Category Archives: Meeting Minutes

December 2019 Baronial Business Meeting

South Downs Baronial Business Meeting

4 December 2019, 7:30pm

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Officers Reports

  • Herald (THL Lucien d’Artois)
    • Submissions
      • Lord Nikon Dawidowicz – change of device
      • Lady Una Hrolfsdottir – new name
      • Lady Isabella Parr – name and device registered at Laurel
    • Awards
      • Castle Wars
        • THL Bram Halfdannarson – Legion of the Bear
  • Knight Marshal (Lady Mairghread Wilson)
    • Castle Wars was awesome!
    • Practices are going well – Sunday practice continues at the incipient Viking Alchemist Meadery site (3080 Jonquil Dr., Smyrna, GA 30080) starting 13 October 2019. Everyone is very happy with the site!
  • Rapier Marshal (Captain Brendan de Hay, Lady Raven reporting)
    • Real Life™ is really getting in the way of my SCA time” (why he’s not here tonight)
    • Martial activities at Castle Wars seem to have been a success. Duke Bryce’s joint Heavy and Rapier scenarios worked pretty well. There was lots of fighting, and even some time for pickups. Other than some minor complaints about some of the scenarios running shorter than expected, it felt good.
    • Practices at the Meadery are awesome. Huge thanks to those making this happen.
    • Levetan Park may be getting too dark for Tuesday evening practices. So far, so good, but suggestions for alternate locations are welcome.
    • Thanks, as always, to our collection of rapier marshals who make it possible for practice to happen without me. Efforts to get a couple more people warranted are under way.
  • Chatelaine (THL Justina di Silvestri)
    • We had a lot of new people at Castle Wars – we were glad to be able to loan Gold Key garb to so many new people! YAY! and they had fun! yay!
    • We do have a lot of good Gold Key, so we’re not concerned about the timing for having loaned garb returned (but all the garb will be returned no worries!)
    • Demo Deputy (Lady Bú Feiyan)
      • We had a great turnout and reception at ConjurationCON
      • No new demos for us on the schedule, but we’ve been asked to participate in a homeschoolers demo which is in the works for this Friday (6 December) in Marietta – see Bú for more info
  • Arts & Sciences (THL Alisandre de la Chapelle, Lady Raven reporting)
    • We have A&S in the Barony, and it is good! Yay!
    • Thank you for everyone that taught at CW. Midwinter A&S class signup form will be posted once the event Facebook page goes up – think about teaching at Midwinter please!
    • No class in Dec due to the holidays.
    • Speaking of A&S classes in the new year… are you interested in teaching a Baronial Arts & Sciences class in 2020? Submit your class idea on this form, or contact Alisandre directly.
    • Mark has dibs on the January A&S class, but the rest of the year is up for grabs.
  • Reeve (THL Andreva Rigaldi)
    • We have money! yay!
    • THL Juliane added that she has the invoice from Camp Benjamin Hawkins, and will pass it along to Andreva.
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff! Yay!
    • He wants to discuss several issues with the Baronial storage unit, but it will wait until later in the meeting.
  • Webminister (Captain Pietro di Conti)
    • We have a website! yay!
    • Many, many Castle Wars web page updates
    • Submitted quarterly report to the Kingdom Webminister
    • Lady Zhelana agreed to serve as point person on creating the Midwinter A&S event page. An initial page has been created as a placeholder, which will be updated as content becomes available.
    • Updated profile pages:
      • Lady Agnes Halydaye – apprentice to Master Lorenzo
      • Lady Anneliese Wulf – apprentice to Her Excellency South Downs, Mistress Sunneva di Cleia
    • Updated awards for:
      • THL Peryn Rose Whitehorse – King’s Lancer
      • THL Bram Halfdannarson – Order of the Bear
      • THL Emelina le Norreys – Falcon’s Faith
      • Lady Bú Feiyan – Falcon’s Faith
      • Lady Anneliese Wulf – Swan’s Grace
  • Keeper of the Baronial Memes (Social Media Minister) (THL Emelina le Nourreys)
    • We have social media! Yay!
    • Yay! We have more followers on Instagram!
  • Minister of Children (Lady Melusine of South Downs, THL Mark de Wytteney reporting)
    • We had 33 kids at Castle Wars! Yay! (only 11 were The Scriveners’ :-))
    • The Ministry of Children has been working on having activities for all age ranges
    • The Peasant archery battle at Castle Wars was a huge hit with the kids; the adults, not quite as much lol
      • During the Peasant archery battle, Mark got to see HRH’s son Theo nail Sir Caius right in the face with an “arrow” (tennis ball), and then immediately also nail HRH in the face!
  • Chronicler (Lady Raven Helmsplitter, Captain Brendan de Hay reporting)
    • Looking for a deputy to whom she can eventually hand over the office’s responsibilities.
  • Their Excellencies, Master Wistric and Mistress Sunneva
    • Her Excellency regrets her absence, but His Tininess had to come home from daycare early.
    • Thank you to everyone who worked on Castle Wars, especially those on entourage and who volunteered with feast. Feast (and the feast hall decorations) turned out fantastic and was recognized across the Knowne World, as some of our social media photos were shared by the Society Facebook group.
    • We will host our Baronial holiday party on 14 December – stay tuned for a post on our Baronial Facebook group for organizing the potluck dinner. There will also be a Dirty Santa gift exchange for all who wish to participate.
    • Their Excellencies encouraged everyone to send in award recommendations – a lot of people worked really hard at Castle Wars, and writing award recommendations is a great way to recognize their work. Hit them up or fill out the award form on the seneschal page. They keep all the recommendations they receive.
    • Nikon pointed out that before you write a recommendation for someone, look them up on the Order of Precedence or better yet, our populace page
    • The populace was reminded that since New Year’s Day will be on the first Wednesday, the January business meeting will take place on the 2nd Wednesday (8 January)

Castle Wars Post-Mortem

  • We had an event! Yay!
  • WE had to file an accident report – Drogo cut his hand in the kitchen slicing potatoes
  • We had very few complaints – there were several suggestions for more parking and directional signs
  • The kitchen staff reported that there were some incidents of rudeness towards them. No details at the current time.
  • There was one incident of harassment at Castle Wars that is being investigated at the Society level. It was reported immediately to the autocrat and seneschal to get the timestamp on the event. Mark has been named the lady’s advocate as the situation plays itself out.
  • One vehicle was lost at the event – the car was inadvertently driven over a tree stump and lost its transmission.
  • All receipts have been received – several people/departments did not use their budget, so expenses were less than expected.
  • Lord Jürgen asked for clarification about who gets the till from Troll at the end of the night. He could not find any official info about handling funds from troll – this is important to clarify for anyone who works Troll at events. Updates will be provided at the next business meeting.
  • Anyone who is looking for a reimbursement check should see Lord Farouk.
  • Juliane mentioned that at both last year’s Castle Wars and again at this year’s Castle Wars, we revamped the way we market events and both years, had a great response. How can we revisit how to market next year’s Castle Wars?
  • Baroness Angharat asked who is South Downs’ meme/social media person? She would like to hire them for Blood and Roses in April.
  • Nikon mentioned how much he loved his teacher gift.
  • Master Ximon said that he had great support as the parking person; he spent the event driving the loop around the site as shuttle driver. We really need to have a shuttle driver at events at Benjamin Hawkins, since the site is so spread out and parking is mostly in specific areas.
  • Would it be possible to get a golf cart rental in the budget for next year?
  • Mistress Alessandra asked if someone could make a map of all the walking paths and interior driving areas – it would be really helpful, since they’re not marked clearly. Ximon added, regarding parking that no matter how much you mark up a site, you’ll have people trying to ignore the signage.
    • Jürgen suggested that we could make modular signposts with attachable arrows, etc. that could be illuminated (as the site at night is particularly difficult to travel through)
    • Sandwich board might be a better option since they are more flexible – they don’t need to be staked in and could still be customizable with arrows
    • Juliane added that this is a relatively new site, and as with most sites, the more we use it the more comfortable we’ll be with the layout.
    • Ximon suggested that we table this discussion for next year and is willing to lead up a parking committee/team for the site.
  • Ximon also thanked everyone who camped with South Downs, especially THL Stella who organized the camp. Everyone had a great time! Further thanks to Isabella for her great meal, and to everyone who helped break down camp on Sunday.
  • Drunk History went really well! Ximon repeated his challenge to the Barony – he is offering a prize for the winner of Drunk History, South Downs Edition.
  • Juliane will be submitting a bid for next year’s Castle Wars – stay tuned! It will be epic.
  • Bú asked if anyone had ended up with a (her) large soup pot; it’s gone on walkabout, and since it’s her mother’s, she’d really like it back.
  • Master Lorenzo followed “speaking of large soup pots…” Stella would love to have some help with the food side of being Camp Mom for future events. Please contact her if you are interested.
  • Angharat brought a tote with lost & found from the event and invited anyone who lost something at Castle Wars to check the tote. She also brought several scroll cases to return to the Barony/scribes.

Upcoming Events

  • Midwinter Arts & Sciences (1 February 2020), Lady Raven Helmsplitter and Master Ximon Martillo de Córdoba reporting
    • Submitted bid to Financial Committee; bid was approved by Financial Committee and was presented to the populace
    • Event to be held at Holy Trinity Parish Episcopal Church in downtown Decatur – new site, 3 blocks to Decatur MARTA station, 5 blocks to Avondale MARTA station, so it’s intown and easily accessible.
    • No feast, but there will be a fundraiser lunch – possibly by the Order of the Blade?
    • Initial staff includes:
      • Master Ximon Martillo de Córdoba – co-Autocrat
      • THL Lucien d’Artois – Reservationcrat
      • THL Alisandre Isabeau de la Chapelle – A&S Class Coordinator
    • Complete bid is downloadable here.
    • After discussion by the populace, motion to vote on bid was made, seconded, and approved.

Other SCA Business

  • Juliane explained the process of submitting a bid
    • Bid goes to Seneschal for initial review. Seneschal has the right to accept or refuse the bid.
    • If the Seneschal accepts the bid, they forward it on to the finance committee who then approves or refuses it.
    • If the finance committee approves the bid, it is then presented to the populace for consideration and a vote.
  • Baron Piers is currently working on a bid for Coronation – as TRHs’ local group (Tir Briste) is already hosting Fools War the week following Spring Coronation, the event is being opened up to other groups. Piers mentioned he needed a co-autocrat, and ürgen volunteered.
  • Master Nikoslav offered a lyst fence to the Barony, free to a good home. Lucien confirmed that we have room for it in the storage unit, so arrangements were made to get it after it is used at Magna Faire.
  • Justina mentioned Jour d’Amour in January. The Courtesans Guild is being provided with a heated cabin and a lot of time to provide classes along the event theme (courtly love).
  • Ximon asked if we/the MoB hosts the fundraiser lunch at Midwinter, can he borrow a couple of crockpots.

Non-SCA Business

  • Mark mentioned that last Wednesday, two dogs showed up at their house. The dogs’ owner is newly disabled and can no longer care for the dogs, so Mark is trying to find a home for them. The dogs are dog- and cat- (and people!) friendly.

 
Business meeting is closed.

Next business meeting will be held Wednesday, 8 January 2020, at the Doraville Civic Center.

Thanks!

