Category Archives: Midwinter A&S

January 2019 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

2 January 2019, 7:30pm

Doraville Civic Center – 3744 Central Ave., Doraville GA

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Master Wistric sez “Welcome! If you did not sign in, please sign in!”

Baronial Polling Results
HRM Gwenhwyfar announced that after a great turnout with votes and comments from the populace, the new Baron and Baroness South Downs will be Master Wistric Oftun and Mistress Sunneva de Cleia! Huzzah!

Officer Reports

  • Herald (THL Lucien d’Artois)
    • Awards – Magna Faire
      • Lady Stella di Silvestri – Order of the Velvet Owl
    • Submissions
      • THL Andreva Rigaldi – device and name change registered Margot de Saint Denis
  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • Lord Bram has offered to step up as deputy armored marshal
      • Lady Mairghread will discuss with their new Excellencies how they would like to handle choosing their new rapier and armored Baronial champions
    • Youth
      • Completed reports for the youth program
      • Is working on rewriting the rules for youth rapier
  • Rapier Marshal (Lord Brendan de Hay)
    • We are still holding practices when the weather allows.
    • We are looking for a new site for Tuesday evening practices, given the ongoing problems with lighting at both Blackburn and Brook Run parks.
  • Live Weapons Marshal (Mistress Mara Palmer)
    • December’s practice was rained out
    • Practices through May 2019 have been scheduled and are posted on the South Downs and Owl’s Nest Live Weapons Facebook group
    • Mistress Mara needs to get in touch with anyone who’s earned a tassel, so she can arrange to have the tassels presented in court
    • She also has requested for volunteers to help make tassels for the archers. Instructions are available on the Facebook Live Weapons group; if interested in helping, please contact her directly.
  • Chatelaine (Lady Justina di Silvestri)
    • We’ve had some awesome new people who have recently joined the Barony – welcome!
    • Anachrocon is coming in February! Please stay tuned for updates, but in the meantime, teachers are needed to teach at Anachrocon, if interested, please contact Justina.
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • We have A+S in the Barony, and it is good! Yay!
    • Thanks to the response from the populace, Baronial Arts + Sciences classes have been scheduled through July 2019 “because y’all are amazing!” But there’s still opportunities to share you knowledge! If you are interested in teaching a class, please fill out the form or contact Mistress Sunneva directly.
    • Our next A+S class will take place on January 23, when Sir Iastreb will teach the History of Chess; Iazzie described it as more of a survey of the evolution of chess from its earliest historical versions to modern chess as we know it today.
    • Lady Justina will teach February’s class, “Taking a Bite Out of History: Your Ancestors Were Cannibals!” followed by Cellach Ingen Oengusa’s class “Who Was King Arthur, Anyway?” in March, and THL Madalena’s class on making bysockets in April.
  • Reeve (THL Andreva Rigaldi)
    • We have some money! Huzzah! We don’t have specifics yet, as the report just arrived today, so she hasn’t yet had a chance to analyze it.
    • Andreva pointed out that the profits the Barony makes on our big events goes toward paying for the storage unit and meeting site rental fees, and not much more than that. So please consider hosting fundraiser lunches at events, as those profits go towards any other needs and requests for Baronial supplies
    • Gulf Wars is coming! Make sure you designate the Barony of South Downs as your local group when you volunteer – local groups will receive funds based on the number of volunteer hours logged by their members.
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff!
    • Lucien thanked everyone who came out on project night to help mark new baronial kitchen supplies, etc.
    • Inventory weekend coming to a weekend near you! Please stay tuned and come and help out!
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Worked on disk cleanup
    • Midwinter A+S site updates:
      • Class signup link
      • Fighter practice page – updated live weapons schedule for early 2019
      • Live Weapons marshal page – added links to Meridies archery scores and How to Make Tassels instructions
  • Minister of Children (Lady Myndee of South Downs, THL Mark de Wytteney reporting)
    • Not much has happened in the past month, but Myndee and her deputy have volunteered to run children’s activities at Fools’ War
  • Seneschal (Master Wistric Oftun)
    • Wistric thanked everyone who helped with the Baronial polling
    • We need to find a new meeting site, as the rental rate has been raised from $50/week to $70/week beginning in March 2019. Perhaps we can go to St. Philip’s in Buckhead? But we’re definitely open to new site options.
  • Their Excellencies
    • His Excellency also thanked everyone who helped with the Baronial polling, and is looking forward to the new Baron and Baroness South Downs
    • He then asked if anyone was going to Magna Faire, and what activities they were planning on taking part in – A+S? Fencing? Anything else?

Other SCA Business

  • Midwinter Arts + Sciences (9 February 2019)
    • We’re having an event next month!
    • Classes are coming along
    • Many volunteer positions have been filled, but volunteers are still needed – please contact Lady Alisandre if interested
    • Still looking for a group to host the fundraiser lunch
    • Evening court will be held in the ballroom but we have zero chance of getting in there before 3:00pm, so morning court will take place in the lecture hall
    • We are going to try to have evening court start at 4:30pm because there is a lot that will happen at court and we have a hard out of the site at 6:30pm
    • Now that we know who is being invested as Baron and Baroness South Downs, we can move forward full force with planning the investiture
    • Please pre-register for Midwinter A+S, it will make troll go a lot easier and more quickly
    • Speaking of troll, volunteers are still needed for troll shifts, especially first thing in the morning
    • Regional Fighter Practice – it’s happening (weather permitting)! Will be held Sunday, 10 February 2019, at Brook Run Park (usual practice location and time) We will have signage advertising the Regional at the Midwinter site
    • Inquiries have been made about crash space for Midwinter – Mara will be coordinating, so if you can offer crash space (or know someone who needs it), please contact her directly
    • There is interest in holding a Baronial yard sale, since the Barony has a good amount of stuff we no longer need, and there’s also people who want to donate. We’ll hold it perhaps at Midwinter, the Regional practice, or Fool’s War. There were a lot of ideas offered for the yard sale, and a volunteer to serve as point person was requested. Since Owl’s Nets has expressed interest in helping (as they have stuff to donate as well), it was suggested that Adaire be contacted to organize the yard sale.
    • The Courtesan’s track is still seeking volunteers to teach any of the Courtly Arts, social aspects of court, etc. Family-friendly classes are welcome.
  • Spring Coronation for TRH Sebastiannos and Morgan (5-7 April, 2019)
    • Juliane is going to look at the site this week. The new site, which is also where Fools’ War will be held, sounds really promising. HRH Sebastiannos is really excited about the site.
    • Discreet cigarette smoking is allowed – please religiously police your cigarette butts
    • Dogs are welcome on site (with all required paperwork) – if you bring your dog, please religiously police their butts 😉
    • A lot has already been negotiated with the site, thanks to Fynlo and the Fools’ War team, and the Boy Scouts (who own the site) are really excited about having us (the SCA) use their site in the future
    • Juliane has put a bid together already, and is working through requests from Sebastiannos for feast arrangements. She will discuss these requests with the finance committee to get them implemented.
    • Stunt Bards! (for feast?)
  • Red Tower (4-6 October, 2019)
    • Lady Veronica has volunteered to put together a bid
  • Castle Wars (21-24 November, 2019)
    • THL Piers is interested in autocratting, but has concerns about some issues with the site, including pricing and SERV-Safe certification for kitchen workers.
    • The event site will be the same Boy Scout camp site as Coronation and Fools’ War
  • Anachrocon (15-18 February, 2019)
    • Takes place over Presidents’ Weekend; it does conflict with several events, but we’re looking for volunteers
    • These are our people we just have to draw them in
    • We are seeking teachers for classes – please contact Lady Justina if interested
  • JordanCon (26-28 April, 2019)
    • Fantasy literature convention, in honor of author Robert Jordan
    • Will be held at the Crowne Plaza Atlanta Perimeter at Ravinia
    • Tiff Frankin is point person for Meridies
  • Questions from HRM Gwynhwyfar
    • She wanted, first of all, to let everyone know that HRM Adhemar would have liked to have been at the meeting for the Baronial announcement and thank everyone personally
    • After the meeting, representatives for Meridies will need to come to a final decision about kingdom-wide fundraising for the Knowne Worlde party at Gulf Wars
      • Party theme – Hogwarts! HRM will be Fleur Delacour
      • There will be a fundraiser raffle, and items are being requested for the raffle
      • HRM wants to have an army of dementors, and mentioned something about thousands of glowsticks?

