lord Lucien d’Artois)
    • Submissions
      • 2 personal badges for Lucien d’Artois advanced to Society level.
      • 1 name submission for Konrad Windhorn advanced to Society level.
      • 5 baronial badges submitted, items pended awaiting petition, which was subsequently provided, items to be added on a second ILOI at Kingdom
    • Court Report
      • Tourney of the Foxes:
        • Veronica da Lucca – Order of the Velvet Owl
  • Chatelaine (Lady Stella di Silvestri – His Excellency reporting)
    • There was a parade at DragonCon – great turnout from several kingdoms
    • Rapier fighters fought in parade
    • One heavy fighter from Calontir took part
    • Had chariot and two pullers (needed 4)
      • Duke John thanked those who helped, and reiterated that we need to have 4 people (at least) to pull
  • Arts & Sciences (Lady Veronica da Lucca)
    • The August A+S class night, “Beyond Running Stitch: Hand Sewing Techniques,” was taught by Mistress Allesandra.
    • This month’s class, on “Dante’s Inferno,” will be taught by Sir Iazzie.
  • Webminister (Lord Pietro di Conti)
    • Event pages have been updated
    • Live Weapons page has been added
    • Added Order of the Velvet Owl to Lady Veronica’s profile
    • Updated site with pictures from DragonCon
  • Their Excellencies
    • South Downs will host the fundraiser lunch at Crossroads;
      volunteers needed! Funds will go towards the Castle Wars discretionary fund
    • Her Excellency thanked everyone who represented her on the field at Foxes
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Seneschal (Master Wistric Oftun)
    • DragonCon was this pas weekend – it rocked!
    • Per Lady Stella – if you are on the DragonCon Facebook group, please let us know what recommendations you may have for improvements for next year’s DragonCon

Upcoming Events

  • Red Tower (30 September – 2 October 2017)
    • We have only 17 registrations so far
    • A pre-registration form and a Google doc for a signup list are in the works
    • Concerns were voiced about signage for the site, since it is relatively new – where should the signs go? Do we have enough signs?
      • Lorenzo has signs/banners from castle wars a couple of years ago that may be useful for the event site.
    • Charmone said that she has a prize that is being donated by dal raven(?) forge; needs to confirm with Tristram
    • Pietro has box of binders and clipboards that can be used for Red Tower
    • Juliana wants to create a laminated cheat sheet for all volunteer roles
    • Will there be a South Downs encampment? There are cabins and tenting available, but no specific baronial campsite.
    • Mariana discussed the menu for feast; menu will be posted both on the Facebook event site and baronial website Red Tower page
    • Need to make sure that there are volunteers to help clean up Sunday so we can all leave at a reasonable time
    • Also need volunteers to serve feast and clean up kitchen after feast
  • Fall Crown List (10-12 November 2017)
    • Co-hosting with the shire of Depedale and the Barony of Bryn Madoc
    • Will take place at Little Tallapoosa Park in Carrollton
    • As soon as we have the schedule approved by the Crown,
      it will be posted
  • Castle Wars (17 – 19 November 2017)
    • Need more volunteers – please see the signup sheet to see what is still needed
      • In particular,
        • Class coordinator (working with Duke Thomas)
        • Revel coordinator
        • Heralds
        • Volunteer raffle coordinator (Lady Alisandre volunteered)
        • Site herald
        • Troll
    • Piers may be facing shoulder surgery soon, may be limited mobility
    • South Downs encampment – Alisandre will set up group for encampment, and will need volunteers to take meal / clean up duty
    • Their Highnesses will camp with House Excelsior; the South Downs encampment site has been established as well; 10 people = camp
    • Landcrat – Maire?
  • Midwinter Arts + Sciences (2-4 February 2018)
    • Alisandre says well know in a couple of weeks before we can confirm site at University of West Georgia
  • Artsy Crown (25-27 May, 2018)
    • Iazzie heard promising things from previous autocrat
    • Approximately 85% done with budget

SCA Business

  • Would love to find a different meeting site – recommendations and ideas are needed! Please check with Their Excellencies if you have any suggestions
  • Iazzie is working on getting castle walls replaced and expanded
  • Ximon had offered a six-pack of beverage of choice for anyone who helped pull the chariot at DragonCon; he made good on his payment at the meeting

Non-SCA Business

  • There will be a viking festival in Roswell the same weekend as Red Tower
  • The Fernbank museum is hosting a gladiator exhibit this month

All the business issues having been addressed, the lords and ladies of the populace adjourned to vote on candidates for the Heart of South Downs and Chivalry awards for business meeting. Once the voting was held, the meeting was closed.