–Raven

November 2019 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

6 November 2019, 7:30pm

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Officers Reports

  • Herald (THL Lucien d’Artois)
    • Submissions
      • Robert Throckmorton. Reblazon of device. Sable, on a plate a Latin cross formy azure, a bordure parted bordurewise indented argent and azure. Registered on Aug 2019 LOAR
    • Awards
      • Red Tower
        • Una Ulfrdottir – Award of Arms
        • Lady Una Ulfrdottir – Cygnet’s Nest
        • Tryggvi Tryggsson – Award of Arms
        • Alessandro di Lorenzo – Cygnet’s Nest
        • Lady Alisandre Isabeau de la Chapelle – Velvet Owl
        • Lord Mark de Wytteney – Velvet Owl
        • Lord Mark de Wytteney – Court Barony
        • Melusine La Pucelle La Fayette – Argent Comet
        • Lady Mairghread Ragnhild Wilson – Red Raven
        • THL Juliane de Vivonne – Scarlet Star
        • THL Rhonwyn Alyna nic an Chrosain – Court Barony
        • Waelwulf – Award of Arms
        • Master Ximon Martillo de Córdoba – Meridian Majesty
        • THL Rhiannon verch Madyn – Meridian Majesty
        • Baron Seric of Marston – Grant of Arms
        • Captain Brendan de Hay – Grant of Arms
        • Lady Stella di Silvestri – Grant of Arms
        • Captain Pietro di Conti – Grant of Arms
        • Lord Quintus Valarius Gracchus – Grant of Arms
        • Lady Justina di Silvestri – Grant of Arms
  • Knight Marshal (Lady Mairghread Wilson)
    • Sunday practice has moved to the Viking Alchemist Meadery site (3080 Jonquil Dr., Smyrna, GA 30080) starting 13 October 2019. Everyone is very happy with the site!
  • Rapier Marshal (Captain Brendan de Hay)
    • Hi! Welcome! and thank you!
    • Sunday practices are now taking place at the Meadery; Tuesday evening practices will remain will continue at Brook Run Park (no change)
    • A continuing thank you to all who have been helping out with practices
    • Come to Castle Wars! There are some awesome scenarios in teh works, including those with audience participation!
  • Chatelaine (THL Justina di Silvestri)
    • Will be bringing Gold Key (loaner garb) to Castle Wars; if you know you will have need of loaner garb, please let Justina know so she can make sure she has garb in the sizes needed.
    • She is preparing her quarterly report – if you have anything you’d like to contribute to Gold Key, please let her know.
    • Demo Deputy (Lady Bú Feiyan)
      • We have the maker space arranged for monthly project nights (yay!). The address is 675 Metropolitan Parkway SW, Atlanta. If you are interested in working at the space for project night, please contact Bu for further details.
      • ConjurationCON (15-17 November 2019)
        • We will have tables in two separate areas, so we will need volunteers to help staff the tables
        • We have space for dance practice/demo, if anyone can lead this
        • We have a set schedule for the fighting demos (two periods on Saturday), as well as an open field on Friday afternoon.
        • This event will run on a typical Con schedule (nearly 24hrs/day), so there’s lots of time and opportunity to volunteer and take part in the Con
        • This is a great Con for the SCA – lots of crossover in interests; we have had several new members come from past ConjurationCONs
        • Bú is working on getting a hotel room onsite for crash/downtime space. If you would be interested in accessing the hotel room, please let Bú know.
  • Arts & Sciences (THL Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • October’s A&S class on bookbinding, taught by Mistress Margavati, was a big hit! Check out our Facebook group for pictures of the class.
    • Due to the upcoming holidays, there will not be a class offered either in November or December. We will regroup in January with Marks medieval gaming class.
    • Speaking of A&S classes in the new year… are you interested in teaching a Baronial Arts & Sciences class in 2020? Submit your class idea on this form, or contact Alisandre directly.
  • Reeve (THL Andreva Rigaldi)
    • We have money! yay!
    • We received the PayPal check from Red Tower.
    • The quarterly report was submitted today.
    • We are currently in a little bit of a hole due to the increased costs of our meeting site and storage site, but we are in good shape overall.
    • Mistress Alessandra and Andreva are working on getting re-warranted so they can take over/continue (respectively) the Reeve office.
  • Webminister (Captain Pietro di Conti)
    • We have a website!
    • Updated Sunday fighter practice location to Viking Alchemist Meadery
    • Added November and December dates for live weapons practice
    • Changed deputy armored marshal from Lord Jarec Markov to Lord Jürgen der Vielfrass
    • Lady Zhelana agreed to serve as point person on creating the Midwinter A&S event page. An initial page has been created as a placeholder, which will be updated as content becomes available.
    • Updated Baronial Champions with latest info:
      • Master Davio de la Rouge – Baronial Rapier Champion
      • Baron Robert Throckmorton – Baronial Armored Champion
      • THL Stella di Silvestri – Baronial Arts Champion
      • TBD – Baronial Archery Champion (need SCA name, only have modern name)
    • Updated Castle Wars event page with latest info:
      • Castle Wars flyer, linked to Castle Wars Facebook event page
      • Schedule
      • Fighting scenarios
      • Feast menu
      • Live weapons schedule
      • Map
    • New profile pages for:
      • Alessandro di Lorenzo
      • Sir Kytte Meliora Stevenson
      • Lord Tryggvi Tryggsson
      • Lady Una Ulfrdottir
      • Lady Waelwulf
    • New profile photo for:
      • Lady Mairghread Wilson
    • Updated awards for:
      • Lady Agnes Halydaye
      • THL Alisandre Isabeau de la Chapelle
      • Lord Jarec Markov
      • THL Juliane de Vivonne
      • Lady Mairghread Wilson
      • THL Mark de Wytteney
      • Lady Melusine la Pucelle la Fayette
      • Lord Nikon Dawidowicz
      • Captain Pietro di Conti
      • Baroness Rhiannon verch Madyn
      • Baroness Rhonwyn Alyna nic an Chrosain
      • Master Ximon Martillo de Córdoba
  • Keeper of the Baronial Memes (Social Media Minister) (THL Emelina le Nourreys)
    • We have social media! Yay!
    • Yay! We have more followers on Instagram!
    • Gearing up for Castle Wars!
  • Their Excellencies, Master Wistric and Mistress Sunneva
    • We are really excited for Castle Wars!
    • We are still in need of courtiers – if you are interested, please contact Juliane
    • We are out of Red Raven medallions. Her Excellency has contacted the manufacturer and has an invoice ($20 each); this was voted on and approved.
    • Award recommendations – send them in, please! We have events (yay!) and we love to give out awards. Hit them up or fill out the award form on the seneschal page. They keep all the recommendations they receive
  • Seneschal (THL Mark de Wytteney)
    • Reminded everyone to please sign in if they hadn’t done so already.

Events

  • Red Tower (4-6 October 2019), THL Justina di Silvestri and Lady Isabella Parr reporting
    • Red Tower report is done; we made a profit of approx. $1071.92 (yay!)
    • What are we going to do with all these balls (marbles)?
  • Midwinter Arts & Sciences (1 February 2020), Lady Raven Helmsplitter and Master Ximon Martillo de Córdoba reporting
    • Submitted bid to Financial Committee; planning to present bid to populace at the next meeting
    • In the meantime, will take the time to get more info from the church site
  • Castle Wars (21-24 November 2019), THL Isabetta de San Marco and Baroness Angharat merch Morchant reporting
    • The Order of the Bear is the only polling order who has requested to schedule a meeting
    • The feast menu is available! It is AMAZING
    • Please let Isabetta or Angharat know as soon as possible if you need anything from the storage unit
    • Need volunteers to help with Troll, especially in the evenings and Saturday morning
    • Will it be possible to get a backdrop or drapes for the children’s activities pavilion?
    • Will we need propane for heaters? It is possible that the site will provide it – Juliane will check
    • We might be able to use the maker space to help get things done for Castle Wars
    • There was a discussion about how many tables we will need for Castle Wars – for feast hall, lyst field, etc.
    • Her Grace mentioned who thankful she is that we are able to have the memorial night archery shoot at Castle Wars; apparently, night shoots were illegal in Meridies not that long ago.
    • Ximon gave THL Stella mad props for all her work organizing the baronial encampment – yay! If you want to take part in the encampment, please contact Stella directly, and join the Facebook encampment group for the latest information.
      • Meal plan – we’re not doing an official meal plan, but we are organizing potluck meals throughout the weekend (for example, volunteers will cover the main dish at dinner, and the side dishes will be potluck from those camping with the Barony). What about lunches and breakfast? Site is offering breakfast on Saturday, included in the site fee.
      • Justina asked about Drunk History on Friday night – with a onesies competition, with prizes!
      • Her Excellency will be taking Lady Anneliese as an apprentice at the encampment Friday night, with a German dessert and hot chocolate bar reception
      • Master Lorenzo will also be taking Lady Agnes as an apprentice on Saturday night after Feast
      • Even if you don’t want to help out with cooking or bringing anything for the encampment meals, there’s still a lot that can be done to help out
    • For castle wars, come volunteer for troll! it’s right next to our encampment!
    • Get your reservations in!

Other SCA Business

  • Kingdom-level Events (KLEs)
    • We need to think about what KLEs we want to bid on in 2020, as every group is required to bid on at least one KLE. RUM/Fighters Collegium? We need to look at sites.
  • Melusine took Xander to the Atlanta Food Bank to volunteer and talked to them about the SCA. They suggested that we could do a baronial volunteer event to volunteer at the food bank. Volunteer schedule is set on a 90 day basis. Juliane suggested that we volunteer at a time when they really need the help (January?
  • Brian at the Meadery will need help with work-related projects in the upcoming weeks. Please contact him if you can help. Mark described the site in detail, and mentioned the possibility of the next-door warehouse opening a brewery as well. Everything is dependent on licensing and permits
  • Justina mentioned Jour d’Amour in January. The Courtesans Guild is being provided with a heated cabin and a lot of time to provide classes along the event theme (courtly love).
  • Justina asked if anyone would be interested in taking part in an SCA yard sale at a meeting.
  • Juliane is willing to organize a yard sale at Fools War as a merchant’s tent.

Non-SCA Business

  • Margavati had a whole bunch of Christmas decorations she gave away to any who wanted them.
  • SERFO! Master David Twynham is running this annual HEMA fencing event at Kennesaw State University’s Marietta campus. We are expecting more than 100 fencers from all over the country to attend for a full weekend of tournaments. A lot of SCA rapier fighters take part and do well in the tournaments, so register to take part, or just come by and watch a lot of great swordfighting!
  • THL Andreva’s chamber vocal group will present a concert of period music. Please contact her for more info and/or tickets.
  • Margavati is getting rid of her full-size futon, free to a good home.

 
Business meeting is closed.

Next business meeting will be held Wednesday, 4 December 2019, at the Doraville Civic Center.

Thanks!