Other SCA Business

  • Mistress Allesandra mentioned that while Midwinter A+S is going on, the populace is welcome to enter the A+S competitions, and “we have like 400 laurels who would love to help you!”
  • Lady Stella is still looking for someone to take over organizing the baronial activity at DragonCon, as she won’t be able to be there for registering our group. Justina reminded us that we’ve been invited by the alternate history track to provide some classes

Non-SCA Business

  • His Excellency, Master Lorenzo, said that a couple of lovely chairs had been left behind at the baronial holiday party. If you left one, please come get it!
  • Dinner – Shaking Crawfish!

Next business meeting will be held Wednesday, 6 February 2019, at the Doraville Civic Center. Happy holidays and a happy new year!

Thanks!

–Raven

December Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

5 December 2018, 7:30pm

Doraville Civic Center – 3744 Central Ave., Doraville GA

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Master Wistric sez “Welcome! If you did not sign in, please sign in!”

Officer Reports

  • Herald (THL Lucien d’Artois)
    • Awards – Castle Wars
      • TBD
      • TBD
    • Submissions
      • TBD
  • Baronial Polling (THL Mark de Wytteney)
    • Polling begins at tonight’s meeting for non-residents
    • Polling will continue at next Sunday’s fighter practice and next week’s baronial meeting
    • He explained the polling process:
      • Voting will be a ranked system for the three sets of candidates; everyone will vote their order of preference for the sets of candidates
      • Ballots are being mailed for residents of the Barony today
  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • Has been out of the loop for a little bit, due to real-life responsibilities
    • Youth
      • Completed reports for the youth program
      • Is working on rewriting the rules for youth rapier
  • Rapier Marshal (Lord Brendan de Hay)
    • Nothing to report
  • Live Weapons Marshal (Mistress Mara Palmer)
    • Mistress Mara was counseled by the populace to walk, not run, to the lectern as she approached to give her report
    • Practices have been going well, although they are starting to slow down as the weather has grown colder
    • Reports that Live Weapons will need more equipment – in particular, bows, arrows, and longer arrows
    • Castle Wars
      • went really well – great turnout, and many new participants. A total of 70 participants signed in at the archery range.
      • W did have a few safety incidents at Castle Wars, especially with people walking behind the targets. Mistress Mara emphasized that even if out of range, people walking behind the targets make the archers really nervous.
      • Thanks to the Barony of Bryn Madoc, who marshaled the throwing side of the Live Weapons activities at Castle Wars
    • It seems that there were many people who didn’t realize that they could come to our practices, even if not part of our Barony. Our practices are open to all, not just the members of the Barony!
    • Please check the Facebook group, South Downs/Owl’s Nest Live Weapons Practice to track upcoming practices.
  • Chatelaine (Lady Justina di Silvestri)
    • We had a lot of new people attend Castle Wars – it was awesome!
    • Lady Justina mentioned that there is a new Newcomers group on Facebook, and encouraged everyone – new and established members – to join, to ask and help answer questions and see what new people want to know about Meridies and the SCA in general.
    • Upcoming demos:
      • Anachrocon in February
        • Master Mathias mentioned that Anachrocon has asked for a commedia presentation. Anyone interested in helping, please contact Mathias directly.
      • DragonCon
        • Justina reminded us that we’ve been invited by the alternate history track to provide a couple of classes
      • Kennesaw State University (KSW)/OwlCon
        • Master Wistric mentioned that last March, KSW sponsored OwlCon; they have planned to hold it annually, but he’s not seen anything about this year’s event yet. Jaden and Lauren are looking into its status for this year
      • Possible demo at a library in Milton? More information to follow
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • We have A+S in the Barony, and it is good! Yay!
    • We had 19 classes at Castle Wars, most well-attended
      • Courtesans’ track and the Newcomer’s track were both really encouraging
      • The period firearms demo was really exciting
      • Mistress Sunneva thanked everyone who took and taught classes
    • Next year’s classes for South Downs A+S nights are already scheduled through July 2019; if you are interested in teaching a class, please fill out the form or contact Mistress Sunneva directly.
    • Our next A+S class will take place on January 23, when Sir Iastreb will teach the History of Chess
  • Reeve (THL Andreva Rigaldi)
    • Castle Wars’ report has not yet been completed, pending final PayPal report
      • we made approximately $3,700 in profit
      • If you have receipts for Castle Wars, please send them to Andreva THIS WEEK
    • We have money in the bank, no outstanding checks
    • We have purchases we have made for the Barony that we need to approve:
      • $151 for tiki torches (HE South Downs)
      • $64.58 for 2 coffee pots and (?) air presses, which are so much easier to manage than industrial coffee urns (Justina)
      • $82 for dollies for transport (Lucien)
  • Quartermaster (THL Lucien d’Artois)
    • Nothing to report
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Sent Warrant for Appointment to the Office of Group Webminister to Kingdom Webminister at the Request of Rhiannon Mulholland
    • Updated Castle Wars website
    • Posted in-person polling announcement
    • New profile pages for:
      • Lord Guido of Axbridge
      • Lord Lucis Wicanius Cicero
      • Lord Jacob Mór
      • Captain Nikoslav Mikolaevich
      • Safa
    • Updated profile pages for:
      • Lord Nikon Dawidowicz (device, awards, and spelling)
      • Captain Brendan de Hay (awards)
      • Lady Myndee of South Downs (awards)
      • Lord Quintus Valerius Gracchus (awards)
      • THL Mark de Wytteney (awards)
      • Lord Jarec Markov (awards)
      • THL Juliane de Vivonne (awards)
      • Master Davio de la Rouge (awards)
  • Minister of Children (Lady Myndee of South Downs, THL Mark de Wytteney reporting)
    • Much of the Minister of Children’s report is regarding Castle Wars
      • One of the things thats important about the office is the issue of background checks. However, the MiC of a local group is the only one who is allowed to be sponsored/paid for by the Kingdom to get a background check – not even her deputy can be allowed to have a background check through the Kingdom. This restriction is causing problems with events with good turnouts for kids, such as Castle Wars. We’re not allowed to leave any children unsupervised, or supervised by a non-cleared volunteer – if one kid needs to go to the bathroom, they all need to go to the bathroom
      • We would love to have enough authorized support (without having to depend on the occiasional MiC from another group) to be able to split the group into younger and older kids so everyone can do cool things
      • Mock court was a huge success
      • We want to be able to get the kids active in what they are interested in doing in the society – not just passively doing arts and crafts “kids’ activities”
      • Mairghread mentioned her experiences with youth marshaling, comparing and contrasting her requirements with background checks with what the MiC has to go through
      • It was clarified that the Kingdom will only pay for one background check for an MiC per group, and that outside background checks are not applicable in the SCA. It was asked if it’s possible for the Barony to pay for an additional background check through the Kingdom, and if we knew how much the background check would cost, if finances are part of the problem? Can the group sponsor additional background checks?
  • Seneschal (Master Wistric Oftun)
    • If you haven’t signed in, please sign in
    • The 4th Wednesday this month is Boxing Day, there will be no meeting
  • Their Excellencies
    • His Excellency greeted the populace “Hi! I’m your lame duck baron!”
    • He then asked if anyone was going to Magna Faire, and what activities they were planning on taking part in – A+S? Fencing? Anything else?