Next South Downs business meeting will be held Wednesday, 4 October 2017, at the Atlanta Friends Meeting House.

–Raven

August Baronial Business Minutes

South Downs Baronial Business Meeting

2 August 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Lord Lucien d’Artois called the meeting to order.

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Submissions
      • Annaliese Wolf – name/device at Laurel (3nd month – post-commentary)
      • Stella di Silvestri – device at Laurel (2nd month of commentary)
      • Juliane de Vivonne – badge at Laurel (1st month in commentary)
      • Porcia Secunda – name at Laurel (1st month in commentary)
      • Lucien d’Artois – badge x2 at Kingdom
      • Konrad Windhorn – name at Kingdom
    • Court Report
      • RUM:
        • Mara Palmer – Broken Bow
        • Stella di Silvestri – Guiding Hand
      • Arabian Nights:
        • Mathias Blackett – Kingdom Bard
  • Armored and Youth Marshal (Lady Mairghread)
    • 6-8 armored fighters at Sunday practices
    • Joint fighters practice with Owls Nest continues to go well
    • We have one new youth fighter (yay!)
    • Mairghread has requested $200 for additional loaner gear
  • Live Weapons Marshal (Mistress Mara Palmer – THL Mathias reporting)
    • July practice hosted ~22 archers
    • Royal round was held at practice
    • Update on acquiring loaner and baronial gear: we’ve only had to buy 3 bows
    • We have two new marshals in training
    • If interested in shooting archery at foxes, please contact Mistress Mara; if you are taking part in other tournaments during the event, please be aware there’s a lot of waiting around between archery rounds
    • For more information about archery in Meridies, please check out their website
  • Chatelaine (Lady Stella di Silvestri – His Excellency reporting)
    • Everyone is encouraged to sign up for DragonCon and take part in the parade!
    • Stella made up some baronial business cards for distribution at demos, etc., which should arrive Monday
    • We’ve had several new people come to events and practices recently
    • Stella is still looking for a deputy chatelaine, in charge of demos – if interested, please contact her
  • Reeve (THL Maire)
    • We have some money! yay!
    • We are spending a lot of money so we have to be careful, especially with the event season and our several events coming up this fall
    • Everything is paid up till the end of the year. With the site location changing for Castle Wars, we need to be extra careful with funds until we know more about how the change will impact the budget
    • Mara mentioned that she’s still running way below budget with archery needs.
  • Arts & Sciences (Lady Veronica da Lucca)
    • The July A+S class night was on making viking aprons, and taught by Lady Juliana
    • This month’s class, on how to event steward, will be presented by Mistress Jadi. She plans to set up the class as a roundtable featuring participants who have extensive experience in event stewarding from both inside and outside the barony, who can provide a variety of viewpoints and experiences on event stewarding. Ximon volunteered. This is would normally be held on the 4th Wednesday, but there are schedule conflicts, so please stay tuned.
    • This month will be our 5th Wednesday in-garb potluck – everyone is welcome!
  • Webminister (Lord Pietro di Conti)
    • Updated the Knight Marshal page
    • We need to add a Live Weapons Marshal page, now that we have a live weapons program
    • New profiles for Aidan MacKay, Konrad, Mairghread, and Piers have been added
    • His Excellency added the new baronial awards page to the website
    • Red Tower event page was updated
    • Castle Wars event page updated – the Castle Wars page includes a downloadable pre-registration form; it was agreed that the Red Tower page should also have a pre-reg form
    • Fighter practice page/schedule has been updated and expanded
  • Seneschal (Master Wistric Oftun)
    • We have a barony (huzzah!)
    • Do we want to sponsor something at Meridian 40 Year? We should discuss and let Countess Thorkatla know.
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Their Excellencies
    • Their Excellencies have received several recommendations for the new baronial awards! The populace is encouraged to write more!
    • They also encourage the populace to write more recommendations for deserving gentles for all sorts of awards for upcoming events! Check the OP if you aren’t sure if someone has a particular award
    • Their Majesties are already putting the list together for Castle Wars
    • Foxes!
      • Her Excellency would love to sponsor several teams for the tournaments at Foxes – rapier, armored, and archery (team names: Adela’s Special Snowflakes? unless there’s only one team in a particular tournament, then they’ll become The Snowflakes?).
      • Her Excellency will be working on new tokens this weekend – everyone is invited to help (silk banner painting practice!)
      • There should be several rapier and armored teams – yay!