–Raven

October 2019 Business Meeting Minutes

South Downs Baronial Business Meeting

2 October 2019, 7:30pm

Notes submitted by Captain Brendan de Hay, Baronial Rapier Marshal, and Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Officers Reports

  • Herald (THL Lucien d’Artois)
    • Awards
      • Crossroads
      • Lord John Kirikov – Argent Shield
      • Cellach ingen Oengusa – Award of Arms
    • LOAR not returned yet
  • Knight Marshal (Lady Mairghread Wilson)
    • There is no practice this Sunday (6 October 2019), due to Red Tower
    • We will likely move Sunday practice to the Viking Alchemist Meadery site (3080 Jonquil Dr., Smyrna, GA 30080) starting 13 October 2019.
      • Free indoor space, non-fighters can hang out in air conditioned rooms
      • Mead likely served after 1 January 2020 (depending on permitting)
      • Practice can run as late as we want
      • Near I-285/I-75 interchange
    • Called to a vote, seconded (only Sir Iazzie dissented 😉 )
    • (Seneschal vote: water nozzles for drinking bottles have been 3D printed by Lady Bú – super cool!)
  • Rapier Marshal (Lord Brendan de Hay)
    • Hi! Welcome! and thank you!
    • Arrangements for Sunday practice at the Meadery are in the process of being finalized (Yay!); until then, Sunday practices will continue at Brook Run Park, and Tuesday evening practices will remain there (no change)
    • A continuing thank you to all who have been helping out with practices
    • Nothing to report for Red Tower
    • Come to Castle Wars! There are some awesome scenarios in teh works, including those with audience participation!
  • Chatelaine (Lady Justina di Silvestri)
    • Getting ready for Red Tower!
    • Demo Deputy (Lady Bú Feiyan)
      • Bú organized a booth for the Barony at the Maker Faire on 27-28 September at Georgia State Stadium
        • We got a page and a half of names from visitors to the booth who were interested in getting more info about the Barony! IT was great to watch the kids as they asked about what happens in the SCA
        • All our business cards were handed out
        • We are hoping that some of those who visited our booth may come by Red Tower
        • Our booth neighbor was Freeside ATL, who has offered us a free day every month (at our convenience) to use their equipment (industrial sewing machines, metalworking and woodworking equipment, etc.). They used to have a group come in regularly, but they stopped coming by. The Freeside ATL people would love to have another group come in regularly.
        • THL Andreva asked Bú if she could set up a poll on the Baronial Facebook group to see when would be the best time to get us set up there.
  • Arts & Sciences (THL Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • It’s the end of the third quarter – please let Alisandre know about what projects you’ve been working on (yes, you!) so she can include it in her quarterly report describing all the cool stuff the Barony is doing
    • This month’s Arts and Sciences class topic is bookbinding, and it is a make + take class taught by Mistress Margavati. Please note that class size is limited, so if you’d like to participate in the class, please register via the Baronial website. However, there is no limit on those who would simply like to observe the class.
    • Alisandre discussed with Lord Einarr about teaching a weekend-long A&S demo on LED lanterns – the primary challenge is trying to schedule it around Red Tower and Castle Wars, so stay tuned for updates!
    • Interested in teaching a Baronial Arts & Sciences class in 2020? Submit your class idea on this form, or contact Alisandre directly.
  • Reeve (THL Andreva Rigaldi)
    • We have money! yay!
    • As it is the second day of the fourth quarter, she has not had a chance to look at the statements yet, so she doesn’t have a report at this time.
    • The Barony has a lot of expenses this quarter due to Red Tower and Castle Wars, so if you have a receipt, please submit it as soon as possible for reimbursement.
  • Webminister (Captain Pietro di Conti)
    • We have a website!
    • Updated fighter practice page with live weapons practices for September and October
    • Updated Red Tower event page with latest info:
      • Armored fighting, rapier, thrown weapons, archery, and overall event schedules
    • Updated Castle Wars event page with latest info:
      • Castle Wars flyer, linked to Castle Wars Facebook event page
      • PayPal registration
    • New profile pages for:
      • Countess Gwenhwyfar Mwynn
      • Lord John Kirikov
    • Updated awards for:
      • Lady Cellach ingen Oengusa
  • Keeper of the Baronial Memes (Social Media Minister) (THL Emelina le Nourreys)
    • We have social media! Yay!
    • Yay! We have more followers on Instagram!
    • We will have great social media coverage at Red Tower this weekend – we would love to have a picture of everyone in the Barony
  • Minister of Children (Lady Melusine of South Downs, THL Mark de Wytteney reporting)
    • We have kids! Yay!
    • Melusine is excited about the kids’ activities at our upcoming events
    • The Ministry has received several fantastic donations
    • We will have lots of activities to offer the children attending Red Tower; however, children’s activities will start a little late as Melusine is helping with breakfast first
  • Seneschal (THL Mark de Wytteney)
    • Reminded everyone to please sign in if they hadn’t done so already.
    • (THL Juliane, Deputy Seneschal, takes over the reporting…)
      • We have two issues, both involving money.
        1. The meeting site has raised their rates again, to $100 for the first two hours
        2. They are not taking any more reservations after December, and we don’t have a reason why – Juliane hopes to have more information on this tonight. (ETA: this should just be a formality, as there will be a new Mayor of Doraville in January; we don’t need to be concerned, but she will continue to monitor the situation.)
        3. The storage facility fees are also increasing, to $289 per month (+$114/quarter)
      • Andreva is confident that we can swing the cost increases, especially given that the site is so convenient and awesome. The storage unit also has a lot of conveniences. Both are also already paid up through the end of the year.
      • Master Lorenzo pointed out that if we have project night at Freespace, that would make up the cost difference for the meeting site.
  • Their Excellencies, Master Wistric and Mistress Sunneva
    • We still have a baby! yay!
    • Props to Lady Bú for running Our Maker Faire presence – she rocks!
    • Interested in being a courtier (assisting Their Excellencies at events)? Please contact Baroness Sunneva – they’ll need a lot of help at Red Tower. Serving as a courtier is an easy way to learn about how events are run.
    • Mark commented that serving as a courtier during Court gives you a great view of everyone who receives awards during Court.
    • Baron Wistric thanked the gentle who brought them beaded bracelets as prizes for Their Excellencies’ tournaments.
    • Award recommendations – send them in, please! We have events (yay!) and we love to give out awards. Hit them up or fill out the award form on the seneschal page. They keep all the recommendations they receive

Upcoming Events

  • Red Tower (4-6 October, 2019)
    • Has everyone seen Lady Ellerete’s (Illy’s) updates? She’s building some great things for the event!
    • We need to spray the field for ants tomorrow – can anyone help out during the day (before 5pm?) Please let Lady Isabella or THL Justina ASAP
    • We need help loading out from the storage unit 8am Friday morning!
    • Reservationist reports that feast and cabins are sold out and both have waitlists (don’t hold your breath, tho)
    • Speaking of liquor (???)… donations of money and booz are welcome for the revel
    • Site tokens – blue marbles in the ziploc bag are for A&S voting, and the clear ones are for the baronial bebbeh
    • Speaking of Troll, Andreva reminded everyone that there were a bunch of people who took her recent How to Troll class, and Mistress Alessandra needs help!
    • Gold Key will be available at Troll – there is plenty available
    • Baby tokens will be brought to the field for the marshals to distribute
    • We are expecting a good turnout of armored fighters at Red Tower, in honor of an elevation that will take place at Red Tower
  • Castle Wars (21-24 November 2019)
    • Do we want Count Sinclair’s tavern at Castle Wars, since we have the feast hall available for revel
    • Baroness Irina had a golf cart at Fools’ War, but they had priced out golf carts for 40 Year and got some good pricing. This will help with getting people out to parking. We need to decide on whether to go ahead and pay for the insurance and will get hard numbers for golf cart rentals.
    • Ximon offered to help with his truck as back up if necessary
    • Isabetta asked Juliane to see if they can schedule a walkthrough of the site sometime soon to scope out parking
    • Equestrian has found their own space at the camp that works better for them – we can use their original space either for fighting or more camping
    • Sir Bryce posted his scenario ideas – they are really fun!
    • Andreva clarified – Red Tower is CABINS ONLY and NO PETS (service animals OK); Castle Wars, on the other hand, is tenting only, pets ok (with rabies documentation)
    • There will be doggie bags at troll, so there is no excuse to not clean up after your puppers
    • The site has zero tolerance for:
      • Taking a picture of you with alcohol or a cigarette and they see it, we could lose the site
      • NO SMOKING, NO ORIGINAL CONTAINERS
    • Ximon will be organizing the baronial encampment – yay! This includes organizing dinners during CW. IF you want to help, please contact Ximon directly.
    • For castle wars, come volunteer for troll! it’s right next to our encampment!
    • Get your reservations in!

Other SCA Business

  • Sites
    • Juliane encouraged everyone to keep an eye out for potential sites, especially for events like Midwinter Arts & Sciences and RUM

Non-SCA Business

  • Mistress Mara is having a baby shower for their baby at Red Tower; Countess Thorkatla is hosting it from 12-1
  • Decatur Makers is putting together a forge, and is looking for wood ash – let Bú know
  • Margavati heard on NPR that the Fernbank has an Silk Road exhibit through 5 January 2020

 
Business meeting is closed.

Next business meeting will be held Wednesday, 6 November 2019, at the Doraville Civic Center.

Thanks!

–Raven

September 2019 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

4 September 2019, 7:30pm

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Mark also announced that we have a lot of business to cover tonight, including the South Downs baronial awards nominations and voting, and Red Tower.

Officers Reports

  • Knight Marshal (Lady Mairghread Wilson)
    • Mairghread announced that her marshal warrant has been renewed for another two years.
    • At Foxes, we will have an all-women armored team, and are looking to field a second team for the Barony. Rapier will also be fighting for Her Excellency at Foxes.
    • The Shire of Owl’s Nest will no longer host a Tuesday practice after Castle Wars, so we may move our own Tuesday night practice back to Brook Run Park in Dunwoody.
  • Rapier Marshal (Lord Brendan de Hay)
    • Ben has been absent lately and thanked all who helped cover “his slack butt”
    • Practices are continuing at Brook Run Park on Tuesday nights and Sunday afternoon, and as Lady Mairghread mentioned, it looks like armored practice will join us again on Tuesdays later in the fall
    • THL Piers will be coordinating rapier teams for Foxes
  • Chatelaine (Lady Justina di Silvestri)
    • We totally rocked DragonCon (yay!)
      • Because we didn’t have a booth this year, we were able to focus our efforts on the panels we worked on – everyone thought that worked really well
      • Already thinking about next year’s DragonCon – she would like to coordinate efforts with the middle ages historical panels, and has been brainstorming on class ideas.
      • The organizers have asked for the “darker part of history” (pre-1800s)
      • If you are interested in taking part, please contact Justina
    • Demo Deputy (Lady Bú Feiyan)
      • Bú has put in a request for the Barony to have a booth at the upcoming Maker Faire
      • She was looking at a possible demo at next year’s Decatur Book Festival, but it is the same weekend as DragonCon, so there’s not much interest (since most will be at DragonCon). May revisit later in the year as everyone’s DragonCon plans shape up (or not)
  • Arts & Sciences (Lady Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • Labyrinth Challenge at Red Tower – to clarify, this is for fun, it is not a judged or regional A&S faire. Take the image of the labyrinth at Chartres Cathedral and create something inspired by it. It can be anything (bake a pie, for example!), Innovation and creativity are key! Her Excellency finds the labyrinth inspiring.
    • Thanks to the response from the populace, Baronial Arts & Sciences classes are nearly completely scheduled for 2019, but there’s still opportunities to share you knowledge! If you are interested in teaching a class, please fill out the form or contact Alisandre directly.
  • Webminister (Captain Pietro di Conti)
    • We have a website!
    • Posted 15th Century dinner pictures, mask decorating pictures, block printing pictures
    • Set up web site logins for Alisandre (A&S) and Emelina (Social Media)
    • Updated Red Tower event page with latest info:
      • event flyer
      • site rules
      • instructor signup
      • feast menu
      • A&S competition
    • Updated Castle Wars event page with latest info:
      • staff list
      • feast menu
    • New pages for:
      • Lady Aelia Bassina of Veii
      • Lady Isabella Parr
    • Updated pages for:
      • THL Isabetta de San Marco
      • Lord Jürgen der Vielfrass
    • Updated awards for:
      • Lady Agnes Halydaye
      • Lady Justina di Silvestri
      • Lord Nikon Dawidowicz
      • Master Ximon Martillo de Córdoba
      • THL Mark de Wytteney
      • Baroness Rhonwyn Alyna nic an Chrosain
    • Moved the lists of Heart of South Downs and South Downs Chivalry recipients to their own pages
    • Updated site and all plugins and themes to WordPress 5.2.2.
  • Keeper of the Baronial Memes (Social Media Minister) (THL Emelina le Nourreys)
    • Baronial Instagram has 17 followers
    • Thanked Her Excellency, Captain Brendan, and a bunch of others
  • Seneschal (THL Mark de Wytteney)
    • Reminded everyone to please sign in if they hadn’t done so already.
  • Their Excellencies, Master Wistric and Mistress Sunneva
    • We still have a baby! yay!
    • Fielding teams at Foxes for Her Excellency! Yay! If you want to be on a team, let the relevant marshal know and they can set you up!
    • Awards voting tonight – description for how things will be run at the end of the meeting
    • Will ask each group to define itself going forward – what virtues, qualities do we want to focus on for each award? How do we want to see this going forward? Start a conversation 🙂
    • Award recommendations – send them in, please! We have events (yay!) and we love to give out awards. Hit them up or fill out the award form on the seneschal page. They keep all the recommendations they receive
    • DragonCon is 12 months away – we need someone to organize the parade. Will discuss after Castle Wars
    • The baronial bebbeh loves bananas, his toes, and falling on his face.