Other SCA Business

  • Castle Wars Post-Mortem
    • THL Juliane stated that the #1 lesson learned was that we have the most awesome kingdom in the world
    • HRH Sebastiannos commented that his #1 lesson learned whas “Don’t give a kid a big tin of candy and let him go off with it!”
    • Other lessons:
      • When we got on site, we realized we didn’t have all the things we need for the lyst field – marking tape, flags, etc.
      • We should have a check off list for the field in advance
      • As a barony, we delineate in advance what each staff position involves, so there’s no confusion and less stress (esp for new people wanting to volunteer)
      • 3 hr courts are long
        • His Excellency really liked the idea of morning court to take care of a lot of the smaller awards done
        • HRM mentioned they had roving court which helped, but His Excellency pointed out the only people who would see court would be those who happened to be there
      • Having a co-autocrat would also be a great mentoring opportunity
        • Everyone needs a Nikon! But seriously, having a general assistant is a great idea
        • Iazzie mentioned that at MGT the autocrat has the co-autocrat take up the next year’s event. This would also help educate the autocrat – they have a year to find out all the details while co-ing
      • Issues that couldn’t be anticipated – at the Shrine, the radios didn’t work between the hall and the field. need to figure out how to work around it.
      • Lucien mentioned that Tir Briste has 3 co-autocrats (for Fools War?), each with a specific area of the event, so one person doesn’t have to run back and forth – makes communication around the event site much easier
      • Duke Thomas pointed out that CW is one of the biggest events of the kingdom, so we really should have a team of (co) autocrats just to manage
      • Landcrat
        • We need to address parking issues
        • Parking was really problematic, site manager was grumpy
        • We should have a parking team to manage where cars go as people arrive, especially with events this size. PARKING CZAR!
      • (Ximon) Cleanup
        • The people who were there until the end did an amazing job
        • We might consider working with a smaller group (for $$$) to help with set up and break down
        • Iazzie suggested that we contact Gulf Wars people to see how they handle volunteers for setup and breakdown
      • Andreva pointed out that yes, we make a decent profit with Castle Wars, but we also have had events over the year that have lost a lot of money
      • Volunteer raffle on Sunday didn’t get a great turnout because it was on Sunday
      • Lucien mentioned that we spent a lot of time on Sunday doing trash runs. Perhaps the pottycrat team could also do trash runs throughout the weekend.
        • Wistric mentioned that (Ben) had an idea – his Amtgard group has each camping group assigned a camp master, and each camp submits a deposit at registration. When their group is cleared to go, they get their deposit back.
        • Make it a competition? Whoever leaves their camp the quickest and cleanest gets an attaboy and kudos. hmm…
        • Better advertising in general for calling for volunteers
        • Rain was also an issue because the portapotties couldn’t be set where they needed to be – portapotty groups were supposed to be where the trash cans were set.
        • Andreva pointed out that it wasn’t that the site was trashed – it was that piles of trash bags were left at the portapotties, and it took forever for Ximon and Farouq to load up the trash and haul it to the dumpsters.
        • Could the parking people also inform groups about the trash situation – where the dumpsters are and that everyone is expected to dispose of their trash before they leave?
        • Perhaps the pottycrat could also have a trash detail throughout the weekend, going along camps collecting trash bags?
        • Dumpster locations? We can place them anywhere, since we have it brought in ourselves
      • Problem – the portapotty truck could not get on the swamped field, which is why so many cars were left on the field
      • Ximon, Lucien, Lorenzo, Wistric, and Ben did an awesome job
      • Truck was totally worth it, but it cost a lot more than was budgeted. Need to revisit budget for the truck
      • HRH mentioned that it would save the Barony a lot of money in repairing the castle wars by getting a trailer that is dedicated to storing the walls
      • Storing walls in storage unit, good short term solution but trailer is good long-term solution
      • RV fees were more than we expected/were told. need to clear that up
    • Midwinter Arts + Sciences
      • Please check with Lady Alisandre if you are interested in volunteering. We already have several volunteers for troll
      • Justina mentioned that we are looking for teachers for the Courtesans’ track – classes on any of the courtly arts, not just “R-rated,” are welcome
    • We are opening bids for Spring Coronation (HRH Sebastiannos and Morgan!), which will be held at the Fools War site
    • We need an autocrat for Red Tower 2019

Other SCA Business

    • Andreva announced that if you aren’t going to Magna Faire, she will be performing that same evening with her new vocal chamber group and invites everyone to come to the concert. It’s their first concert and “we have no idea what is going to happen.”
    • Mathias and Mara are planning a fuzzy PJs and dinner party (when?)

Next business meeting will be held Wednesday, 2 January 2019, at the Doraville Civic Center. Happy holidays and a happy new year!

Thanks!

–Raven

October Mini-Business Meeting

South Downs Baronial Business Mini-Meeting

17 October 2018, 7:30pm

Celebrity Guest Meeting Space – Cathedral of St. Philip

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

Herald (THL Lucien d’Artois) called the meeting to order. Master Wistric sez “Welcome! If you did not sign in, please sign in!”