Upcoming Events

  • Red Tower (30 September – 2 October 2017)
    • Lady Emmelina created a lovely flyer for the event – look for it in the upcoming kingdom newsletter
    • A pre-registration form and a Google doc for a signup list are in the works
    • Site visit planned for tomorrow (3 August)
    • Volunteers needed:
      • Herald(s)
      • Head troll
      • Pottycrat
      • Royal liaison
      • 2 list mistresses
        • (updates)Rapier covered per wistric
        • Serafina will do armored list
      • Hall steward (Mathias volunteers)
      • Children’s activities?
      • Travelers’ fare
      • Cleanup Royal site Sunday
    • Owl’s Nest is taking care fundraiser lunch; we will do fundraiser lunch @ Crossroads
    • Feast – THL Mariana is working on recipes, menu will be pinned down this weekend
  • Castle Wars (17 – 19 November 2017)
    • Flyer should be ready this weekend for submission to PopChiv
    • Most staff taking care of, just needs landcrat and heralds
    • Site map has been sent to Their Majesties so we can determine where they want their camp to be
    • Need donations for volunteer raffle
    • Lucien needs volunteers for troll
    • Maire said we need heaters and lights for troll
  • Fall Crown List (10-12 November 2017)
    • Co-hosting with the shire of Depedale and the Barony of Bryn Madoc
    • Will take place at Little Tallapoosa Park in Carrollton
    • Portapotties reserved
    • Event flyer about to go out
    • Everything is going smoothly
    • We (South Downs) will be the ones handling insurance
      • Maire mentioned that insurance for a group is taken care of for the first event of the year that group does

SCA Business

  • Mathias said there had been mention of 5th Wednesday in-garb potluck including some SCA dancing or bardic performances. He would be interested in getting some people together to do some commedia?
  • Ximon needs to talk with the reeve to get the check to cover the loaner rapier armor we bought from Tina (and the youth combat helm)
  • Sir Iazzie: The castle walls need repair/replacement (“rapier uses the walls, armored abuses the walls”).
    • Wants to talk to Sebastionnos about repairing/building a new wall and see how much it would cost.
    • We also need a gate of our own; with a second gate and repaired walls, we could do 2 castles for fighting scenarios.
    • Repairs very important, but we really do need *additional* wall pieces.
    • Hopefully we can store the walls and gates at the Shrine – currently they’re at His Highness’.
    • Can we get together with Tir Briste to help out with walls?
    • Fundraising idea – donate X$ to wall, maybe get your device on a wall? 🙂
  • His Excellency is going to test out new rope and stake wall for meridies royal encampment at pennsic
  • Lucien reminded everyone about the 2nd mini business meeting, possibly starting in August to help keep track of upcoming events (thru Midwinter A+S), to take place 3rd Wednesday of each month
  • After tonight’s meeting, we will meet for Baronial Chivarly / Heart of South Downs awards

Non-SCA Business

  • Lady Juliana suggests parking ideas for DragonCon. Parking Panda allows you to buy reserved parking spaces for much cheaper than public parking.
  • Other parking ideas;
    • Parking at the Cathedral for $20/day
    • Buy a monthly pass at the International Center parking garage for $120; pass is good for a full month, so if you need to park downtown at other times during September, it can be a good deal.

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 6 September 2017, at the Atlanta Friends Meeting House.