Upcoming Events

  • Red Tower (4-6 October, 2019)
    • Need volunteers, like yesterday!
    • Mistress Allesandra is putting a signup sheet on the troll page
    • Need someone to sponsor a fundraiser lunch – if no one, then it will be a BYO picnic lunch. Should we reach out to other groups to see if anyone would like to do it?
    • Need a herald – Master Mathias said “sure!”
    • We’re going to have another project night (masks, tokens!)
    • We will have a scavenger hunt with little dolls wearing Toby clothes hidden around the site. The fate of the baronial babe is in the populace’s hands (!!!) Votes will be determined by those who earn marbles via the various activities throughout the event. HOW MANY MARBLES?
    • There are glass beads/tokens at the storage unit, but they are not clear, which is what Justina wants for aesthetics. THL Lucien offered to paint them clear :-D.
    • It was suggested that you can get a large bag of glass marbles at the dollar store
    • Need people to teach classes! We currently have no one teaching classes. Lorenzo is writing up a class that he wants to teach at Red Tower, regarding codpieces
    • Armored tournament- championship is a bear pit. AMiC will be someone from Owl’s Nest
    • Bryn Madoc is managing the live weapons activities at Red Tower
  • Castle Wars (21-24 November 2019)
    • Still looking for some volunteers
      • Sanitation
      • Herald
      • Parking
      • Revel
    • PayPal opens this Friday
    • Feast – above the salt feast has 24 seats, below has 75?
    • Working on getting the insurance set up
    • Possible golf cart for facilitating parking?
    • THL Juliane – will start hyping the event on Friday;
      She is working with Garrett to see what options we have for siege weapons, if it’s at all possible
    • Can we get Mike Moulton’s boom stick display if the BSA will allow it
    • Ben clarified the new BSA rules – only impacts things that scouts themselves can take part in
    • We know that archery and live weapons are good, since we have the same contract as we did for Coronation
    • We don’t want to scare the site off
    • Master Lorenzo – are we doing a baronial camp, and if so, has anyone considered coordinating it? Everyone looked at THL Stella
    • Encampment will be the same as at Fools War, near troll
  • Midwinter Arts &Sciences (1 February 2020)
    • Lady Raven is contemplating submitting a bid, but needs to find a site (will work with Master Ximon?)

Other SCA Business

  • Mara – is archery marshal for Crossroads in 2 weeks. It will be fun!
  • Also at Crossroads – Lorenzo will be hosting a little shindig at the front porch of his pavilion to celebrate the 10th anniversary of his Laurelling
  • Fall Coronation – there is going to be another scribal challenge, and there will also be a naughty challenge sponsored by the courtesans, with naughty goodies as the prize! And Fame! Glory! (Not much fortune, though)
  • There will also be a middle eastern contest at Coronation

Non-SCA Business

  • Andreva is going to be performing with her vocal ensemble – tickets are $10! Come support her group
  • Makers – starting a woodworking meetup on 9/20 at 7pm in Decatur
  • Mathias – if you went to DragonCon, Viking Alchemist is offering 10% discount in September with your badge
  • Possible special DragonCon brew for next year? Yay!

 
Business meeting is closed; voting for Heart of South Downs and Chivalry awards will now take place.

Next business meeting will be held Wednesday, 2 October 2019, at the Doraville Civic Center.

Thanks!

–Raven

October 2019 Mini-Business Meeting Minutes

23 October 2019, 7:30pm

Notes submitted by Captain Brendan de Hay on behalf of Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. “Welcome! If you did not sign in, please sign in!”

Tonight’s meeting includes a review (“post-mortem”) of our Red Tower event that took place 4-6 October 2019.

Officer Reports

  • Deputy Chatelaine for Demos (Lady Bú Feiyan)
    • Anyone available for a demo on 31 October? Demo is a Reformation-themed event for students aged 5 through 11 at Providence Classical Christian School in Oxford, GA. Possibly because it takes place on a weekday (and Halloween), there wasn’t much interest.
    • Milton Library, Saturday, 26 October, from 8:30am through 6:00pm.
      • Start talk with “Dream” video.
      • 1-2 hours of talking time slots.
      • Lots of space for dancing, fighting, outdoors (different types of outdoor spaces, so weather may be a factor)
      • Possibly a big indoor room for activities
      • Would love to have hands-on activities for children (possibly calligraphy?)
    • ConjurationCon, 15-17 November, Hilton Atlanta Airport
      • We are invited to take part all three days
      • Two outdoors tables and one indoor table
      • Fighting on Quidditch field all day Friday and Saturday
      • Outdoor space available 2-4 Saturday and 12-2 Sunday
      • Deadline for passes will be at least one week out; if interested to take part, please contact Bu directly

Upcoming Events

  • Castle Wars (21-24 November 2019)(
    • Memorial shoot for Mikael at CW. (Countess Gwenhyfar). Fynlow will run it, but when & where in the schedule? Has to be in daytime, because Meridian rules don’t allow night shoots. Autocrat will contact Countess Gwen. Need volunteers. Shoot and ceremony may be long.
    • Minister of Children: Pavilion was really too cold. THL Juliane says different location AND tarp walls and heaters will be available. However, tarp walls need to be purchased by Barony. Juliane will address… Expect to purchase something we can use for long-term, possibly at other sites too. Juliane will call Ranger John and get measurements on space. Lady Agnes made a long-term suggestion for a collection of children’s cloaks
    • Lady Justina volunteered to be revel coordinator, and is looking for volunteers and ideas. Juliane said the hall is already planned out.
    • We need teachers!
    • Lord Jürgen requested volunteers to help with Troll – he needs a Barony member who has taken the PayPal class to be at Troll at all times.
  • Red Tower (4-6 October 2019)
    • Lady Justina and Lady Isabella, autocrats for Red Tower, thanked all the volunteers. General Approbation from the populace (the autocrats did a great job!) It was agreed that silly-themed Red Towers are memorable.
    • Amanda reminded future autocrats to make sure you print the baronial inventory and re-check on re-pack.
    • Seneschal suggested we need to do an inventory before CW, and do or re-do the lists for each bin
    • The Barony needs hand soap!
    • In the future, we need more volunteers for pack out
    • The autocrats felt that site management was unresponsive. (Fire alarms were chirping.) Site visit was confirmed several times and then still got over-booked. Plumbing issues. Not enough lighting, many existing lights not functioning. No trash cans (we had to buy some). Flooding and broken pumps at main bath house.
    • Site is booked for next year. Alternative sites are being looked at for future years. Deposit is refundable.
    • Need signs on cabin doors.
    • THL Mark suggested a “landcrat” even for the cabin site. Autocrats received complaints about first-come-first-served cabin assignments. Several groups wanted to camp as a group, and wanted to reserve a group site. Mark says it’s not really possible to pre-reserve the map for cabin-only events. Exceptions on a case-by-case basis if there are special circumstances (Bloody Ridge, for example, had an elevation).
    • A better map would be really helpful.
    • Friday evening fighting is likely to be sparse at Red Tower
    • The Marshal in Charge (Lady Mairghread) and Lord Jürgen agreed that they should have marked out bigger spaces for the fighting field. Mark suggested that a site steward would be a good idea (different from landcrat?) General comments were positive, though.
    • Jullianne says We need job descriptions for our jobs… We need to write it up. Her Ex suggests a committee to write individual descriptions, then a project night meeting for input. Count Sebastian recommends that it be a living document (changes between events). Julie and Mark both talking about project shared document.
    • Need more signage to get people into the site (within the park). Mark says we need a policy about how signs are placed. Juliane suggests a project night for MORE SIGNS. Mark says all self-standing (not staked). Someone else suggests that the signs which are black & blue are hard to see.
    • THL Alisandre sent in comments while out of town (in the Midrealm’s scenic Marche of Winged Hills), also suggesting more signs would have been helpful. She and Captain Pietro drove around the park for close to half an hour lost that morning.
    • Signs for all the “standard” building sites (troll, main hall, etc.) should be in baronial colors, but visible. Mark wants to make them more reflective. Money will be an issue. (Isabella suggests that those paints do go on sale.)
    • Mark received email complaints re: spiders and general lack of pre-event cabin cleanliness. Group acknowledged that only so much can be done. Agnes (arachnophobe) volunteered to be the spider hunter.
    • Mark received comments about where court is held at that site – there was no parking or access at court location. Perhaps court at the field where cars are parked? Lucien ointed out that court on the field would lengthen load-out (personal pavilions would be left up later). We seem to be outgrowing the site.
    • Jürgen heard complaints about high event fee ($20). Mark commented that people need to learn that sites are more expensive now than many SCA members remember – this is just something people need to learn. Juliane added that comparisons with other groups who have lower overhead are not fair.
    • Mask sales didn’t work out so well – perhaps sell at or adjacent to troll instead of later in the day? Mark suggested that we could advertise sales more.
    • Countess Gwen reminded us that it WAS a really good event – South Downs people do a great job. Side note: Learn to turn the price complaints into market research. Get them to be specific about feedback—what do they want or are willing to pay for?
    • Merchants were all really happy. One was back after a long absence, one new, very happy.

Other SCA Business

  • Count Sebastiannos and Countess Morgan thanked everyone for all their help during their reign. Morgan then distributed some last minutes kids’ and scribal items.

Next business meeting will be held Wednesday, 6 November 2019, at the Doraville Civic Center.

Thanks!

–Raven

June 2019 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

5 June 2019, 7:30pm

Meeting site for June – we’re back at the Doraville Civic Center – 3744 Central Ave., Doraville GA, 30340

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Tonight, we started with a brief review of the two bids for Castle Wars, and then the populace had the opportunity to vote on their preferred bid. The votes will be counted by His Excellence and the results will be announced at the end of the meeting.

Castle Wars Bids

  • Bid #1: Battle of Agincourt
    • Co-autocrats: Baroness Isabetta de San Marco and Lady Angharat merch Morcant
    • Feastcrat: Countess Thorkatla, offering an above- and below-salt feast
    • Site: Camp Benjamin Hawkins, Byron GA
    • Cost to attend: $25 weekend, $15 daytrip (both with a $5 discount for members); Feast: $15/$8 (above the salt/below the salt)
    • Site tokens will be leather and made by Lady Angharat
  • Bid #2: The War at the End of Time
    • Co-autocrats: Baron Piers Simmons and THL Maire Dhocair inghean Chiarain
    • Feastcrat: Mistress Marianna Cristina Tirado de Aragon
    • Site: Camp Benjamin Hawkins, Byron GA
    • Cost to attend: $26 weekend, $13 daytrip (both with a $5 discount for members); Feast: $10

After each presentation, slips of paper were passed around for the populace to vote. A box was provided at the side of the room to put the votes in during the meeting.