Red Tower Post-Mortem

  • Lady Veronica da Lucca and Lord Mark de Wytteney, co-autocrats thanked everyone who worked on Red Tower – the event was awesome!
  • Veronica especially thanked all the staff and volunteers who rocked even in the brutal heat
  • We’ve already booked the site for next year
  • Comments and Observations
    • The people who had said they were going to do Friday night traveler’s fare couldn’t make it at the last minute, and it didn’t get covered in time. We will come up with alternate plans for future events, to make sure such offerings are covered
    • Several people mentioned that we could use more signs for that site (Camp Rutledge at Hard Labor Creek State Park), as they thought they had gotten lost (especially once they got to the unpaved section). “Is that a banjo? No, a hurdy-gurdy. Burma shave.”
    • Having trash cans on the field would be great, but everyone took great care of the lyst field – it was left crazy clean! The park rangers complimented us on how clean we left the site
    • The bathroom staff should be on site as early as possible to double-check the bathrooms and showers, to make sure they are suitably clean and stocked (especially with hand soap and paper towels)
    • Wistric asked if the two portapotties on the lyst field were sufficient – everyone seemed to think they were; perhaps add a hand wash station on the field?
    • Having a checklist for baronial supplies for each bin would make packing up a lot easier. Lucien said he’s already working on it, and the checklists should be ready by Castle Wars
    • It was suggested that Pietro should post the inventory on the baronial website so everyone knows what we have
    • We should make sure we have plenty of propane included
    • Sunday morning – the site closes at 10:00am, so we should have more voice heralds to nudge attendees; we should also announce the closing time more frequently throughout the day and at court
    • An additional checklist should be created for closing up cabins – perhaps posted in each cabin at the beginning of the event
    • Landcrat/crittercrat
      • Wasp spray would be helpful
      • The site should be checked for fire ants (again) before the site opens – there were some problems on the lyst field with them
    • Lots of praise for the live weapons set up – they felt part of the overall fighting, as opposed to isolated from the rest of the action
    • Lots of praise for lots of fighting – fighting all day long, even in the heat
    • Water on the field was handled pretty well, but others mentioned that we should have 3 water barrels per marshal space and one in the hall, as water started to run out on the field
    • Need to work the parking pass situation out – the site balked at the request for 100 parking pass Friday morning, and only gave 50 to the troll on Friday. Perhaps try to acquire them a few days in advance
    • Should we get golf carts for the site?
    • This had been investigated previously for Castle Wars, and the price they got was $1000 to rent a couple of golf carts
    • Ximon suggested that if we paid him $100, he’d happily shuttle people back and forth from the field to the hall
    • The idea of a shuttle person as one of the staff could be a really good idea/alternative to golf carts, actually
    • Bloody Ridge was really happy to have the opportunity to do the fundraiser lunch, but the logistics became difficult because the lunch area was back at the hall and therefore far from the field (where most of the people were). Suggestions were made to have a takeaway option or delivery option to the field? However, unless we run the fundraiser lunch ourselves, we can only make recommendations
    • The Gods Quest was a big success, especially for the kids
    • Her Excellency mentioned that she was also pleased with the set up of archery and live weapons, allowing them to feel much more a part of the overall fighting, and the Gods Quest – it would be great to do a similar quest for future events; having the Quest printed on the event flyers was a great idea
    • Her Excellency suggested that we might want to consider:
      • Having trash bags available at Troll for each cabin to pick up at check in
      • Making sure breakfast was provided to TRHs – their entourage is supposed to be in charge of that
      • Extending a special invitation to Master Evan to bring his book collection to a special scriptoria at a future event
      • Thinking about how to better use our baronial banners
      • Include in event staff dedicated people to help set up and take down baronial and kingdom pavilions
      • Encouraging an A+S class schedule for Red Tower – there were people who chose not to attend because there was a lack of classes
        • Veronica mentioned that there had been an executive decision to focus on fighting, but we also need volunteers to teach classes – please don’t wait for others to set up classes
    • Revel – Veronica thought it went really well, but there was some confusion about whether it was “official.” The alternate, family-friendly revel never really happened, but it was a good idea and should be planned earlier and advertised more to get a good turnout.
    • Minister of Children staff – if anyone is interested in volunteering, it would be a great help to the staff, as the kids groups could then be split up with the two credentialed leaders. Lady Melusine will investigate what (if any) background checks will be necessary for secondary volunteers, and how many credentialed people will be needed per number of volunteers.
    • Feastcrats need to make sure that they have their own supply of dish soap for this site, as it is not provided
    • The Barony has acquired a supply of new dishes and other kitchen supplies that need to be labeled. These will be brought to December’s project night so everything can be properly labeled and added to the inventory
    • Storage load out on Friday went really well. Lucien noted that moving forward, there will no longer be vehicle access to the storage facility, so we should look at cart options (perhaps at Costco?) to help get supplies into and out of the storage unit
    • The Barony is also considering moving to another storage facility, priorities being vehicle access and climate-controlled units
    • The event site has terrible coffee makers; we thought we had Baronial coffee makers, but apparently they died at a previous event. A voice vote was taken to replace the coffee makers (because coffee!)
    • In response to the issues surrounding the 10:00am site closing on Sunday, it was explained that this is because of the ranger schedule
    • Exchequer report:
      • Assuming all numbers are correct, our income was $4,217.98; with expenses totaling $3,166.63, our net profit was $1,051.35.

Castle Wars Business

  • Her Majesty has requested that the White Rose Ball be held at Castle Wars
    • There is some clarification needed about how this will be funded – from the Roses’ budget, or the Castle Wars event budget?
  • Lady Juliane still needs volunteers:
    • A hall steward
    • Someone to run the regular revel
      • Wistric talked to Duke Sinclair of Atlantia about bringing his tavern again to Castle Wars, and if so, we can do the revel there. We still ahve $355 from the Artsy Crown fundraiser lunch for a booze budget
    • For contributions to the volunteer raffle
  • How many war points will there be? Looking at five war points

Other SCA Business

  • Baronial nominations!
    • Piers Simmons nominated Sir Iastreb and THL Mariana
    • Lord Farouq nominated Master Wistric and Mistress Sunneva
    • Duke John nominated THL Lucien and Lady Juliane
  • Iazzie asked if the Barony had spoken to the Crown about the polling process. His Excellency mentioned that we are working under a compressed timeframe now, so we have talked to TRM to move the polling schedule more quickly than usual. It is important that anyone who wants to vote makes certain they have confirmed their ZIP code is within the Baronial boundaries or have otherwise followed the rules to be included in the voting
  • They are currently deciding whether ballots will be mailed or if polling will be at the meeting – it is important that as many people can be reached/included as possible
  • Current timeline includes having the investiture at Midwinter A+S
  • Polling should be mailed in early November, but it will be up to TRM when the decision will be made
  • TRM will ultimately choose whoever they want – this is a polling (where they take into consideration the views of the Baronial populace), not a vote in the usual sense
  • We will hold a Q+A for the candidates during the November business meeting (7 November)

With no other business, Lucien closed the meeting and dinner plans were discussed.

PLEASE NOTE: Next South Downs business meeting will be held Wednesday, 7 November 2018, at the Doraville Civic Center, 3770 Central Avenue, Doraville, GA. We will meet at the usual time, Wednesday 7-9pm.

–Raven

July 2018 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

11 July 2018, 7:30pm

Little Tree Studios

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

Herald (THL Lucien d’Artois) called the meeting to order. Master Wistric sez “Welcome! If you did not sign in, please sign in!”