–Raven

July Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

5 July 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Lord Lucien d’Artois called the meeting to order. THL Mathias is tonight’s stunt seneschal.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Live Weapons Marshal (Mistress Mara Palmer)
    • Approximately 10 people showed up at the first practice
    • Lots of gear is arriving at Mara’s house, ready to sort/prep. She reports that we are still way under budget, so she’ll continue to order things 🙂
    • Next archery practice will be co-hosted with Owls Nest on 23 July (the same weekend as Arabian Nights)
    • Ximon is working on prizes for first archery tourney – breakdown banner pole, banner, etc.
  • Herald (Lord Lucien d’Artois)
    • Submissions
      • Annaliese Wolf – name/device at Laurel (2nd month of commentary)
      • Stella di Silvestri – device at Laurel (1st month of commentary)
      • Juliane de Vivonne – badge at Kingdom (in commentary)
      • Porcia Secunda – name at Kingdom (in commentary)
      • Lucien d’Artois – badge x2 submitted to kingdom
      • Conrad Windhorn – name submitted to kingdom
    • Court Report
      • None
  • Arts & Sciences (Lady Veronica da Lucca)
    • The June A+S class was on Commedia del Arte, and taught by THL Mathias
    • This month’s class night will be on viking aprons, and taught by Beteena
    • The August class will be Mistress Jadi’s autocratting roundtable, featuring experienced event stewards / autocrats from both within and without our Barony. She expects the speakers will provide a range of viewpoints and experiences about stewarding events. Master Ximon volunteered to take part. However, it still needs to be scheduled, as she will be out of town for the usual class night in August. We may switch August class night with another meeting night (perhaps project night) to accommodate. Stay tuned!
  • Youth Armored Marshal (Lady Mairghread Wilson)
    • We have a new youth fighter (huzzah!)
    • The youth practice scheduled for this Sunday will move to Bryn Madoc, to join the regional event honoring (and surprising!) Duke Orlando as he marks his 40th anniversary of his knighthood.
  • Armored Marshal (Lord Robert Throckmorton)
    • (Lady Mairghread reporting) Mairgread will step up as marshal and Robert steps down to deputy, due to work issues. Asked for approval – stunt seneschal says “uh, yeah, dude.”
    • Tuesday heavy practice – considering combining South Downs armored practice with Owls Nest to boost numbers for each side? Good to support our neighbors 🙂
    • With Lord Robert stepping down, the question arose if Mairghread will MiC Red Tower? She’ll consult with Robert and other interested parties and get things sorted out
    • Mairghread will need to get the loaner gear from Robert, especially for Sunday’s practice. Still need loaner gear – His Excellency points out that we do have funds for gear 🙂
  • Rapier Marshal (Lord Brendan de Hay)
    • Thanked everyone who’s been able to step up and cover marshaling responsibilities at practices when he’s been unable to attend
    • We are also looking at combining rapier practices with our brethren in Owls Nest – scheduling around traffic on Tuesday evenings is rather difficult, but we are looking at options
    • Brendan announced that Lord Piers will step up as deputy rapier marshal. The nomination went to the populace for approval; Lucien objected (then everyone started laughing). Deputy rapier marshal approved.
  • Their Excellencies
    • Encourage everyone to attend the fighter practice this Sunday in Bryn Madoc
    • Also encourage everyone to attend Tourney of the Foxes, hosted by the Shire of Vulpine Reach (25-27 August, at Harrison Bay State Park in Chattanooga). Event info here: Tourney of the Foxes.
      • Her Excellency is interested in sponsoring teams on the armored, rapier, and live weapons/archery fields, and is already for her representatives on the field. She will provide tokens, so come out and fight for the honor of your Barony!
    • Baronial Awards
      • At the last business meeting, discussions began about new awards.
      • Lucien said that at KWHSS, discussion of order names suggests that our names may not pass, since they do not follow standard structure
        • Flannait had an article about medieval order names that she presented at a class
        • Two things usually are included: every order name needs to have a designator and a substantive element that matches the way orders were named in period
        • Order of *heraldic charge” or *heraldic color” or order of two heraldic charges, etc. or abstract quality or virtue
        • We need to back to the drawing board on names, but the badges should be fine – have already been conflict checked (to date)
        • Duke John wanted to know why we’re getting pushback on the order names – no one cared for ages about what names were made up, so why suddenly now?
        • It was suggested that we should register the badges for now; names can be done at a later time (if at all), since these are non-armigerous so it’s not as important to register the names
  • Chatelaine (Lady Stella di Silvestri)
    • Lady Stella is in Korea, so did not get to submit a report? His Excellency stepped in to improv:
      • Korea is awesome!
      • She is still looking for 2 deputies
      • Lorenzo helped recruit new people at Mistress Allesandra’s 4th of july shindig. Recruit new people! please 🙂
  • Webminister (Lord Pietro di Conti)
    • Placeholder page now exists for Fall Crown List (we are co-hosting with Depedale and Bryn Madoc)
  • Reeve (THL Maire)
    • Not present at meeting, but Their Excellencies confirmed that we still have money! huzzah!

Upcoming Events

  • Fall Crown List (10-12 November 2017)
    • Co-hosting with the shire of Depedale and the Barony of Bryn Madoc
    • Will take place at Little Tallapoosa Park in Carrollton
    • Kynric is co-autocrat
    • Illy Brownlee is feastcrat
    • Lady Alisandre is merchantcrat
  • Fighters’ Collegium (1-3 September 2017)
    • Yes, it’s happening! There had been questions about whether the new Kingdom Law regarding scheduling Fighters’ Collegium with RUM starts in 2017 or 2018, but it remains an independent event for 2017.
    • Being held at Dalwhinnie Fields near Selma, AL (site of this year’s Black Axe).
  • Red Tower (30 September – 2 October 2017)
    • Nothing to report
    • Everything going smoothly, visited the site and met with the portapotty people and the park staff.
  • Castle Wars (17 – 19 November 2017)
    • Flyer in progress, should be ready in a week or two
    • Still need volunteers – please contact Lord Piers or Sir Iazzie
    • Equestrian people have found their own water buffalo, so we now have an extra $500 in the budget
    • Is there a site token plan?