Officers Reports

  • Herald (THL Lucien d’Artois)
    • Awards
      • Kingdom Arts & Sciences (Artsy Crown)
        • Master Wistric Oftun – Order of the Velvet Owl
        • Lady Emmelina le Norreys – Order of the Velvet Owl
        • Emmelina le Norreys – Meridian Arts & Sciences Champion
      • Spring Crown (Artsy Crown)
        • Isabella Parr – Award of Arms (AoA)
  • Knight Marshal (Lady Mairghread Wilson)
    • Mairghread announced that her marshal warrant has been renewed for another two years.
    • Lord Brendan has agreed to step up as youth rapier marshal and is undergoing his background check.
    • Black Axe is this weekend and many members of the populace are planning on attending. Mairghread asked if Sunday’s fighter practice should take place, weather permitting. Several people said yes, so stay tuned to the Atlanta SCA Fighting Facebook group for the latest updates.
  • Rapier Marshal (Lord Brendan de Hay)
    • Weather is improving, so practices are more frequent and back at Liane Levetan/Brook Run Park. Practices continue to take place on Tuesday evenings and Sunday afternoons, weather and event schedules permitting.
    • There have been anywhere from three to 15 people showing up at any given practice.
    • The park has finally fixed the lights near the practice field – yay!
    • We’ve had several newcomers out for practice – yay!
  • Live Weapons Marshal (Mistress Mara Palmer)
    • Mistress Mara sez “We’re still doing the PEW PEW PLONK PLONK” (direct quote)
    • Acquiring (more) kids’ loaner gear is becoming a priority, since there’s a lot of kids coming to practice.
    • She does have receipts from the past two years, and once she gets Fynlo to sign off on them, she’ll submit them for reimbursement.
    • This June marks the second anniversary of the live weapons program in South Downs! Yay!
    • At last June’s (first anniversary) practice, the Baronial Live Weapons Championship was held. She suggested that this championship could be held each June as an annual event.
    • Practices for the next several months have been scheduled and are posted on the South Downs and Owl’s Nest Live Weapons Facebook group. Current averages for Royal Rounds and tassels can also be found here.
  • Chatelaine (Lady Justina di Silvestri)
    • We had several newcomers come out to Artsy Crown, and several of them came back! yay!
    • With all the newcomers coming to events, Justina realized that we need more summerweight garb available in Gold Key. Chitons are a great option – pretty much one-size-fits-all, and very lightweight. She’ll research cost to purchase fabric to make several chitons; Bú mentioned that Fine Fabrics recently had linen on sale for $3/yd, and Mara mentioned that she has a lot of old bedsheets she acquired a while ago specifically to make chitons. Once she’s finished unpacking and locates the sheets, she’ll donate them to Gold Key.
    • Reminder: we (the Barony) have been invited to present panels at DragonCon this year; this would be a great and fun opportunity for us! If you are interested, please contact Justina or Bú (who will follow up with our contacts at DragonCon about this)
    • Reminder: Mark mentioned that we should try to get involved with some of the events (Lemonade Days, Cherry Blossom Festival, etc.) at the park(s) where we practice to see if we could do demos.
  • Arts & Sciences (Lady Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • Alisandre thanked everyone who took or taught classes at Artsy Crown.
    • With the end of the quarter approaching, she will be submitting her report for baronial Arts & Sciences activity for the past three months. Please let her know what projects you have been working on so she can add it to her report.
    • Mark has a friend who is interested in teaching a blacksmithing class, perhaps on making tent stakes. This class would need to be offered on a weekend.
    • This month’s baronial A&S class will be “Introduction to Middle English,” taught by The Honorable Lady Wenyeva atte grene. This class counts as RUM class HIS-2110, toward the Literature HIS requirement, so if you’re working on getting your RUM credits done, you won’t want to miss this. July’s class “A Tour of Online Linen Sources,” will be taught by Lady Alisandre herself.
    • Thanks to the response from the populace, Baronial Arts & Sciences classes are nearly completely scheduled for 2019, but there’s still opportunities to share you knowledge! If you are interested in teaching a class, please fill out the form or contact Alisandre directly.
  • Reeve (THL Andreva Rigaldi)
    • We have money! yay!
    • June’s report has been submitted, and Andreva announced that the baronial bank account has a balance of $9,301.75 right now.
    • With this report, she can move forward with submitting site deposits for upcoming baronial events.
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff! Yay!
    • We need a couple more keys for our storage unit. Ximon offered to meet up with our locksmith, since the locksmith is out in Covington and Ximon works in Conyers. Iazzie offered he can also meet with the locksmith if necessary, as he games with him.
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Added Bú Feiyan as deputy chatelaine for demos
    • Added a link to guided documentation forms to the A&S page
    • Updated Kingdom of Meridies links to the Kingdom of Meridies website.
    • Updated pages for:
      • Lord Nikon Dawidowicz
      • Lady Agnes Halydaye
    • Updated awards for:
      • Mistress Mara Palmer
      • Lady Justina di Silvestri
      • THL Lucien d’Artois
      • THL Maire Dhocair inghean Chiarain
      • THL Mark de Wytteney
      • His Excellency, Master Wistric Oftun
      • Lady Emmelina le Norreys
    • Submitted quarterly report to the kingdom webminister reporting deputy
    • Pietro announced that our website’s domain needs to be renewed with our service provider, GoDaddy. He is working with His Excellency to take care of this, but will need approximately $21 from the reeve to pay for another year.
    • Mark thanked Pietro for all is excellent work as webminister.
  • Minister of Children (Lady Melusine of South Downs, THL Mark de Wytteney reporting)
    • Lady Melusine and her deputies have been busy, running children’s activities for both days at Artsy Crown. It was a very successful weekend, had lots of kids take part.
      • There were some minor problems at the event, in particular there was little to no signage directing attendees to where the children’s activities were taking place, so it was difficult to find them.
      • There was also a shortage of water available at the children’s activities location.
      • Really important lesson learned: Work with the event autocrat to make sure children’s activities are held in a central, visible location; not only does this make it easy for parents to find the children’s activities, but it also allows the kids to see what’s going on overall at the event.
    • The local groups’ Ministers of Children met with the kingdom MoC to discuss how best to run children’s activities, and how best to respond to the range of ages involved and their range of interests.
    • She is looking for volunteers to teach classes for the kids at events; she is particularly interested in classes that reflect on the event theme and not just busy work.
  • Chronicler (Lady Raven Helmsplitter)
    • Lady Raven is beginning to work on the next issue of the baronial newsletter, The Read Tower and has received a couple of articles.
      • Raven is always looking for more material – articles, photos, artwork, etc., so if you have something you’d like to contribute, please contact Raven directly.
    • Agnes thanked Lady Raven for her work as Chronicler, in particular how enjoyable she makes reading the business meeting minutes.
  • Seneschal (THL Mark de Wytteney)
    • Reminded everyone to please sign in if they hadn’t done so already.
  • Their Excellencies, Master Wistric and Mistress Sunneva
    • Her Excellency mentioned that we had four members of the populace entered pieces at Artsy Crown: Emmelina, THL Veronica da Lucca, Agnes, and Mistress Alessandra. She is particularly pleased to announce that Emmelina received a perfect score for her work! yay!
    • They were glad to host a first-time baronial Memorial Day cookout at baronial homestead 🙂 and it was a lot of fun! Thank you to everyone who was able to come out.
    • They also thanked everyone who helped out with Carver, the Baronial Bebbeh, at Artsy Crown. As His Excellency’s folks are moving to the barony
    • They also announced that the baronial champions will be chosen at Red Tower.

Upcoming Events

  • Red Tower (4-6 October, 2019)
    • Lady Justina and Lady Isabella Parr will co-autocrat, with an event theme of Labyrinth: The Return of the Goblin King.
    • Hard Labor Creek State Park has already been booked for the event.
    • We have been planning things and are very new at autocratting, so we will need a lot of help with this. We need volunteers! Will post volunteer positions online in the near future.
    • Attendees will be divided into two teams: followers of the Goblin King and those protecting the Baronial Bebbeh.
    • Would love suggestions for Labyrinthine things to do at the event.
    • Iazzie is interested in having fighters help for the Friday night Labyrinth; he’ll need four fighters (at least) who can commit to being at the event Friday night and play Labyrinth gods. Suggestion: can HRM play the Goblin King?
    • The nastycrat (the person responsible for keeping the portapotties in good condition) will have a special princely title.
    • Mara has three to four novelty shoots planned, but is open to additional ideas.
  • Castle Wars (21-24 November 2019)
    • His Excellency, having counted all the ballots, announced the winning bid: THE BATTLE OF AGINCOURT! YAY!
    • Mark thanked both bid teams and said it’s always great to have multiple bids for an event, so let’s get started to get a great event going together!
  • Midwinter Arts &Sciences 1 February 2020)
    • It’s still a little early, but no bids have yet been received.
    • We don’t have a site yet, it will be proposed as part of the bid.
    • Given the way classes are taught, it will be important to have a site with easily accessible electricity and projectors.
    • Iazzie is interested in directing a short play that would be presented just before court.

Other SCA Business

  • Mark reminded the populace that the barony is required, per kingdom law, to submit a bid for a kingdom-level event each year. If you’re interested in autocratting, please feel free to contact someone who’s already done the job to see what you might be interested in taking on.
    • As we make our way through our own baronial event bids, it was noted that event sites for Midwinter would also work well for RUM, so we could submit a bid for RUM based on the info we’d develop for Midwinter.
    • We only need to *submit* a bid each year – it doesn’t have to be a winning bid to fulfill the requirement – but we would be very likely to win a bid we submit so the bid needs to be seriously developed.
    • Here is an unofficial list of kingdom-level events (pulled from the kingdom website):
      • Meridian Challenge of Arms (February)
      • Spring Coronation (April)
      • Artsy Crown (Memorial Day weekend)
      • Royal University of Meridies (RUM) (July)
      • Meridian Grand Tournament (September)
      • Fall Coronation (October)
      • Fall Crown List (November)
  • His Excellency asked “who is going to Pennsic?” and reminded the populace that online paid registration ends 19 June.
  • Black Axe is this weekend! Marianna is cooking feast and there are still feast spots left!
    • Mark can’t make it, so he would like those attending to let him know about anything important that might happen
    • Nine Lives Fundraiser will take place at Black Axe
  • DragonCon
    • Duke John is not sure he’ll be able to attend DragonCon this year due to ongoing health issues, but he can guarantee that the chariot will be there.
    • Justina reminded the populace that this year, we have access to a room where we can host panels and more importantly, get on the schedule. This will allow us much better visibility as well as a way to present all the info we want. We really should take advantage of this opportunity.
    • Master Lorenzo has volunteered to serve as default coordinator unless/until someone steps up
  • Master Mathias and Mistress Mara will be headed to Scarlet Guard in Aethelmarc and will be representing the Barony.
  • Reminder: Maire announced that this year’s Knowne World Costume and Fiber Arts Symposium will take place this June at the University of West Georgia. She is serving as class coordinator, and there are still spaces available to teach. Baronessa Isabetta is serving as troll coordinator, and they both encouraged anyone who could to volunteer.
    • Master Ximon is serving as event coachman, coordinating rides to and from the airport.
    • Mistress Margavati will be co-hosting a non-European salon on the second-floor landing of Pafford Hall (the main building where the classes will be held). Books, ideas, snacks, and hangout space will be provided, so if you want to come talk about things that are outside of Europe in period, stop by!

Non-SCA Business

  • Lorenzo has lots of moving boxes and materials in his truck, free for the the taking!
  • Mairghread mentioned that Lord Guillaume Sinclair of Thor’s Mountain and known to many in the barony has been diagnosed with cancer and has undergone surgery. He is home now and recovering – everything is so far, so good.
  • Andreva’s choir is hosting a fundraiser cabaret at the Northside Drive Baptist Church next weekend – broadway music, desserts, and coffee will be featured. For more information, please contact her directly.

 
Next business meeting will be held Wednesday, 3 July 2019, at the Doraville Civic Center.

Thanks!

–Raven

May 2019 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

1 May 2019, 7:30pm

Meeting site for May (temporary) Forest Fleming Arena – 3037 Pleasant Valley Dr, Doraville, GA 30340

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Sir Iastreb introduced a newcomer to the meeting – this meeting was Rachel’s first SCA experience, so Mark gave her a quick summary of what was going on at the meeting.