Officer Reports

  • Herald (THL Lucien d’Artois)
    • Events – Legends
      • Lord Lucien D’Artois – Grant of Arms
      • Lady Mairghread Wilson – Argent Shield
      • Sable of South Downs – Award of Arms
    • Submissions registered at LOAR
      • Lady Juliane de Vivonne – badge
      • Master Mathias Blackett and Mistress Mara Palmer – joint badge; household name was returned
      • Ruqayah al-Zarqa – device change
    • Submissions in Society Commentary
      • Jurgen der Vielfrass – new name and device
      • Quintus Valerius Gracchus – new name and device
      • Lady Alisandre de la Chapelle – new device
      • Lady Myndee of of South Downs – new name and device
      • Nikon Davidowicz – new name and device
      • Lord Mark de Wyttenye – new alternate name and device
      • Lady Stella di Silvestri – new alternate name; badge was returned at Kingdom
    • Submissions in Kingdom Commentary
      • THL Andreva Rigaldi – new name
      • Margot de Saint Denis – device resubmission
    • Submitted to Kingdom
      • Tryggvi Tryggsson – new name
  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • Sir Gelleys has offered up an armored practice for unit/melee training, to be held the second Sunday of the month, in order to make ready for fall events (including Foxes and Castle Wars)
      • Project night, focusing on armor workshops and repairing loaner gear, will take place next week at Baronial Project Night.
      • The Kingdom Marshallate will count the Tuesday evening armored practice held at Swift Cantrell as an Owl’s Nest practice, since the location is within the shire and many of the participants are members of the shire
      • Jaden Baron has agreed to be the new deputy armored marshal (yay!)
    • Owl’s Nest (Lady Mairghread is serving as their knight marshal until they have one established)
      • Received the rest of the loaner gear from Crispin
      • Owl’s Nest has finally got their own knight marshal again (yay!), so Mairghread no longer has to be responsible for that anymore. The joint Owl’s Nest/South Downs’ Tuesday evening armored practice at Swift Cantrell will continue as before.
    • Youth
      • Nothing to report
  • Live Weapons Marshal (Mistress Mara Palmer)
    • Our practices are averaging about 10 people per practice, with 5-8 people on a line at a time
    • We’ve also been getting a lot of kids attending practice (or wanting to), so we will be looking at acquiring more youth loaner gear; we still have funds available from our initial budget request, so we will just move forward with the purchases
    • This Sunday (15 July), their Excellencies will host the Live Weapons Baronial Championship, so come on out! We will have a celebrity guest marshal to marshal the event
    • Mara is looking for volunteers to become live weapons marshals-in-training; if interested, please contact her directly
    • Please check the Facebook group, South Downs/Owl’s Nest Live Weapons Practice to track upcoming practices.
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them (even without Brendan) Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, at Liane Levetan / Brook Run Park in Dunwoody. We’re averaging 2-12 people. For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
    • Brendan thanked Master Ximon for his help in getting loaner gear to practices when he (Brendan) had work conflicts with practices.
    • We have plenty of rapier marshals-at-large, so even when Brendan can’t attend practice, there has been no problem with having marshal coverage at practices
    • Reminder: Lord Konrad will be hosting a regional rapier practice at his home in Jasper. Facebook link to the event is here.
  • Chatelaine (Lady Justina di Silvestri)
    • Justina has a carful of gold key that was donated by a former SCAdian that she will need help processing/repairing.
    • Justina would like to hold another Baronial swap meet before? after? DragonCon, since she may not have use for all the donated items.
    • If you have borrowed any Gold Key, please return to Justina as soon as possible. Thanks!
    • Gold Key database is now available
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • We have arts *and* sciences, and that is good
    • Lady Justina taught last month’s class on poisons and the macabre and was well received
    • Katerina will teach this month’s class, on the new PayPal system for reservations. If you are interested in volunteering with troll at an SCA event, please come out for this class. She will teach both parts, covering reservations, troll, etc. THL Andreva encouraged everyone to consider taking the class, because the more people who are approved to handle the new Paypal registration/payment system, the easier it will be for those running troll at events.
    • Reminder: Sunneva has made a schedule for all of 2018 as a Google Docs spreadsheet so you (yes, you!) can sign up to teach a class at one of our monthly A&S nights. She is pleased to report we have classes scheduled through most of the rest of the year; there is also a list in development for alternate/back up classes, so even if there are no specific dates available, please sign up!
  • Reeve (THL Andreva Rigaldi)
    • Quarterly report was due yesterday (10 July), and was submitted on time
    • Our current accounts show that we had $10,621 in the bank at the beginning of the quarter, and we are now at approximately $8,000. This is due to having just made payments such as the storage unit rental, site fees, etc., and is rather average for us at this time of the year. Our two big events in the fall will take care of our finances.
    • Mistress Allesandra will be the new deputy (yay!)
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff! Yay!
    • Lucien planning to have another storage unit inventory update after Pennsic; he had planned to do this before Pennsic, but he has been asked by Sol Haven’s quartermaster to help them get set up.
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Updates
      • Disk cleanup to get under the web site’s disk quota
      • Added Castle Wars 2018 banners and “Your Fate in the War of Roses” random image generator game – sharable to Facebook. Several members of the populace commented on how much fun the game is!
      • Updated Red Tower 2018 site with initial blurb, event site, link to Facebook page, link from toolbar
      • Updated website to WordPress 4.9.6
      • Added ability to share to social media from AtlantaSCA and tinkered with which images are used as thumbnails on facebook
      • Swapped Lucien and Ximon as Quartermaster and Deputy Quartermaster
      • Updated Alisandre to be Deputy A&S Minister
      • Updated honors and titles for Lucien, Sable, and Mairghread from Legends event
  • Chronicler (Lady Raven Helmsplitter)
    • Raven mentioned that recently, a couple of people had shown interest in becoming the deputy Chronicler, and asked if anyone is interested, please contact her directly.
    • Justina mentioned she is interested in serving as deputy, and has ideas about expanding social media opportunities, perhaps in conjunction with the Chatelaine?
  • Seneschal (Master Wistric Oftun)
    • After the recent “Find All The Sites” session, approximately 80 potential sites have been identified for further research. Anyone interested in helping research these potential sites, please contact Wistric.
    • A Future Farmers of America (FFA) site in Conyers was suggested by a member of the populace who had attended an event there recently. This has been added to the list.
    • It’s great that so many officers have gotten deputies lined up. All officers should consider finding a deputy for their position
    • September brings DragonCon!
      • Lady Stella is coordinating our presence at the parade. For those planning to attend, please check out the SCA at DragonCon page.
      • Owl’s Nest will be managing the table this year.
      • Ximon commented that he will again offer a six-pack (or equivalent) adult beverage of their choice to anyone who helps pull the chariot in the parade this year
    • Castle Wars!
      • Sir Iazzie is still waiting on getting the additional walls built – the funds are standing by.
      • Questions were raised about who owns the walls – Iazzie says we (South Downs) do, but things aren’t clear about the ownership of the towers
      • Things need to be determined about ownership and deputy ownership (in case the point person for the walls/towers is no longer available)
    • Do we still want to create a demo box? What would we want to include in it?
    • StreetsAlive will take place 30 September along Peachtree Street. Sawyer won’t be able to organize it, but Mistress Margavati can get info to Wistric to get things going. (note: this is the same weekend as MGT)
    • A high school teacher from Coweta County who attended the History Bee is interested in having us come do a demo at their school
  • Their Excellencies
    • Adela has re-authorized as an armored fighter! To celebrate, the baronial armored champion tournament will feature all combatants to fight her to sort out the fighters into brackets
    • Lorenzo is hoping to authorize in rapier by Red Tower
    • Their Excellencies reminded the populace that the baronial live weapons champion tournament will be held this Sunday during the live weapons practice, so come on out!
    • For those wanting to go to the live weapons practice and need arrows, they are available locally – just make sure you specify wood shaft, feather fletching, how much your bow draws (pounds) and the length of your draw
    • Upcoming events!
      • Royal University of Meridies (RUM) / Fighters’ Collegium (20-22 July)
        • Will be held in Murfreesboro – come on out!
      • Tournament of the Foxes (21-23 September)
        • We have sponsored Baronial teams for rapier and archery; we would love to also have an all-South Downs armored combat team as well! Represent!