Event Bids

  • Fall Crown (10-12 November 2017)
    • Bid has been submitted, waiting to hear from Crown.
  • Midwinter Arts + Sciences 2018 (2-4 February 2018)
    • Lady Alisandre is working on a bid

Other SCA Business

  • DragonCon
    • We are all set for the parade (40 wrist bands) if you know anyone coming from other kingdoms, let us know so we can make arrangements
    • Master Ximon has news about the chariot. He posted on fb group the other day about chariot situation, offering to help compensate anyone who wants to pull the chariot (6 pack of your choice). If you’re planning on attending DragonCon, marching in the Parade, are strong, and thirsty, talk to Ximon or Stella
    • John wants to get in touch with Crafty Celt – he had mentioned that he was interested in riding in the chariot, but we’d then need 4 at a time to pull it
    • Last year, we had a situation with the chariot b/c people were using it to store things during the parade and then left those things behind. Please don’t bring anything to the parade you can’t/wont carry during the parade.
    • Rhi mentioned that the Netherworld people have their own plan at the end of the parade to make it easier to deal with all the stuff. It was suggested that there is already a plan – just need to minimize extra stuff and meet with chariot to help put stuff away. As long as we do that, we should be fine.
  • South Downs Supper Club
    • We want to bring it back! What is the South Downs Supper Club? A volunteer hosts the dinner, a group of people cook period recipes (usually with a common theme), other people donate $, everyone eats 🙂
    • For more information, check out the South Downs Supper club group on Facebook
  • Tina has a piece of female rapier armor that is now looking for a good home. She’s offering to sell it to the Barony for $50 to use it as loaner gear. Vote request to approve funds. Stunt seneschal says “yeah, sure dude.” Motion passes.
  • Ximon asked if anyone would be interested in his teaching a class on how to build a breakdown banner pole? Everyone said YAAAASSSS
  • Lucien needs a check for $50 to register badges. Vote seconded and approved
  • Mathias said there had been mention of including bardic performances or SCA dancing during our Fifth Wednesday potluck. He is interested in getting some people together to do some commedia at a future Fifth Wednesday. If interested, please contact him.
  • Lucien reminded everyone about the 2nd mini business meeting, possibly to start in August to help keep track of upcoming events (thru Midwinter A+S in February)

Non-SCA Business

  • THL Andreva brought cake in honor of her birthday (chocolate and stout cake – it was delicious!)

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 2 August 2017, at the Atlanta Friends Meeting House.

–Raven

June Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

7 June 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lord Brendan de Hay (mka Benjamin Hay), South Downs Stunt Chronicler.

Lord Lucien d’Artois called the meeting to order. Master Wistric chaired the meeting and offered fresh baked banana bread in honor of his and Mistress Sunneva’s wedding anniversary (huzzah!).

