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April Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

5 April 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lord Brendan de Hay (mka Ben Hay), South Downs Stunt Chronicler.

Lord Lucien d’Artois called the meeting to order. Master Wistric, warming up to take over as Seneschal, chaired the meeting.

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Talmere’s Lusty Month of May will be hosting this year’s Meridian Heraldic and Scribal Symposium, so come on out! (13 May, Pickett’s Mill Battlefield Family Group Shelter
  • Chronicler (Lady Raven Helmsplitter)
    • Lord Brendan reporting on behalf of Lady Raven – nothing to report
  • Armored Marshal (Lord Robert Throckmorton)
    • Deputy marshal Lady Mairghread reporting on behalf of Lord Robert
    • We need to make sure people are aware of new location (Liane Levetan / Brook Run Park, 4770 N Peachtree Rd, Dunwoody, GA 30338)
    • Let Robert know about anything else needed…
    • Wistric points out that Owls nest is looking for folks to help with a demo, the Medieval and Renaissance Faire at Swift Cantrell Park on April 29
  • Rapier Marshal (Lord Brendan de Hay)
    • New practice location! Liane Levetan / Brook Run Park in Dunwoody
    • It’s time for the annual gathering of superfluous information to feed this year’s quarterly reports. Watch for update requests.
  • Webminister (Master Wistric Oftun)
    • Deputy Webminister (Lord Pietro) has updated page, including a Dramatis Personae page listing members of the Barony and their interests / skills
    • Please submit profile updates using the form on the website
    • Stunt Chronicler’s note: Pietro has done some really good work on content. Everyone should check out atlantasca.org!
  • Arts & Sciences (Lady Veronica da Lucca)
    • Lord Camulocaros taught a class on the history of beer last month
    • The topic of this month’s class will be blending and shading (painted elements in your illuminations), taught by Lady Veronica; she will teach teach this at Fools War as well
    • Please send Lady Veronica info for quarterly report; paper being passed as well
  • Chatelaine (Lady Stella di Silvestri)
    • We welcomed new (and newish) folks – Nick, Jessica, and Conrad
  • Their Excellencies
    • Fools War is coming!
      • Lady Alisandre is coordinating the South Downs camp at Fools War, period tents will be placed toward field side, and modern tents by road ( we have 3 lots)
      • If you are eating with group, please post on Facebook tonight, so she can plan the menu
    • Knowne Worlde Heraldic and Scribal Symposium is coming!
      • 23-25 June 2017, in Knoxville, TN; hosted by Nant-y-Derwyddon. For more information, go to their: website
      • Come on out and support Meridies!
    • Castle Wars Discretionary fund – Owls Nest is looking for someone to host a fundraiser lunch at Crossroads (16 September 2017). This would be a good opportunity to increase the budget for the Castle Wars revel fund
    • Congratulations to Pietro and Mairghread, the new Baronial rapier and armored champions! They both fought well and honorably!
    • Their Majesties Meridies have announced a new program – the Youth and Family Achievement program, the goal of which will encourage families and children to get involved in the arts and sciences. Volunteers are needed – share your knowledge and skill with the youth of Meridies!

Event Bids for 2017

  • Red Tower (6-8 October 2017)
    • Lady Giuliana (w/ assistance from Mistress Adela), will autocrat
    • Event will be held at Booker T. Washington Park in Chattanooga
    • We will rent the group camp, which includes the hall in rental fee, cabin space, and camping
    • Will survey site at Artsy Crown
    • There is a bath house at the site, so there will not be any need for portapotties
    • We may lose some attendees from the south, due to the additional travel distance; however, as Bacon Bash does not conflict this year, we may draw additional attendees from the northern parts of the kingdom
    • Break-even at 270 people
    • Expected fees
      • Daytrip – $7 preregister, $10 at gate, camping $10-/-$13
      • Feast $8/head
    • 104 paid feast spots (+16 high table) available
    • At least 80 beds (cabin?) available
    • Need rapier marshal (Master Wistric volunteers)
    • Theme is Roman
    • Need lunch, breakfast people (fundraiser?)
  • Castle Wars (16-19 November 2017)
    • Lord Piers will autocrat, with assistance from Sir Iastreb (If Yazzie wins Crown, Mistress Liz will step in to assist)
    • As discussed in previous meetings, site will be the Al Sihah Shrine in Macon
    • Site fees:
      • Total cost $7,024
      • $20 onsite, $18 pre-reg
      • Feast — $10/head; Lady Mairghread will feastcrat
    • Travelers’ fare and breakfast will not be offered
    • Will plan to have a fundraiser lunch available for hosting
    • Break-even is 250 weekenders, 125 day trips, 96 feasts (8-16 for high table)
    • We are expecting more attendees than last year (2016 had 600 adult attendees)
    • MoB invitational tourney could be a big draw for rapier fighters.