Upcoming Events

  • Red Tower (5-7 October 2018), co-Autocrat Lady Veronica reporting
    • We have all volunteer positions covered; Veronica read through the list to confirm
    • Veronica will get together with Andreva and Mathias to work through herald logistics and duties
    • Mara requested donations of large pieces of cardboard for live weapons targets
    • Lorenzo asked about site tokens – Veronica has a bagful of tokens from past events that she will be using
  • Castle Wars (15-18 November 2018)
    • Juliane needs volunteers! We already have 378 (via the Facebook event page) planning on attending.
    • If we don’t offer a GTFO breakfast Sunday morning, we should at least make sure there’s coffee “so people don’t die”
    • There was discussion about offering a volunteer war point, perhaps a York vs Lancaster competition
    • Need donations for the volunteer raffle
    • Ximon asked about a truck rental to haul supplies from the storage unit (and walls?) – Juliane confirmed the truck rental is included in the approved budget
    • Andreva reminded everyone that per Kingdom law, any receipts submitted for reimbursement can not include any personal items on the receipt, regardless of how minor the cost.
  • Midwinter A+S (9 February 2019)
    • We have a theme! The Gutenburg Printing Press!
    • That’s pretty much all that’s ready to mention now

Other SCA Business

  • The Knowne Worlde Courtesans Guild podcast is live, baby! Justina is one of the podcast’s field reporters. She said they are looking for interviews, stories, poetry and other cultural aspects of SCA life. The podcast will be a digital salon hosted by the courtesans of the Knowne World Courtesans Guild and featuring artisans of historical arts from across the world. Tune in for intelligent discussion of history, re-enacting the pre-1600s world, and news of the Society. If you are interested in talking about your art, please contact Justina and she will be happy to chat with you!
  • In local courtesan news, the Courtesans of Meridies are sponsoring an adult-themed scribal challenge at Meridies Fall Coronation 2018! They want to see your naughty scribal side…
    • Prize: Replica Roman brothel coins (spintriae) and more!
    • Rules: Teams allowed, tracing allowed, incomplete allowed, documentation encouraged but not required.
    • Due to the nature of the subject, ONLY AGES 18+ may enter this challenge.
  • Justina is also sponsoring a category in the Meridies Scribal Challenge for Fall Coronation!
    • Best use of Poisonous Pigment in a Scroll
    • Prize: Historic poisonous plant seeds for the garden
    • Teams allowed, tracing allowed, documentation encouraged. Please include a description of materials used. Have fun!!!
  • Ca d’Oro has teamed up with the Sable and Gules Theater at Gulf Wars 2019. Lady Þýri’s fashion show was incredibly inspiring, so they are going to host a fashion show Monday of Gulf and will process to the Ca d’Oro department for a salon to discuss what each of them are wearing. They are looking for models – show off your garb of all eras and inspire newcomers! If you are interested, please contact Justina, or Sable and Gules directly
  • Iazzie mentioned that we need to start thinking about kingdom-level bids for 2019 – perhaps RUM/Fighters’ Collegium?

Non-SCA Business

  • None

Next South Downs business meeting will be held Wednesday, 1 August 2018, at Little Tree Art Studios.

–Raven

February Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

7 February 2018, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order.

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Lucien announced that the heralds will have a consultation table set up at 40 Year, so come by with your questions.
    • Submissions
      • Five baronial badges were registered at Laurel
      • Mathias Blackett – household name and badge
      • Juliane de Vivone – badge resubmitted
      • Ruqayah al-Zarqa – device change
    • Duke John was asked about the history of the Kestrel – he said it was inspired by an award offered by the Shire of Sol Haven, which recognizes those who contribute to the local group but aren’t actually a member of the group
  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • We’ve had a great turnout at practices, so much so that the new fighters have had to swap out loaner gear between them (yay!)
      • Several of the new fighters are ready to be authorized.
      • One fighter (Brady) is technically a member of Owl’s Nest, but he’s been training with Mairghread; still needs a gorget. Lord Mark has offered to build one for him this weekend
    • Youth
      • She has two fighters who want to authorize by Pennsic
      • One of the youth fighters asked if she (Mairgrhead) could run youth combat at Newcomers’ Collegium, but she hasn’t yet received her paperwork from Kingdom
  • Live Weapons Marshal (Mistress Mara Palmer – THL Mathias reporting)
    • Last practice got rained out
    • Our next series of practice have been posted to our FB group
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them, Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, temporarily moved to Blackburn Park due to the lighting situation at Liane Levetan. We’re averaging 2-12 people.
    • We are still waiting for updates from Liane Levetan Park about the lighting situation and work order
    • Thanks to all who’ve helped cover marshaling practices while Ben is working!
    • For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
  • Chatelaine (Lady Stella di Silvestri)
    • After two years in the office, Lady Stella announced that she is stepping down as Chatelaine and that Lady Justina will be stepping up as our new Chatelaine. Thank you for all your hard work, Lady Stella!
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • We had a great turnout at Midwinter A+S; 14 classes were offered.
    • Sunneva has made a schedule for all of 2018 as a Google Docs spreadsheet so you (yes, you! you know it’s one of your new year’s resolutions) can sign up to teach a class at one of our monthly A+S nights. She is pleased to report we have classes scheduled through July.
    • This month’s class on building a breakdown banner pole will be taught by Master Ximon. He points out that this is not a historically accurate banner pole, but it does pass the “10-ft rule”
    • Sunneva is looking for a deputy, and asked if you contacted her previously about this, to please reach out to her again.
  • Reeve (THL Andreva Rigaldi)
    • Andreva reported that we have (some)money! Approximately $10,000
    • We have a new account at Regions Bank, and are currently waiting on the new checks to arrive and to finish closing out the old Bank of America account. Because of this,
      she needs to have all receipts in by March 1
    • She reported that we had 220 people at Midwinter A+S, including 13 children and 28 paid non-members (including the cast of the local production of Spamalot)
    • Andreva is also looking for a deputy – if you’re interested, please contact her directly
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Updated:
      • Class schedule
      • Live weapons practice schedule
      • Web pages for new baronial awards
      • Posted photos from 40-Year, cub scout demo, and Midwinter A+S
      • Class notes
      • Is adding members’ devices to their webpages
  • Chronicler (Lady Raven Helmsplitter)
    • Still need articles for the Winter 2018 issue of The Read Tower; goal of the newsletter is to inform, particularly newcomers, about what we do, why we enjoy what we do in the SCA, and why a newcomer would want to take part. Examples:
      • Officers’ column: each Baronial officer has a column where they can describe what they do, what’s cool about what you do as that officer, and anything (events, practices, etc) you want to publicize. Roughly 500 words (a page or so?)
      • Guild reps: again, you have a space where you can let the populace know what you do, why you find it cool, and what your Guild has going on. And again, roughly 500 words would be great
      • Articles I’d like to have written, 500-750 words (ish); if you’d like to write an article, please let me know and we’ll chat:
        • Reveling at Castle Wars: one of the things that makes Castle Wars special, the camping and reveling; article and photos  STILL NEED
        • Presentation (?) Herald at Crown: what it’s like to process with a combatant at Crown and announce them at the beginning of the tournament? STILL NEED
        • Rapier activity beyond the world of the SCA (SERFO/HEMA) (thanks, Brendan de Hay!)
        • A+S Competitions at Midwinter A+S (Thanks, Sunneva!)
        • Class handouts, recipes, etc. – please include images (I can scan if necessary), and a writeup introducing the material (ongoing)
        • Artwork and photos – again, I can scan artwork if necessary (thanks, Andreva, for the 40 Year photos!)
  • Seneschal (Master Wistric Oftun)
    • Anachrocon – if you have Viking garb, wear it! If you don’t, wear what you like.
      There was a problem with setting up classes, so we’ll just have fighting otuside and an inside table for recruiting. Wistric will update the Anachrocon schedule on the FB group page
  • Their Excellencies
    • Gulf Wars
      • Who’s going?
      • If you’re planning on going to Gulf Wars and plan to be on site by Tuesday morning of War Week, please let Her Excellency know – she would love to have members of the Barony take part in the procession and carry the Baronial banner, looking fab and badass 🙂