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Submissions
      • Anneliese Wolf had name and device submission pass kingdom and forwarded to Laurel
      • Stella di Silvestri resubmitted device to kingdom via heraldic consultation table at Crown List
      • Two badges and one name submitted for next month
    • This year’s Knowne Worlde Heraldic and Scribal Symposium will be coming to fair Meridies! The shire of Nant-y-Derwyddon has the honor of hosting it, and will be held in Knoxville the weekend of 23-25 June, 2017. For more information, please visit the symposium website
    • Wistric, encouraging the populace to register devices in time for Meridian 40 Year (because banners with devices make for a spiffier event!), asked the populace who still needs to register devices, etc. to get a sense of who may need assistance in doing so.
    • Wistric also asked Lucien how many devices one can register (alternate heraldry) – Lucien replied that one can register as many as six names, devices, etc.
  • Rapier Marshal (Lord Brendan de Hay)
    • Everyone continues to be happy with the Liane Levetan / Brook Run Park practice site in Dunwoody
    • Rapier practices continue to be held Tuesday evenings and Sunday afternoons (Sundays with our armored brethren), weather- and conflicting-event-permitting
  • Youth Armored Marshal (Lady Mairghread Wilson)
    • There will be a regional youth practice on 7/9/17 (Jon Montgomery in charge), location TBD
  • Armored Marshal (Lord Robert Throckmorton)
    • Meridian Fight Club will take place Sunday, 30 July, location TBD. His Grace Sir Bart will be in charge.
    • Mistress Mara was elected Baronial Archery Marshal by general acclaim
  • Chatelaine (Lady Stella di Silvestri)
    • Stella is looking for a deputy Chatelaine (still has 8 months left in term)
    • Regarding the Chatelaine office, Stella wants to split office into newcomers and demo coordinator
    • Speaking of demos, we will host a demo (again) this Sunday, 11 June, after fighter practice, at ATL Streets Alive. This Streets Alive will be on Marietta Street, on the Westsite. Want to volunteer? Fighters, artisans, dancers, etc welcome and needed! See Mistress Margavati or His Excellency Master Lorenzo for more information, or check out the FB event posted on Atlanta SCA Fighting
    • We have a giant box of postcards available for distribution at demos
  • Webminister (Lord Pietro di Conti)
    • Placeholder pages now exist for Red Tower and Castle Wars event sites
    • Email issues are being worked on — spamblocker is really aggressive
    • Link set up to Lorenzo’s Artisan website
    • Please submit updates for personal profiles section on our website
  • Arts & Sciences (Lady Veronica da Lucca)
    • The May A+S class on gnocchi making taught by THL Mariana had a great turnout – and the gnocchi were delicious!
    • This month’s class night will be on Commedia del Arte, taught by THL Mathias
    • July’s class night may feature an autocratting roundtable, possibly hosted by Mistress Jadi
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report, but thanks to Lord Brendan for serving as stunt Chronicler!
  • Reeve (THL Maire)
    • Not present at meeting, but Their Excellencies confirmed that we have money! huzzah!
  • Their Excellencies
    • Knowne Worlde Heraldic and Scribal Symposium is coming!
      • 23-25 June 2017, in Knoxville, TN; hosted by Nant-y-Derwyddon. For more information, go to their: website
      • Come on out and support Meridies!
    • The weekend before the Knowne Worlde Heraldic and Scribal Symposium in Knoxville, the Knowne Worlde Dance Symposium will be held in Baltimore, MD (the lands of Fair Atlantia), 15-18 June, 2017. Interested? check out the website for more information.
    • Their Excellencies encouraged everyone to attend RUM (Royal University of Meridies), which will be hosted by the Shire of Crimson River in Clarksville, TN on 15 July
    • Tournament of Foxes (25-27 August) – Her Excellency is already beginning to recruit for Foxes teams! She has tokens, and she wants to show her support for ALL the teams – armored, rapier, and live weapons/archery! Event info here: Tourney of the Foxes
    • His Excellency is interested in revamping Baronial award structure.
      • Proposed new structure/orders
      • Entry to order once, as opposed to awards which can be given over an over. (sheet attached, received with general acclaim and mirthful commentary)
      • Discussion on merits of orders vs. awards.
      • Possibly adding a “Baron/Baroness’ Pleasure award for multiple recognitions
      • Lorenzo will post this for discussion outside the meeting (FB and website). Would like to have comments set up for vote by next month’s business meeting? Think about who you want to recommend…
    • Her Excellency reminded everyone to make Kingdom-level recommendations, and that she and Lorenzo would love to hand out awards at Red Tower
    • Some discussion of how award recommendations work, particularly for polling orders
    • If you’re having issues with OP spellings and accuracy, contact Mathias or Lucien
  • Seneschal (Master Wistric)
    • Margavati mentioned an old office, that of site deputy (within the senschal office), that focuses on researching and databasing potential event sites). Would anyone be interested in volunteering for this office? Contact Peryn and/or Lorenzo for help, as they had both done some work previously collecting information on potential sites.
    • Wistric and Maire discussed developing more event infrastructure. Recommend potential investments…
      • Kitchen stuff
      • Golf cart? (or include in event budgets?)
      • Pop ups?

Upcoming Events

  • Red Tower (6-8 October 2017)
    • Bathrooms too far away at Booker T, so we will be looking to add portapotties to the site.
      • We expect to make it work in current budget.
      • Checking with park staff for approval.
    • Need volunteers – if interested, please get in touch with Beteena.
  • Castle Wars (16-19 November 2017)
    • New site is confirmed – the event will be held at McIntosh Reserve in Whitesburg. This will require new budgets (with and without extra water for horses, since we can have equestrian activities. Adding extra water for horses, adds $2 for day trip, $1 for weekend.
    • Because the new site doesn’t have a kitchen or other feast capabilities, there will not be a feast offered this year.
    • Castle Wars Theme: William Wallace
    • Expecting MOB invitational tourney to add some people

Event Bids

  • Fall Crown (10-12 November 2017)
    • Bid has been submitted, waiting to hear from Crown.
  • Midwinter Arts + Sciences 2018 (2-4 February 2018)
    • Bid is in. No confirmation on hall until late September (College won’t confirm scheduling)
    • Looking for crazy cooking type volunteer to coordinate—could we manage a day board of Moroccan food (specific university in Morocco)? Day board included in admission fee.