Officers Reports

  • Herald (THL Lucien d’Artois)
    • Awards at Coronation (6 April 2019):
      • THL Lucien d’Artois – Burning Trumpet
      • THL Maire Dhocair Inghean Chiarain – Argent Comet
      • Captain Nikoslav Mikolaevich – Master of Defense
      • Mistress Mara Palmer – Sable Quill
      • Lady Justina di Silvestri – Order of the Velvet Owl
    • Awards at Fools’ War (20 April 2019):
      • Agnes Halydaye – Meridian Cross
      • THL Maire Dhocair Inghean Chiarain – Argent Comet
  • Knight Marshal (Lady Mairghread Wilson)
    • Mairghread announced that her marshal warrant expires in July, and although she has two deputies, they don’t come to meetings often. She said she is willing to continue serving as Knight Marshal and have her warrant renewed if the populace would like her to continue doing so.
    • Mark asked if she might want to get a deputy that would be interested in stepping up eventually. As Lord Nikon walked in, he was “nominated.”
  • Rapier Marshal (Lord Brendan de Hay)
    • Weather is improving, so practices are more frequent and back at Liane Levetan/Brook Run Park. Practices continue to take place on Tuesday evenings and Sunday afternoons, weather and event schedules permitting.
    • There have been anywhere from three to 15 people showing up at any given practice.
  • Live Weapons Marshal (Mistress Mara Palmer)
    • Mara described that Live Weapons in the SCA include target archery and thrown weapons (knives, axes, etc. that are also thrown at targets.
    • Mara said that practices have been going well – they’ve been able to hold two Royal Rounds at practices.
    • She mentioned that she is running low on loaner arrows; given that she still has available funds in her budget, she will move forward with purchasing additional arrows.
    • With the large number of children who have been attending practices, she will need to add to the supply of child-sized bows. Everyone was pleased with the enthusiasm of the participation of the children at these practices.
    • This June marks the second anniversary of the live weapons program in South Downs! Yay!
    • At last June’s (first anniversary) practice, the Baronial Live Weapons Championship was held. She suggested that this championship could be held each June as an annual event.
    • Mara also announced that due to her baby being due in the fall, she will be at Red Tower but not at Castle Wars.
    • South Downs has been asked to help out with live weapons at Arabian Nights in July, hosted by the shire of Arenal.
    • Practices for the next several months have been scheduled and are posted on the South Downs and Owl’s Nest Live Weapons Facebook group. Current averages for Royal Rounds and tassels can also be found here.
    • The live weapons marshallate has been revamped and she is now only one of two marshals in the Barony (the other doesn’t go to meetings).
  • Chatelaine (Lady Justina di Silvestri)
    • In addition to newcomer Rachel, we also had visitors from the Midrealm who were passing through our lands: Lady Aeffe Thorsdottir and Lady Godhit of Cynnabar, who presented Their Excellencies and THL Mark with a penny as a token to allow them to pass through our kingdom
    • Justina welcomed back Owen and Caroline, and welcomed (back) Lady Agnes, who has officially moved back into the Barony. Yay!
    • She also announced she has a new deputy in charge of demos, Bú Feiyan – yay!
    • We (the Barony) have been invited to present panels at DragonCon this year; this would be a great and fun opportunity for us! If you are interested, please contact Justina or Bú (who will follow up with our contacts at DragonCon about this)
    • Mark mentioned that we should try to get involved with some of the events (Lemonade Days, Cherry Blossom Festival, etc.) at the park(s) where we practice to see if we could do demos.
  • Arts & Sciences (Lady Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • Kingdom Arts & Sciences, aka Artsy Crown is coming up! There will be classes to take, and opportunities to teach! The signup sheet is available on the event website. Classes include martial topics, dance, a Courtesans track, and more!
    • Mark has a friend who is interested in teaching a blacksmithing class, perhaps on making tent stakes. This class would need to be offered on a weekend.
    • This month’s baronial A&S class will be a class on the Spanish Inquisition in May, taught by Zhelana Vovkivna, followed in June by a class on the Introduction to Middle English, taught by The Honorable Lady Wenyeva atte grene. This class counts as RUM class HIS-2110, toward the Literature HIS requirement, so if you’re working on getting your RUM credits done, you won’t want to miss this.
    • Thanks to the response from the populace, Baronial Arts & Sciences classes are nearly completely scheduled for 2019, but there’s still opportunities to share you knowledge! If you are interested in teaching a class, please fill out the form or contact Alisandre directly.
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff! The Quartermaster manages all the stuff!
    • Lucien started by thanking everyone who helped move to the new storage space and re-inventory everything
    • He will set up a Google doc with a supplies list so anyone who needs to access the baronial supplies for an event will know what is available and can sign out what they need.
    • Mark added that the Minister of Children still has all her supplies and will reinventory her own supplies. She will also be donating wheeled bins that will make things easier at events for the kids’ activities.
    • The Barony has collected a large lost & found inventory over many past events; Lucien will bring it all to the next project night and it will be available to whoever wants the items. There had been discussion about holding a Baronial Yard Sale at an event or practice to sell off the lost and found and excess Gold Key, but there are questions about whether it would be worth it for the group (the Barony or another local group) to run such a yard sale, so we might also just offer it to anyone who wants the items, or donate it to Welcome Home or for kingdom largesse.
    • Juliane offered that she has photos of all the lost & found items, and will post them soon.
  • Reeve (THL Andreva Rigaldi)
    • We have money! yay!
    • Coronation was much more profitable than we expected, our profit total was just under $2,000 ($982 went back to Kingdom, and the remaining $982 was deposited to the Baronial bank account)
      • The site was more expensive than others we’ve used, but we over-budgeted on other items so it worked out really well
    • The monthly report is not yet ready, as today is the first of the month
    • Andreva reminded everyone that before an event flyer is submitted to Popular Chivalry (the monthly kingdom newsletter), it needs to go to her and Their Excellencies for approval and to allow Andreva to get PayPal set up for the event.
    • Speaking of PayPal, there will be a class on PayPal offered at Artsy Crown. Anyone who might be interested in running Troll (to run credit cards) and help with reservations needs to take this class.
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Added new page for:
      • Baroness Isabetta de San Marco
    • Updated awards for:
      • Lady Agnes Halydaye
      • Master Nikoslav Mikolaevich
    • Posted change in meeting site for the month of May
  • Minister of Children (Lady Melusine of South Downs, THL Mark de Wytteney reporting)
    • Lady Melusine mentioned she has two deputies, Svala and Una
    • Melusine described how she would like to split children’s activities into two groups, based on age: Melusine would take the older kids (9+ years old), Una taking care of the younger kids (8 and under), and Svala will float between the two groups as needed.
    • She is looking for volunteers to teach classes for the kids at events; she is particularly interested in classes that reflect on the event theme and not just busy work.
    • We have been getting great feedback from people about our children’s activities, and Melusine had been asked to run children’s activities at Fools’ War and Artsy Crown.
    • Bú mentioned that she registered her child in Page School, and suggested that if the classes Melusine wants to offer are approved by the Page School, the children taking the classes will get credit.
  • Chronicler (Lady Raven Helmsplitter)
    • Lady Raven is beginning to work on the next issue of the baronial newsletter, The Read Tower and has received a couple of articles.
      • Raven is always looking for more material – articles, photos, artwork, etc., so if you have something you’d like to contribute, please contact Raven directly.
  • Seneschal (THL Mark de Wytteney)
    • Mark thanked Brendan, Lucien, Lorenzo, Ximon, and everyone who helped with Coronaton and moving all the baronial gear to the new storage unit. Tir Briste was also very thankful for what they did to help set up Fools War.
  • Their Excellencies, Master Wistric and Mistress Sunneva
    • Her Excellency wants to get baronial beautification projects going for upcoming events – projects that will help spiff up the baronial campsite and the baronial (and that of its populace) presence at events.
    • Most of the new baronial silk banners have gone missing – it is most likely that they accidentally got packed in with something else and the person who has them doesn’t realize they have them.Their Excellencies have asked for everyone to go through their camping kits to see if anyone has them. They would love to get them back, please!
    • His Excellency mentioned that are a lot of jobs, in all categories, that need to get done in the barony throughout the year and at events we host; please consider volunteering for even an hour or two if you can. He also noted that it’s been a while since he’s heard Iazzie say “it’s embarrassing!” Find something you find interesting, that you are already participating in, and look into how you can help.
    • Adding on to what His Excellency said, Andreva pointed out that there are people who volunteer for an entire event and who need help covering for things/taking a short break, etc. Taking a few moments, even without “officially volunteering” to check in with those who have been working all day, is greatly appreciated. She said that, for herself, she “goes to ‘my’ events to work, [and] goes to other event to have fun.”

Upcoming Events

  • Red Tower (4-6 October, 2019)
    • Lady Justina and Isabella Parr presented a bid, with an event theme of Labyrinth (with history).
    • Hard Labor Creek State Park has already been booked for the event.
    • They do not yet have a feastcrat lined up yet, so the final costs may varya little depending on the feastcrat. However, feast pays for itself, so any variation should be minor.
    • Breakeven numbers compared to last year’s turnout are pretty close, but there is some wiggle room that would allow us to turn a small profit.
    • Motion to vote made, seconded and voted on with unanimous approval. Yay!
    • For details about the event bid, click here.
  • Castle Wars (21-24 November 2019)
    • Four bids by two parties (each party presented a bid for two different sites options)
      • The Al-Sihah Shriners site, where we’ve held several events over the past couple of years
      • Camp Benjamin Hawkins in Byron, where Coronation and Fools’ War were held this year
    • Andreva mentioned the Shriner site is $2900 (with deposit back), but we need to rent portapotties, ant killers, dumpsters, etc. and totals roughly $5K. People we talk to there are great, but the person who’s been onsite is difficult to work with. When we first started working with the site, it was pretty empty, but over the years they’ve expanded to allow short-term tenants living there (construction workers, etc), which has led to non-event attendees wandering into our campsites.
    • Camp Benjamin Hawkins has offered us a flat rate of $5,000, but portapotties and a lot of other things are included in the price. From what we’ve learned from Coronation and Fools’ War, we may need to rent additional portapotties (as well as reconsider their placement around the site). The site areas are more spread out than the Shriners’ site, and parking is more of an issue at Camp Benjamin Hawkins.
    • The populace was asked to narrow down the submitted bids based on site preference. Camp Benjamin Hawkins was selected by a clear preference.
    • Based on time constraints at the meeting, each event bid will be presented, but discussion will take place online and questions can be taken by email. A final vote on the Castle Wars bid will take place at the June business meeting.
    • Bid #1: Co-autocrats: Baronessa Isabetta de San Marco and Lady Angharat merch Morcant
      • Baronessa Isabetta has autocratted 2 coronations, 3 Meridian Challenge of Arms, and several other events
      • Event theme: The Battle of Agincourt
      • Breakeven numbers are 115 day trip, 200 weekend
      • Proposed feastcrat is Countess Thorkatla
        • Feast will be a traditional above and below the salt, sitdown feast for both
        • Feast will feature French and English dishes, reflecting the theme
        • 3 or 4 courses for each feast, and the menus will be complementary: similar dishes but with more extravagant ingredients for the above the salt feast
        • There will be two kitchen teams, each cooking one feast
      • For further details about the bid, click here
    • Bid #2: Co-autocrats: Baron Piers Simmons and THL Maire Dhocair Inghean Chiarain
      • Event theme: War at the End of Time (Dr. Who)
        • For the armored fighting, this will be represented as Rome vs. Gaul
        • For rapier fighting, this will be represented as France vs. England
        • There has been an offer of having siege engines at the proposed event, depending on approvals from site management
      • Proposed feastcrat is Mistress Marianna Cristina Tirado de Aragon
      • For further details about the bid, click here

Other SCA Business

  • Iazzie put on his hat as Deputy Seneschal for northern Meridies, and announced that there will be an open meeting with the SCA Board of Directors at Black Axe (7-9 June at Dalwhinnie Fields)
  • THL Juliane announced that she will be hosting monthly garb nights at her home on the second Thursday of each month; the first garb night will focus on viking aprons. For further information, please contact her directly.
  • Maire announced that this year’s Knowne World Costume and Fiber Arts Symposium will take place this June at the University of West Georgia. She is serving as class coordinator, and there are still spaces available to teach. Baronessa Isabetta is serving as troll coordinator, and they both encouraged anyone who could to volunteer.