KLE (Kingdom-Level Event) Bids

  • Due to recent changes in kingdom law, we will not be able to bid on Fighters’ Collegium; we need to find another event to bid on
  • South Downs and Bryn Madoc both need an event to bid on
  • Joint bid with Bryn Madoc, Depedale, and South Downs on Fall Crown
  • Potential site for Fall Crown – McIntosh is current likely site
  • Even split on costs & profit
  • Complication – Fall Crown is scheduled the weekend before Castle Wars
  • Bryn Madoc and Depedale both have people available
  • Matthias will begin the bid process, and cancel the Tallapoosa reservation

Other Upcoming Bids

  • Midwinter Arts + Sciences (2-4 February 2018)
    • We need a bid
  • DragonCon
    • Closer than you think (1-4 September 2017)
    • His Excellency & Master Wistric were discussing whether the table is worth the effort
    • It’s a burden on Their Excellencies and the Chatelaine
    • Has there been a return on the investment?—NO TABLE
    • Parade is still important
    • Duke John suggested that a demo would be better / more fun than a table
    • Talk to Bam, Keith, etc. to find out who we contact about a demo room? Ximon will take point on querying that
    • Chariot needs humans, and may have an extra passenger (Vortigern), so more “horses!”
  • Finance committee pre-approved event bids, so voting on bids?
  • Red Tower—Passed
  • Castle Wars – Passed

Non-SCA Business

  • Museum Replicas sale is coming up – likely 20 May

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 3 May 2017, at the Atlanta Friends Meeting House.