Other SCA Business

  • DragonCon
    • Nothing to report
  • Archery!
    • Looking for a site for regular practice. Probable joint practice with Owls’ Nest at Viking Alchemist property (alternates include Portia & John’s in NE Atlanta or Mairghread & Piers in Cobb Co.)
    • 8 June for first practice? First one starts at noon, then future practices will begin at 10:00am.
    • Sundays, probably 1 per month.
    • Budget proposal for archery/thrown weapons stuff—attached. Note that all numbers in budget are high estimates, actual cost will probably be less.
      • Will probably store equipment at Their Excellencies’ house
      • We anticipate having this ready in time for Red Tower
      • Recommended that we purchase 3-target system
      • We can use any budget overhead for loaner gear (Mara is pricing gear)
      • Ximon wants to donate a prize—break-down banner pole for first competitive shoot, Mara recommends waiting until July practice
      • Discussion on website/fb to encourage donations
      • Financial committee passes proposal (except for exchequer, not here tonight)
      • Barony passes proposal
      • Please note: Budget and information documentation will be made linkable once I have the PDFs –Chronicler
  • Lucien suggests that with all the events in the works over the next couple of months, we should have additional mini business meetings during other Baronial meeting nights (possibly project nights?) to facilitate updating the populace on event planning
  • THL Andreva and Mistress Jadi will be starting project nights again, on the 2nd & 4th Thursdays of each month at their home. Please contact them for address/directions.

Non-SCA Business

  • 24 June 24: the Festival Singers of ATL will be presenting a Fundraiser cabaret, $20 tickets, “Ease on Down the Road;” Andreva & Katie will be singing duets.
  • 18 June – Margavati mentioned that a Makers Market will take place at Stove Works on Krog Street

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 5 July 2017, at the Atlanta Friends Meeting House.

–Raven

May Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

3 May 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Lord Lucien d’Artois called the meeting to order. Master Wistric, our new Seneschal (huzzah!), chaired the meeting.

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Talmere’s Lusty Month of May will be hosting this year’s Meridian Heraldic and Scribal Symposium, so come on out! (13 May, Pickett’s Mill Battlefield Family Group Shelter
    • This year’s Knowne Worlde Heraldic and Scribal Symposium will be coming to fair Meridies! The shire of Nant-y-Derwyddon has the honor of hosting it, and will be held in Knoxville the weekend of 23-2 June, 2017. For more information, please visit the symposium website
  • Chronicler (Lady Raven Helmsplitter)
    • Still working on getting the newsletter up and running – hoping to publish soon! Please contact Raven if you’re interested in submitting content.
  • Armored Marshal (Lord Robert Throckmorton)
    • Seneschal Master Wistric reporting on behalf of Lord Robert
    • Reminder to all of new location (Liane Levetan / Brook Run Park, 4770 N Peachtree Rd, Dunwoody, GA 30338)
    • Still looking for loaner gear donations!/li>
  • Rapier Marshal (Lord Brendan de Hay)
    • New practice location! Liane Levetan / Brook Run Park in Dunwoody. Everyone is really happy with it (not the least because of the ice cream truck at the park on Sundays)
    • Reminder that Dreamstone (5-7 May) is being held at Indian Springs Park in Flovilla, not the usual spot (Camp Daniel Morgan, where Rob Zombie is filming a movie this weekend)
  • Chatelaine (Lady Stella di Silvestri)
    • We’ve had a few new people show up at meetings and events – they have been excited and have felt welcome – keep it up!
  • Webminister (Lord Pietro di Conti)
    • Now that Wistric has become our Seneschal, Lord Pietro has taken over as Baronial Webminister (huzzah!)
    • We still have a website! huzzah!
    • Working on an artisan database; info, handouts, etc. you’d like to contribute, please give to Pietro
  • Arts & Sciences (Lady Veronica da Lucca)
    • Lady Veronica taught a painting and shading class last month for the Barony
    • Working on a class to teach at an event? Give it a run through by teaching it at the monthly baronial A+S class! A+S mistress is always looking for volunteers to teach classes. This month. THL Marianna has offered to teach a cooking class at her house (Italian! gnocchi!); Mattias has offered to teach a commedia class.
  • Reeve (THL Maire)
    • Not present at meeting, but Their Excellencies confirmed that we have money! huzzah!
  • Their Excellencies
    • Knowne Worlde Heraldic and Scribal Symposium is coming!
      • 23-25 June 2017, in Knoxville, TN; hosted by Nant-y-Derwyddon. For more information, go to their: website
      • Come on out and support Meridies!
    • Dreamstone is coming! This weekend (5-7 May), at Indian Springs Park. Pirates! Adventure! Ports of call (well, maybe)! Come join the People’s Barony of Bryn Madoc at Dreamstone XXXVIII! For further information, visit the event page on Facebook or here
    • Lusty Month of May is coming as well! Hosted by the Shire of Talmere on Saturday, 13 May, at Pickett’s Mill Battlefield Family Group Shelter. For more information, please visit the event site
    • The weekend before the Knowne Worlde Heraldic and Scribal Symposium in Knoxville, the Knowne Worlde Dance Symposium will be held in Baltimore, MD (the lands of Fair Atlantia), 15-18 June, 2017. Interested? check out the website for more information.
    • Fundraiser lunches! We have negotiated an agreement with the Shire of Owls Nest – Owls Nest will host the fundraiser lunch at Red Tower, and we will host the fundraiser lunch at Crossroads. If you are interested in helping out with the fundraiser lunch at Crossroads, please contact Their Excellencies.
      • Stella asked what the average attendance at Crossroads is. Sir Iazzie replied that the event is usually fairly small, but with the new, more central event site, turnout may be stronger.