Non-SCA Business

  • THL Andreva has a spring chamber music concert on 3 May in Decatur, 5 May at Northside Drive Baptist Church. The concert will feature music by women composers, and although the program is not entirely period, there will be several pieces by Hildegard of Bingen. Contact her if interested.
  • Master Mathias and Roís O’Shannon will hold their handfasting in 2020 – stay tuned!
  • This month will have a fifth Wednesday – that means, it’s time for another Baronial Fifth Wednesday Potluck! As always, it will be garb-encouraged, but not required. We’ll look into whether we can hold it here at the temporary meeting site.
  • This location will be our meeting site for all our meetings this month, because the Mayor outranks us 😀

 
Next business meeting will be held Wednesday, 5 June 2019, at the Doraville Civic Center.

Thanks!

–Raven

April Baronial Business Mini-Meeting Minutes

South Downs Baronial Business Mini-Meeting, Coronation Post-Mortem

10 April 2019, 7:30pm

Doraville Civic Center – 3744 Central Ave., Doraville GA

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our illustrious seneschal, THL Mark de Wytteney sez “Welcome! If you did not sign in, please sign in!”

(Baroness Irina, Tir Briste’s Reeve, called in to listen on speakerphone)

Coronation Post-Mortem

  • Since Tir Briste has Fools’ War coming up in 2 weeks, it is important that we get feedback from Coronation to help make Fools’ War run smoothly
  • Parking issues
    • We underestimated how much parking we needed and set up
    • We should try to set up handicapped parking near the feast hall to accommodate anyone who needs access
    • There were problems with people insisting on parking illegally, especially near the feast hall; this was dangerous because the cars blocked the one main road around the site
      • HRM Sebastiannos has volunteered to strong arm obstinate parkers
      • Rude people need to be escalated to the local seneschal – this is not acceptable.
  • Signage Issues
    • Definitely need more signage, more ropes, directions
    • We underestimated how dark the site got at night, especially roads and paths; it was difficult to get around and find things
    • We should reconsider using the interior road/not roads, since they weren’t marked on the map – either don’t use them or really mark them well
    • Signage should be reflective – reflective tape on signs?
    • It was suggested that we could get inexpensive/dollar store solar lights to add to the posts along the road? There were concerns about how long they would last, but definitely something needs to be done to make the roads/paths more visible at nightJuliane – parking was a big problem and was compounded by the fact that it was a new site so we didn’t know how to expect overage. There are also mobility issues for the site.
    • A large sign “STOP – GO TO TROLL” would be helpful
    • Quantity and quality of signage needs to be reconsidered – many more, larger. Bu Feiyan offered to host a sign session over at the maker space (not on Wednesday)
    • Lady Emelina also offered to print signs at her studio – and we can then get them laminated?
    • Can we mark parking spaces to make the space more efficient? Hard to do, but what really is needed is help guide cars into parking. How to do this with the resources we have
    • Logs around site (to sit on?) in camping/parking areas are impossible to see at night – someone ran their car up on one and it took 3 hours to get the car off.
  • Troll Issues
    • Having designated people at troll to direct people to parking would be really helpful
    • Troll location was fantastic but once the parking lot was full, we couldn’t see the pavilion. We should set up a few temporary parking spots near troll (like at Gulf Wars) – if the spots are full, you wait. This would help encourage people to troll in, since there will be nearby spots open (or opening up quickly) near troll
    • There are significant liability issues if attendees don’t troll in and then something happens – we have no way of knowing if or where you are onsite
    • THL Lucien added to the trolling issue – we realized we didn’t do this after the fact, but we need to have index cards with contact info for all the cars, in case a car has to be moved etc.
    • Duchess Gwynhwyfar asked if there could be an entrance less easily accessible that would help manage traffic. Given the layout of the site, this would not help
    • It was also suggested that if you don’t like to wait at troll, preregister and you move through troll much more quickly!
  • Ranger John was AWESOME!
    • He gave Lord Brendan the keys to the ranger truck to haul garbage
    • The rangers really appreciated how reasonable we were as a group; he had never been complimented so much by a group
    • Pine cones – really need to rake before event
    • The way the contract is setup currently, it will be hard to make a sufficient profit (price per head, no limit). Ranger John mentioned that if we could help rake pine cones and mow the field, we could get a discount. Everyone was enthusiastic about following up with this idea for the future
    • Even though staff sprayed for ants, there was still an ant issue. However, Ranger John has supplies and is more than happy to continue spraying ant hills that we let him know we find.
    • THL Mark is writing a letter to Ranger John’s boss – letting him know how great he was for our event
    • Mark let Baroness Irina know that this Saturday (13 April), we’ll be bringing 8 of the castle walls down to the site (with Ranger John’s blessing). They are allowing us to store things on site leading up to Fools’ War, which will make their setup and our post-event cleanup so much easier.
    • Maybe we can get permission to get a storage box on site for our gear (like we had planned to do at one time at the Shrine)?
    • We really want to try to keep this site, so whatever we can do to encourage that is good
    • Mark said that Ranger John would love to see us do some demos for the Boy Scouts there; there was also much enthusiasm for this idea, both from our group and (as commented by Baroness Irina, the populace of Tir Briste)
    • Tir Briste has been doing work along those lines (as they’re much nearer), and we want to help with that
  • Volunteering Issues
    • Mistress Margavati asked if we could subsidize registration for those who are willing to volunteer to manage parking, outside of the event budget; this, however, would be difficult if not impossible to do
    • We seem to always have problems coming up with volunteers at events – it’s hard to justify paying to attend then not enjoying the event
    • How to encourage volunteers? raffles? discounts? subsidized feast?
    • Bu Feiyan mentioned that when she volunteers with cons, the volunteers get a doohickey that recognizes them as volunteers. People like having extra bling.
    • How do we account for all the unofficial volunteers?
  • We need to approach these large events like the large events they are
  • HRM – Sharing sites with other groups (Tir Briste/Fools War, etc) makes things go much more smoothly, since both groups become really familiar with the site.
  • Irina will be addressing the parking issues (see what can be done); they’ll be putting up reflective tape throughout site to help make things easier to see. Possibly move equestrian elsewhere to add parking
  • They’ll have a popup tent at the top of the troll parking for preregistered attendees to help move things along
  • Duchess Gwynhwyfar keeps an “oh shit” book for every event she goes to, where she marks down anything she thinks “oh shit – that shouldn’t have happened”
  • Need to control limited bathroom access in the hall and the kitchen – a lot of people didn’t know the kitchen space had a bathroom, but enough people at the event knew and made a rather crowded kitchen (during feast prep) more crowded
  • Kitchen space was fairly large, but not well arranged – actual work space was really small.
  • Pietro asked – was there anything else good to share?
    • The ranger
    • The site space was great and fairly compact

Next business meeting will be held Wednesday, 1 May 2019, at the Doraville Civic Center.

Thanks!

–Raven

April 2019 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

3 April 2019, 7:30pm

Doraville Civic Center – 3744 Central Ave., Doraville GA

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Officer Reports

  • Armored Marshal (Lady Mairghread Wilson)
    • Weather is improving, so practices are more frequent
    • Due to Coronation, there will be no practice this coming Sunday (7 April)
  • Rapier Marshal (Lord Brendan de Hay)
    • Weather is improving, so practices are more frequent and back at Liane Levetan/Brook Run Park
    • Due to Coronation, there will be no practice this coming Sunday (7 April)
  • Arts & Sciences (Lady Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • Lady Alisandre has posted a report form on the baronial website – if you’ve done any cool things over the last quarter, please fill out the form so we can include it in the quarterly A&S report
    • There’s been regional rapier practices, and regional armored fighter practices… but now, Lady Alisandre will be hosting the first Regional Craft Practice, on Sunday, 28 April, at her home. Bring your projects! Bring your research! Bring your questions! Bring potluck! Please contact Alisandre directly for address.
    • This month’s baronial A&S class will be a hands-on class on making bysockets (pointed Robin Hood-style hats), taught by THL Madelena da Firenze, followed by a (not-hands-on) class on the Spanish Inquisition in May, taught by Zhelana Vovkivna.
    • Thanks to the response from the populace, Baronial Arts & Sciences classes are nearly completely scheduled for 2019, but there’s still opportunities to share you knowledge! If you are interested in teaching a class, please fill out the form or contact Alisandre directly.
  • Herald (THL Lucien d’Artois)
    • Awards at Gulf Wars:
      • Baroness Isabetta de San Marco – Sovereign’s Pleasure
      • Lord Quintus Valerius Gracchus – Legion of the Bear
      • Lord Bram Halfdannarson – Meridian Majesty
      • THL Maire Dhocair Inghean Chiarain – Meridian Majesty
      • THL Piers Simmons – Court Barony
  • Chatelaine (Lady Justina di Silvestri)
    • Not much new to report – there will be newcomers at Coronation, so Justina will send some Gold Key with THL Lucien; those who need Gold Key can find it at Troll.
    • Justina also announced that within the next year, she will step down as chatelaine, so so she will be looking for volunteers to serve as deputy now (deputy Chatelaine and deputy in charge of demos) and who can then step up next year to serve as Chatelaine. Baron Piers, who had been serving as demo deputy, will be stepping back from that role. If you want to have fun and hang out with cool new people and show them the ropes, please consider one of these roles! If interested, please contact Justina directly.
  • Minister of Children (Lady Myndee of South Downs, THL Mark de Wytteney reporting)
    • Lady Myndee will be running children’s activities at Coronation, Fools’ War, and Artsy Crown
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Added new page for:
      • Baroness Isabetta de San Marco
    • Updated awards for:
      • Lady Agnes Halydaye
      • Master Nikoslav Mikolaevich
    • Posted change in meeting site for the month of May
  • Chronicler (Lady Raven Helmsplitter)
    • Been busy catching up on posting the meeting minutes to the baronial website
    • Lady Raven is beginning to work on the next issue of the baronial newsletter, The Read Tower and has received a couple of articles.
      • Raven is always looking for more material – articles, photos, artwork, etc., so if you have something you’d like to contribute, please contact Raven directly.
  • Seneschal (THL Mark de Wytteney)
    • His Excellency and THL Mark have been looking at storage spaces
      • They found one in Doraville, very near the meeting space
        • The space is not climate controlled but has good (not 24hr) access, but open til 9pm
        • The facility’s requirement to use their locks will require us to get keys made for those (and only those) who need to access
  • Reeve (THL Andreva Rigaldi)
    • We have money! yay!
    • We currently have a balance of $8,454.21 in the baronial bank account.
    • Current balance in the baronial bank account is approximately $9,700
    • There was a small issues with Midwinter A&S – PayPal sent us a check and it disappeared; this is being taken care of.
    • She is still getting the new signatories changed for the baronial bank account – should be resolved soon
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff!
    • We will be moving stuff the weekend after coronation to the new storage unit
    • Coronation stuff will go to new storage unit, make moving easier
  • Their Excellencies, Master Wistric and Mistress Sunneva
    • We are looking forward to Coronation!
    • Wistric will be there Friday and Saturday, Sunneva will be there Saturday
    • Please sign up for volunteering!
    • Please let them know if you have questions, advice, counseling
    • The baronial bebe, Carver, says hello. He is already a member, does not yet have a name submitted lol
      • Can “Squishy” be documented?