Event Report

  • Midwinter Arts + Sciences (2-4 February 2018)
    • Lady Alisandre sent in an event report as she was not able to attend the meeting
      • We need to find an alternate site instead of UWG – the way the University handles reservations makes it difficult to confirm the site until just a couple of weeks before the event. Suggestions from the populace:
        • Red Top Mountain (where Owls Nest will host Newcomers’ Collegium)
        • Sir Iazzie suggested Gwinnett County Fairgroungs – we could use one hall as a sleeping hall,
          and one divided up for classes. Lots of parking.
        • Cobb County Fairgrounds
    • Everyone agreed that Midwinter A+S was a great and successful event!
    • Lord Pietro was tasked with passing along cheers to Alisandre

Upcoming Events

  • Artsy Crown (26-29 May 2018)
    • Our bid has been submitted; we haven’t heard anything back yet but Iazzie feels confident that we will get the bid
    • Sir Lochlann will do the fighters’ feast Sunday night
    • Need someone to take care of Sunday breakfast – Lady Illy volunteered
    • Need someone to take care of Monday morning GTFO breakfast
    • Help with Royal lunches (Lady Justina will be the royal liaison, but will need help)
    • Still need to determine who will do the fundraiser lunch
    • Iazzie has reached out to the autocrat for Fools’ War (also held at the Shrine) – they will be treating the site for fire ants, so it should be in pretty good shape before our event
    • Lady Emmelina offered to coordinate a fundraiser art sale at Artsy Crown, with proceeds going to the Castle Wars revel (yay!); need to figure out logistics/space between classes,
      lunch, etc., but everyone loved the idea
  • Red Tower (5-7 October 2018)
    • Will be held a Hard Labor Creek in Rutledge, GA
    • We have an autocrat! Lord Mark de Wytteney!
    • We have a theme – Bacchanalia! Please send Mark any ideas you may have for the event
    • Some ideas were developed at dinner after 40 Year
    • Iazzie mentioned that he knows a couple of people who are interested in doing feast

SCA Business

  • Lady Justina got great feedback for Period Heroes at Midwinter (yay!) Contributions are always welcome! Period Heroes will make an appearance at Ca’ d’ Oro at Gulf Wars
  • Wistric mentioned the state of the storage unit; seems there’s a lot of materials for unfinished (unstarted?) projects
    • There’s a fair amount of leftover fleece from the Red Tower sheep – Illy suggested that it could be used for cows for Bryn Madoc (Danelaw?)
    • An entire bin of moving blankets which will be turned into storage bags for the thrones
    • Baronial regalia? A linen unfinished cloak or cassock with baronial arms – it may well be a cover or shade for the thrones for court (fits into a frame). The frame has been lost over the years, so it could become a project for something else. Wistric will bring the fabric to the next meeting.
    • A full bolt of canvas that was originally going to be a painted wall; perhaps it could become two smaller walls (easier to handle
    • Several unfinished banners that Baroness Rhiannon had worked on once upon a time; Ximon would like several volunteers to help with it
    • Several bolts of cotton duck (white, green, black) – perhaps can be used for loaner gear? Mark volunteered to help with this
    • Additional silk for banners – we definitely need more banners as a Barony! Also a frame and paint; could become a group project night, teaching how to make a painted silk banner
    • Lady Juliane would love to encourage South Downs to be more spiffy in 2018
    • Ximon suggested that we break down the banner project into easier manageable sessions: develop design, assess silk pieces, etc.
  • Mairghread mentioned that Thor’s Mountain baronial candidates are now down to 4 (one had had his membership lapse); the remaining had a Q+A event that was recorded and posted. The new Baron and/or Baroness will step up at May Faire. Her Excellency Thor’s Mountain has been ill, and the Vicar has stepped up recently to handle administrative issues.
  • Juliane mentioned that His Excellency is interested in restoring the Red Raven as a polling order; is there a gap in the OP that needs to be added/corrected?
  • Ximon thanked everyone who contributed to the MoB fundraiser lunch at Midwinter A+S

Non-SCA Business

  • Andreva’s chorale has a concert coming up, featuring folk songs in a lot of different languages. Concert is in May 18 and 20
  • Mairghread will be on active duty orders for the next couple of months, and it may impact her attendance at Gulf Wars. Sunday practice availability will also be spotty for the next couple of months, due to needed house repair
  • dilly dilly!

Next South Downs business meeting will be held Wednesday, 7 March 2018, at our new site, Little Tree Art Studios.

–Raven

January 2018 Baronial Mini-Business Minutes

South Downs Baronial Mini-Business Meeting

17 January 2018, 7:30pm

Little Tree Art Studios

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order.

Midwinter Arts + Sciences (2-4 February 2018)

  • Do we know how many have pre-registered yet?
  • We only have 15 classes submitted so far
  • We still need volunteers:
    • One person to supervise vigil and Order meetings, to be a runner for meeting attendees as needed
      • Two people have volunteered, two teens who helped at the last event with cleanup
    • Someone to put up road signage (Sir Iazzie volunteered)
    • Lady Alisandre will need some things from the Baronial storage unit – she will compile a list of things for Master Wistric to get from the storage unit, and this will be a good test for the new request sheet
  • The schedule being developed for the Order meetings, vigil, Meet & Greet, etc., is really complex
  • Andreva may be able to serve as voice herald to announce class changes and meetings, but if she cant, she will find someone who can (perhaps Lord Knut?)
  • The annual Sari Safari will take place on Sunday after Midwinter
  • Do we want to do a Regional Fighter practice as done in past years?
    • Should we hold our Baronial Championship tourneys at this practice?
    • How elaborate do we want the practice to be? Cookout, etc.? A reminder that that Sunday is also Super Bowl Sunday, so it’s possible we might not have as strong a turnout as we would otherwise
    • The populace decided that we should just have a regular practice, but extend the invitation through the Midwinter event
  • We won’t be able to get onsite to set up on Friday evening, so we will need as many people as possible onsite Saturday morning at 7:00am to help get everything set up
  • The fundraising lunch will either be held in a classroom or at the end of the 2nd floor hallway (as last year)
  • Site tokens have been ordered but have not yet arrived. Plan B (in the event we don’t get the tokens on time) will be to use leftover tokens from Red Tower, which are already strung (yay!)

Baronial Storage Unit

  • Wistric announced that a lot of progress has been made on organizing the Baronial storage unit – he’s posted several pics on the FB group to document the work done and those who’ve come out to help. We will need approximately 12 storage tubs to continue organizing All The Things – having identical tubs will make it easier and more consistent to manage everything. The populace approved $150 to purchase more tubs.

Cub Scout Demo

  • Lisa reminded the populace about the Cub Scout Demo for her son’s pack next Thursday, and encouraged everyone to come out and take part – it’s a lot of fun, and they loved having us come out the last time. The demo starts at 7:00pm. For more info, check out the event that will be set up on the baronial FB group.