Upcoming Events

  • Red Tower (6-8 October 2017)
    • Fundraiser lunch – already discussed
    • Event will be held at Booker T. Washington Park in Chattanooga
    • If anyone wants to volunteer on staff, please contact Beteena; Mara will be marshaling armored fighting
    • Beteena wants to go on a walkthrough to make sure there’s adequate land for camping before we pay the extra to allow camping
    • Wistric is going to make arrangements for insurance
  • Castle Wars (16-19 November 2017)
    • Site needs to be changed b/c site is not available. Possible alternatives – McIntosh? Piers reviewed how pricing/profits might change
    • A Dates can’t really change because of new kingdom laws
    • Master Ximon mentioned pricing issues with McIntosh he ran into when he autocratted Castle Wars there – costs need to be clarified, because his numbers were different than what Piers had been told
    • If we go with McIntosh, there will be no feast because there is no kitchen on site
    • Iazzie asked if anyone’s looked into Gwinnett County Fairgrounds? Could be worthwhile – no idea of availability/pricing
    • We should reserve the Shriner site now for future event years so we don’t run into this problem again, especially since we have a contract? agreement? with the site. Wistric will look into it.
    • A+S theme is Disney! Not too early to start planning your A+S project!

Event Bids

  • Fall Crown (10-12 November 2017)
    • THL Mathias is working with Depedale and Bryn Madoc on a joint bid, likely at Little Tallapoosa Park
    • Budget should be ready Monday
  • Artsy Crown 2018 (25-27 May 2018)
    • Iazzie will submit a bid with him as autocrat, and Lady Toki Ima as co-autocrat
      • Marianna will do Saturday night feast
      • Lochlann will do Sunday feast (bbq)
      • Duchess Sabine will do a breakfast
      • Matilda will do another breakfast
      • Adela/Mara offered to distribute danishes
  • Midwinter Arts + Sciences (2-4 February 2018)
    • Lady Alisandre is working on a bid

Other Events

  • DragonCon
    • Stella signed us up for parade – 40 wristbands
    • Ximon will start working on it, and has started putting the word out
    • Per last month’s meeting – we won’t do a table at DragonCon; too much effort
  • Atlanta Maker Faire (22 October 2017)
    • Is there interest? Sunneva is willing to volunteer
    • Event conflicts with Silver Hammer
    • New site this year – Georgia Freight Depot
    • Website for Atlanta Maker Faire
  • The Modern Maker weekend seminar (2-4, 9-11 June 2017)
    • Matthew Gnagy will be teaching two consecutive weekends on pattern making and a doublet workshop
    • For more information, please visit his http://themodernmaker.net/new-events/ (and drool at the project files!)

Non-SCA Business

  • Sunneva brought a soap making kit and some fabric – free to a good home!
  • Museum Replicas sale is coming up – 20 May! Sale starts at 8am, but there will be a line, so get there early!
    • “under duct tape, nobody knows it’s oak”
  • QOTD: Happy SCA birthday! Anno LII – How do you say that in Latin? LEEEEEEE!

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 7 June 2017, at the Atlanta Friends Meeting House.

–Raven