Upcoming Events

  • Spring Coronation for TRH Sebastiannos and Morgan (5-7 April, 2019, co-Autocrat THL Juliane de Vivonne reporting)
    • It’s going to happen! It’s gonna be great!
    • Main problem with site at this point is that it has only limited accessibility regarding those with mobility issues
    • Hoping it’s not going to rain, since the hall is going to be closed for set up
    • Site booklet is amazing, including illustrations by Lady Agnes
    • If you can, volunteer for troll – lots of people day tripping, so it will be busy Saturday morning
      • 2 hour shifts
      • Friday til 11pm, Saturday til 3
    • Troll is right across the way from the SD encampment, and is a permanent pavilion (water + power)
    • South Downs’ encampment also has a permanent pavilion
    • Fynlo and his people have already marked off the site
    • A lot of the prep is being done for both Coronation and Fools War (2 weeks later)
    • Set up should be really easy, we have good relationships set up with the rangers there
    • Access to additional tables, etc, if we need it via the site rangers
    • We are bringing tables for fighter support and archery
    • If you need anything from storage, let Juliane know ASAP so it can be pulled
    • First aid cabin will be the staff office
    • Have the radios been tested for range onsite? Juliane is confident they’ll be fine
    • Margavati asked about where breakfast is happening (since hall is closed) – all the food is happening near the hall
    • Margavati, Annelise, and Illy are running breakfast, looking for volunteers to help make and serve breakfast.
    • Julie needs help with traffic staff
    • Veronica confirms that all staff positions have been filled, but still/always needs volunteers
    • Still looking for vegetarian options for travelers far other than a soup
    • There are a lot of flush toilets as well as port-a-potties on site, but only one flush toilet in the hall – in order to manage access to it, we will likely make that specifically available for handicapped/mobility issues
    • On behalf of Nikoslav, His Excellency is requesting that he have access to the propane torches for his vigil
  • Red Tower (4-6 October 2019)
    • We need an autocrat! The person looking at serving had conflicts come up, and will be unable to do so
    • Lady Justina and Amanda/Isabella are interested and volunteered – yay!
  • Castle Wars (21-24 November 2019)
    • Holding off on Castle Wars discussion until next month, after coronation

New SCA Business

  • Mistress Mara wants us to know that Dreamstone is coming up – “it will be a ton of fun, y’all should come out!”
  • THL Juliane, as trumpet herald, runs the lysts, and this year’s Artsy crown will be her year. She is looking for a deputy! Anyone interested in learning about running a tournament lyst, please come sit with her at Artsy crown and see how she does what she does. Lucien pointed out that she brings really great snacks and you’ll get to meet all the fighters.
  • Justina announced that the Courtesans of Meridies is now an officially chartered guild (yay!). If you’re over 21 years old and interested in finding out what they’re up to, please contact her or seek out the Courtesans’ salon at events.
    • Lots of overlap with chatelaines – both groups are welcoming and help people have fun 🙂
  • Lucien reminded everyone who came to the meeting to sign in if you haven’t already done so.
  • Mistress Allesandra – Artsy Crown is coming in May, and our barony has a ton of Laurels and OVOs (Order of the Velvet Owl) who would love to mentor you to enter Arts & Science competitions, at Artsy Crown and throughout the year. Lots of opportunities! Lots of fun, even if you’ve still got a project in progress
  • HRH Sebastiannos will be offering a prize of a table to the winner of his Life in the SCA competition at Artsy Crown: entries are hacks to help disguise mundane things at events look more period
  • There will be a poetry competition at Coronation!
  • There will also be a scribal challenge at Coronation, and Lady Stella is sponsoring the non-western category; Mistress Margavati will be providing the prize

Non-SCA Business

  • THL Andreva has a spring chamber music concert on 3 May in Decatur, 5 May at Northside Drive Baptist Church. Contact her if interested.
  • Margavati has a recital with her Indian dance group at the World Congress Center in May as well. Lots of northern Indian classical dance! If interested, please contact her for ticket info.

 
Next business meeting will be held Wednesday, 10 April 2019, at the Doraville Civic Center, and will be a post-mortem on Coronation. The next regular business meeting will be held Wednesday, 1 May 2019.

Thanks!

–Raven

March 2019 Baronial Business Meeting minutes

South Downs Baronial Business Meeting

6 March 2019, 7:30pm

Doraville Civic Center – 3744 Central Ave., Doraville GA

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Officer Reports

  • Live Weapons Marshal (Mistress Mara Palmer, reported by THL Mark)
    • We have practices and have been going well – people are successfully shooting targets and not each other! Yay!
    • Practices for the next several months have been scheduled and are posted on the South Downs and Owl’s Nest Live Weapons Facebook group. Current averages for Royal Rounds and tassels can also be found here.
    • Mara needs specs for the live weapons field for Coronation
    • Mara will be asking Bryn Madoc for help with setting up the field again (and will remind them to save their receipts this time)
    • Members of the Barony of South Downs received 5 tassels at Midwinter A&S; four-year-old Liam is the youngest to earn a white tassel (yay!)
    • She also has requested for volunteers to help make tassels for the archers. Instructions are available on the Facebook Live Weapons group; if interested in helping, please contact her directly.
  • Arts & Sciences (Lady Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • Lady Alisandre thanked everyone who taught classes at Midwinter A&S
    • This month’s class, “Who Was King Arthur, Anyway?”, will be taught by Cellach Ingen Oengusa, followed by THL Madelena da Firenze’s class on making bysockets in April.
    • Thanks to the response from the populace, Baronial Arts & Sciences classes are nearly completely scheduled for 2019, but there’s still opportunities to share you knowledge! If you are interested in teaching a class, please fill out the form or contact Alisandre directly.
  • Herald (THL Lucien d’Artois)
    • Awards at Gulf Wars:
      • Isabetta de San Marco – Sovereign’s Pleasure
      • Quintus Valerius Gracchus – Legion of the Bear
      • Bram Halfdannarson – Meridian Majesty
      • Maire Dhocair Inghean Chiarain – Meridian Majesty
      • Piers Simmons – Court Barony
  • Reeve (THL Andreva Rigaldi)
    • We have money! yay!
    • We made a profit of $XXX at Midwinter A&S
    • Current balance in the baronial bank account is approximately $9,700
    • February report will be submitted to Kingdom after tonight’s meeting
    • The names for the new signatories (see February meeting minutes) have been submitted
  • Chatelaine (Lady Justina di Silvestri)
    • Lady Justina thanked everyone who came out to help at Anachrocon
      • We had 10 people sign up to receive emails
      • Had several conversations with attendees who were somewhat familiar with the SCA
    • Justina announced that the shire of Owls Nest will be hosting monthly newcomers’ picnics
    • Owls Nest will be hosting a demo at Kennesaw State on 15 March. His Excellency has asked the Gold Key Deputy to help out.
  • Rapier Marshal (Lord Brendan de Hay)
    • We are still holding practices when the weather allows.
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff!
    • We are continuing the hunt for a new storage site – stay tuned!
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Zhelana has volunteered to serve as deputy webminister; she has been set up with a deputy-webminister login and webminister documentation
    • Announced the investiture of Their Excellencies, Wistric and Sunneva
    • Midwinter A&S web page:
      • Added directions
    • Spring Coronation web page:
      • Updated event text
    • Updated the Baron & Baroness officer page and email forwarder (Wistric and Sunneva)
    • Updated the Seneschal officer page and email forwarder (Mark and Juliane)
    • Updated A&S officer page and email forwarder (Alisandre)
    • Updated Webminister officer page and email forwarder (new deputy: Zhelana)
    • Changed equestrian email forwarder from Lorenzo to Pietro (please let Pietro know if there’s someone more appropriate)
    • Updated awards for:
      • Mistress Adela Scrijver van Brugge
      • Lady Alisandre Ysabeau de la Chapelle
      • Lord Bram Halfdannarson
      • Master Lorenzo Petrucci
      • Mistress Sunneva di Cleia
      • THL Veronica de Luna
      • Master Wistric Oftun
    • Zhelana added new pages for:
      • Lady Agnes Halydaye
      • Cellach Ingen Oengusa
      • Lady Annelise Wulf
    • Added link to “An Unofficial Guide for Newcomers to the SCA” by Avelyn Dale
    • Added “Baronial Likes and Dislikes” page
    • Added link to “RUM Class: Basic Heraldry” YouTube video to Wenyeva’s page
    • Updated live weapons practice dates on fighter practice page.
  • Minister of Children (Lady Myndee of South Downs, THL Mark de Wytteney reporting)
    • Lady Myndee won’t be able to make meetings in March, due to real-life responsibilities
    • Myndee will be running children’s activities at Fools’ War
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Seneschal (THL Mark de Wytteney)
    • Got seneschal’s warrant turned in
    • Thanks Juliane for filling in over the past month
    • We are still meeting here in Doraville, but we’re still looking for a new site to better fit our budget
    • If we can keep this space for a flat $220/month, we can stay here – it’s close enough to being on budget
  • Their Excellencies
    • Sunneva apologizes for missing the mtg
    • Midwinter A&S and their Investiture were awesome and they were humbled by the awesomeness of the populace
    • Lots of banner making – down to a science! Their Excellencies encourage everyone to consider making personal banners

Upcoming Events

  • Gulf Wars (9-17 March 2019)
    • Their Excellencies wont be able to attend, but they encourage everyone who goes to wear lots of black and white garb
    • A reminder to the populace: if you volunteer at Gulf Wars, make sure you fill out a form identifying you as a member of South Downs so our Barony get credit/money for your work as a member of South Downs. There is a great form on Kingdom website that you can fill out in advance.
    • There’s all sorts of volunteer positions available, some you didn’t even think were volunteer opportunities (dog walking! calligraphy!)
    • Sir Iastreb (Iazzie) commented it is also important that Meridies maintains our level of volunteering to make sure we get income as a Kingdom from Gulf Wars
    • Ca’ d’ Oro will be hosting a fashion show; there will be a social after the fashion show and they need volunteers
    • Courtesan/newcomers ball on Tuesday
    • Courtesans’ Meridian charter will be signed at Gulf Wars and they will be an official Kingdom Guild
  • Spring Coronation for TRH Sebastiannos and Morgan (5-7 April, 2019, co-Autocrat THL Juliane de Vivonne reporting)
    • It’s going to happen!
    • Site deposit and insurance have been done
    • 3 elevations – Nikoslav Mikolaevich, Mykael Halfdan, and Kerstyn Gartenerin
    • Baron Cormac Mor, OP, Wreath Sovereign of Arms, will be attending Coronation and holding classes all day as well as a roundtable lunch. He needs a whiteboard. Iazzie has three he can loan, but will need a reminder to bring them.
    • Clark and Fynlo walked the site to map everything out. They’ll get it done tonight, and the event site will be updated.
    • We need signage for site! Project night? How many signs? Put a list together and we can address it at project night
    • Feast – have to pre-register for feast!
    • Needs volunteers
      • Merchant liaison!
      • Pottycrat
      • Saturday breakfast
      • Sunday GTFO breakfast
      • Friday travelers fare
      • Scribal point
      • Rapier and armored MiC
    • Mariana is SafeServ certified

New SCA Business

  • There are rumors of a conflict in the making with our cousins to the north, the Barony of Nottinghill Coill of the Kingdom of Atlantia. Hmmm…
  • Iazzie mentioned that our baronial financial policy states that an event Marshal in Charge (MiC) is comped, and asked if this is still the case? If so, does this extend to all the MiC for each martial discipline (armored, rapier, live weapons)? Is this something we want to extend to kingdom-level events?
      It was decided this issue will be tabled until the next business or financial committee meeting

 
Next business meeting will be held Wednesday, 3 April 2019, at the Doraville Civic Center.

Thanks!

–Raven