Anachrocon (February 16-18, 2018)

  • We’ve been asked to take part in the in the con by holding a demo (fighting, maybe live weapons?)- maybe also teach classes? The deadline to get into the con booklet has passed, but we can still take part. Master Ximon and THL Andreva both said they’d go.

Other Business

  • Castle Wars 2017
    • Does anyone know who ended up with the waivers from Castle Wars? The deputy needs to have them. Whoever has them, please get them to Wistric.

Next South Downs business meeting will be held Wednesday, 7 February 2018, at our new site, Little Tree Art Studios.

–Raven

May Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

3 May 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Lord Lucien d’Artois called the meeting to order. Master Wistric, our new Seneschal (huzzah!), chaired the meeting.

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Talmere’s Lusty Month of May will be hosting this year’s Meridian Heraldic and Scribal Symposium, so come on out! (13 May, Pickett’s Mill Battlefield Family Group Shelter
    • This year’s Knowne Worlde Heraldic and Scribal Symposium will be coming to fair Meridies! The shire of Nant-y-Derwyddon has the honor of hosting it, and will be held in Knoxville the weekend of 23-2 June, 2017. For more information, please visit the symposium website
  • Chronicler (Lady Raven Helmsplitter)
    • Still working on getting the newsletter up and running – hoping to publish soon! Please contact Raven if you’re interested in submitting content.
  • Armored Marshal (Lord Robert Throckmorton)
    • Seneschal Master Wistric reporting on behalf of Lord Robert
    • Reminder to all of new location (Liane Levetan / Brook Run Park, 4770 N Peachtree Rd, Dunwoody, GA 30338)
    • Still looking for loaner gear donations!/li>
  • Rapier Marshal (Lord Brendan de Hay)
    • New practice location! Liane Levetan / Brook Run Park in Dunwoody. Everyone is really happy with it (not the least because of the ice cream truck at the park on Sundays)
    • Reminder that Dreamstone (5-7 May) is being held at Indian Springs Park in Flovilla, not the usual spot (Camp Daniel Morgan, where Rob Zombie is filming a movie this weekend)
  • Chatelaine (Lady Stella di Silvestri)
    • We’ve had a few new people show up at meetings and events – they have been excited and have felt welcome – keep it up!
  • Webminister (Lord Pietro di Conti)
    • Now that Wistric has become our Seneschal, Lord Pietro has taken over as Baronial Webminister (huzzah!)
    • We still have a website! huzzah!
    • Working on an artisan database; info, handouts, etc. you’d like to contribute, please give to Pietro
  • Arts & Sciences (Lady Veronica da Lucca)
    • Lady Veronica taught a painting and shading class last month for the Barony
    • Working on a class to teach at an event? Give it a run through by teaching it at the monthly baronial A+S class! A+S mistress is always looking for volunteers to teach classes. This month. THL Marianna has offered to teach a cooking class at her house (Italian! gnocchi!); Mattias has offered to teach a commedia class.
  • Reeve (THL Maire)
    • Not present at meeting, but Their Excellencies confirmed that we have money! huzzah!
  • Their Excellencies
    • Knowne Worlde Heraldic and Scribal Symposium is coming!
      • 23-25 June 2017, in Knoxville, TN; hosted by Nant-y-Derwyddon. For more information, go to their: website
      • Come on out and support Meridies!
    • Dreamstone is coming! This weekend (5-7 May), at Indian Springs Park. Pirates! Adventure! Ports of call (well, maybe)! Come join the People’s Barony of Bryn Madoc at Dreamstone XXXVIII! For further information, visit the event page on Facebook or here
    • Lusty Month of May is coming as well! Hosted by the Shire of Talmere on Saturday, 13 May, at Pickett’s Mill Battlefield Family Group Shelter. For more information, please visit the event site
    • The weekend before the Knowne Worlde Heraldic and Scribal Symposium in Knoxville, the Knowne Worlde Dance Symposium will be held in Baltimore, MD (the lands of Fair Atlantia), 15-18 June, 2017. Interested? check out the website for more information.
    • Fundraiser lunches! We have negotiated an agreement with the Shire of Owls Nest – Owls Nest will host the fundraiser lunch at Red Tower, and we will host the fundraiser lunch at Crossroads. If you are interested in helping out with the fundraiser lunch at Crossroads, please contact Their Excellencies.
      • Stella asked what the average attendance at Crossroads is. Sir Iazzie replied that the event is usually fairly small, but with the new, more central event site, turnout may be stronger.

Upcoming Events

  • Red Tower (6-8 October 2017)
    • Fundraiser lunch – already discussed
    • Event will be held at Booker T. Washington Park in Chattanooga
    • If anyone wants to volunteer on staff, please contact Beteena; Mara will be marshaling armored fighting
    • Beteena wants to go on a walkthrough to make sure there’s adequate land for camping before we pay the extra to allow camping
    • Wistric is going to make arrangements for insurance
  • Castle Wars (16-19 November 2017)
    • Site needs to be changed b/c site is not available. Possible alternatives – McIntosh? Piers reviewed how pricing/profits might change
    • A Dates can’t really change because of new kingdom laws
    • Master Ximon mentioned pricing issues with McIntosh he ran into when he autocratted Castle Wars there – costs need to be clarified, because his numbers were different than what Piers had been told
    • If we go with McIntosh, there will be no feast because there is no kitchen on site
    • Iazzie asked if anyone’s looked into Gwinnett County Fairgrounds? Could be worthwhile – no idea of availability/pricing
    • We should reserve the Shriner site now for future event years so we don’t run into this problem again, especially since we have a contract? agreement? with the site. Wistric will look into it.
    • A+S theme is Disney! Not too early to start planning your A+S project!

Event Bids

  • Fall Crown (10-12 November 2017)
    • THL Mathias is working with Depedale and Bryn Madoc on a joint bid, likely at Little Tallapoosa Park
    • Budget should be ready Monday
  • Artsy Crown 2018 (25-27 May 2018)
    • Iazzie will submit a bid with him as autocrat, and Lady Toki Ima as co-autocrat
      • Marianna will do Saturday night feast
      • Lochlann will do Sunday feast (bbq)
      • Duchess Sabine will do a breakfast
      • Matilda will do another breakfast
      • Adela/Mara offered to distribute danishes
  • Midwinter Arts + Sciences (2-4 February 2018)
    • Lady Alisandre is working on a bid

Other Events

  • DragonCon
    • Stella signed us up for parade – 40 wristbands
    • Ximon will start working on it, and has started putting the word out
    • Per last month’s meeting – we won’t do a table at DragonCon; too much effort
  • Atlanta Maker Faire (22 October 2017)
    • Is there interest? Sunneva is willing to volunteer
    • Event conflicts with Silver Hammer
    • New site this year – Georgia Freight Depot
    • Website for Atlanta Maker Faire
  • The Modern Maker weekend seminar (2-4, 9-11 June 2017)
    • Matthew Gnagy will be teaching two consecutive weekends on pattern making and a doublet workshop
    • For more information, please visit his http://themodernmaker.net/new-events/ (and drool at the project files!)

Non-SCA Business

  • Sunneva brought a soap making kit and some fabric – free to a good home!
  • Museum Replicas sale is coming up – 20 May! Sale starts at 8am, but there will be a line, so get there early!
    • “under duct tape, nobody knows it’s oak”
  • QOTD: Happy SCA birthday! Anno LII – How do you say that in Latin? LEEEEEEE!

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 7 June 2017, at the Atlanta Friends Meeting House.

–Raven