–Raven

March Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

1 March 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

THL Mathias Blackett called the meeting to order.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Working on newsletter
      • Not too late to submit content – still looking for articles, artwork, officer/guild columns! Please contact Lady Raven via Facebook or e-mail at mawrtyr88@gmail.comwith your questions or submissions
      • New deadline – before Gulf Wars, hoping to publish issue end of March/early April
      • Name for newsletter: The Read Tower
  • Rapier Marshal (Lord Brendan de Hay)
    • Rapier practices are held Sunday afternoons (concurrent with armored fighter practice) and Tuesday evenings, usually at Blackburn Park. Check the Facebook group “Atlanta SCA Fighting” for updates and changes (such as cancellation or temporary location changes due to weather).
    • Attendance at practice varies dramatically, but rarely fewer than four, and sometimes as many as 14. We have some new (to us) folks joining us in the last few weeks as well. Welcome to Konrad, Will, David, and Somber.
    • Recent stuff:
      • Meridian Challenge of Arms was a successful day, thanks in large part to the support of non-fencers who came out to herald, marshal, make pretty scrolls, and other cool stuff. We rapier folk think you guys are awesome.
      • Special congrats to Master Wistric, who won the armatura challenge, and finished the day with an awesome match vs. Don Lazarus Gage.
    • Upcoming stuff:
      • Gulf Wars! If you’re going, and planning to fight rapier, Baroness Adela’s Gilded Companie will be under the command of Master Wistric. I understand Masters Wistric and Morgan will be representing the Order of Jerusalem.
      • We hear rumors that Her Excellency has suggested March 26 as the day to choose this year’s Baronial fighting champions. It also happens that Lady Raven has been discussing that date with other local groups for us to host a regional practice. Watch for further announcements on both topics.
  • Armored Marshal (Lord Robert Throckmorton)
    • Armored fighters practice continues on Sundays – this pas week had a small turnout but practice was good
  • Chatelaine (Lady Stella di Silvestri)
    • Demo season is coming! Abel is coordinating Streets Alive! on 11 June over by Georgia Tech. Streets Alive is held several times a year, throughout the city – the 11 June event is the most likely to not conflict with other SCA events, so come on out!
  • Webminister (Master Wistric Oftun)
    • We have a website!
  • Herald (Lord Lucien d’Artois)
    • Talmere’s Lusty Month of May will be hosting this year’s Meridian Heraldic and Scribal Symposium, so come on out! (13 May, Pickett’s Mill Battlefield Family Group Shelter
    • Speaking of Heraldic and Scribal Symposia, the shire of Nant-y-derwyddon will host this year’s Knowne Worlde Heraldic and Scribal Symposium, in Knoxville, TN, 23-25 June, 2017. For more information, go to their: website
  • Arts & Sciences (Lady Veronica da Lucca)
    • Last week’s class was on bliauts, taught by Mistress Sunneva. This month’s A+S class will be on an intro to all things beer (yay!), and will be taught by Lord Camulocaros
  • Their Excellencies
    • Gulf Wars is coming!
      • Please volunteer for raffle tickets and $ for the barony. we have been challenged to provide 75 hrs of volunteering by Baroness Iron Mountain. She is certain that we can easily hit that, so we want to crush that goal 🙂
      • We are processing in with TRM on Tuesday for opening ceremonies – need volunteers for banner holders (need to wear black and white garb)
      • Thursday is Known Worlde party – volunteer! have fun! drink responsibly!
    • Coronation!
      • Challenges for scroll cases and for regalia. Next week’s project night will be building scroll cases. Mistress Serafina commented that her office has a pile of cardboard she can contribute to the scroll case cause.
      • Mistress Symonne will make a silk banner for the group that provides the most scroll cases, as well as perhaps some finger loop braiding.
    • This month will be our 5th Wednesday garb potluck! Stay tuned for further details.
    • Baronial rapier and armored championships! Will be held at the upcoming Regional Rapier practice on 26 March
    • MCA scrolls – 4 of the 8 champions scrolls were bestowed upon South Downers (yay!)
  • Seneschal (THL Mathias Blackett)
    • Master Wistric will step up as Seneschal in April

Post-Mortem for Midwinter Arts + Sciences

  • Food location was great! Having it in the second-floor lounge area worked out really well.
  • Third floor setup for A+S also worked out really well – good space to organize all the competitions
  • Yay for multiple lounges – having space for attendees to relax on each floor was greatly appreciated
  • Mathias is talking to Duke Thomas about the possibility of using KSU as a future event site
  • Merchant space is still problematic – hallways were crowded. Maybe take one of the lounges as a merchant space? perhaps a classroom near the lunch?

Event Bids for 2017

  • Event site updates:
    • Mathias is talking to Duke Thomas about KSU, but it’s too late to get it for RUM. Maybe Fighters Collegium? Fall is really congested with big events. We just need a field, a place for court/feast (BBQ?)
    • Tallapoosa was also suggested, as we’re already familiar with the site
    • Mathias will post updates on Atlanta SCA
  • General future event discussions
    • Mathias and Wistric wants to get people together to see who tends to do what all the time, and come up with a strategy to determine what and how can we teach each other those skills so we can cover each other better?
    • This would also be a great opportunity to learn how to do a particular job. Jadi has offered to head up the autocrat roundtable
    • Margavati mentioned that many newcomers have a common problem – how to get involved if you don’t know where to start? Raven will look into how this can be added to the newsletter (as a column? in the information section?)
  • Upcoming bid deadlines
    • Bids for Red Tower and Castle Wars are due for next month’s (April) business meeting.

Upcoming Events

  • Fool’s War (7-10 April 2017)
    • Mistress Allesandra is heading up the A+S competitions, and she needs judges. You do not need an OVO to judge – just have someone vouch for your experience/knowledge.

Non-SCA Business

  • Project night 2nd and 4th Thursdays at THL Andreva’s and Mistress Jadi’s home
  • There is much interest in rebooting the South Downs Supper Club – for further info, check out their Facebook group

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 5 April 2017, at the Atlanta Friends Meeting House.

–Raven

Call for Contributions for Baronial Newsletter “The Read Tower”

Unto the populace of the Barony of South Downs does Lady Raven Helmsplitter, Baronial Chronicler, send greetings!

Are you a writer? an artist? a fighter? Do you have knowledge to share with your Barony? You are invited to share your skills and talent with your Barony by contributing to our NEW quarterly newsletter (working title: The Read Tower)…

I’d like to use this newsletter to focus on the talents of South Downs and use reprinted articles or stock images or clip art sparingly if at all. All work will be properly credited and be accompanied by appropriate Society release forms, which can be found in the Files section on the Facebook Barony of South Downs group, or here: http://kingdom.meridies.org/index.php/offices/chronicler

What sort of content am I looking for?

  • Visual artists:
    • Cover illustrations (scalable to 8.5 x 11”)
    • Banners or page borders;
    • Illustrations or photographs to contribute to articles, etc.;
    • marginalia or a set of initial letters to add to an article…
  • Writers:
    • Baronial officers and guilds – there is space available for a column of your choosing; potential topics could include:
      • Highlight a project your group is working on
      • Discuss news the Barony will find useful
      • Share some history of the barony or your guild.
    • General populace – potential topics could include:
      • Articles on improving your garb, or camping or fighting kits;
      • Research you may be working on for a particular A+S topic;
      • Writeup (and illustrations) of a class you may have taught – we can include links to handouts;
      • Recipes (is the South Downs Supper Club still active?);
      • Recent baronial events, from an attendee’s point of view
      • An interview with a member of the Barony – “Ten Questions with…?” (currently working on compiling a list of questions)
    • Article length should be approx. 250-500 words to keep everything accessible. If you have something that is longer, we can work something out – perhaps split up the article into chapters to be published over multiple issues?

I’d like to develop a library of artwork and non-event-specific articles to draw from for future issues, and perhaps even form the base for specific theme issues.

Please don’t hesitate to ask questions – I’m looking forward to working with all of you to get this newsletter going! Please send your contributions to me at mawrtyr88@gmail.com

First deadline for contributions: Friday, March 10, 2017 (before everyone leaves for Gulf Wars), for the First Quarter 2017 issue.

Thanks!
Raven

January Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

4 January 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Lord Lucien d’Artois – our new Herald – called the meeting to order.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Mentioned plans for newsletter
      • Plans to publish it quarterly, first issue (hopefully) end of March
      • Seeking artists, writers, photographers for content – would like to show what we are doing as a barony, and offer as much original content as possible
      • Baronial officers and marshals are welcome to contribute content – A+S Salon, Marshals’ Column, etc.
      • Other content ideas: articles from guilds; event summaries (with photos); recipes (does the South Downs Supper Club still exist?); How To Improve Your Fighting or Camping Kit; etc.
      • Articles should be ~250 words (about one page)
      • More information (including links to release forms) forthcoming, both on South Dows website (here) and Facebook group
      • Oh, and we need a title for the newsletter – ideas welcome!
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices are going well! We continue to have practices Tuesday evenings and Sunday afternoons (weather and event schedule permitting).
    • We have a new winter practice location for Tuesday evenings, at Gerrick’s house in Peachtree Corners, with a backup at Brendan’s office warehouse.
    • For the latest info on practice status, check Atlanta SCA Fighting group on Facebook.
    • THL Mathias took care of the insurance paperwork so we can have our practices where we need to have them.
  • Webminister (Master Wistric Oftun)
    • We have a website! Midwinter A+S has a website! Yay!
  • Herald (Lord Lucien d’Artois)
    • Submissions – Devices
      • Bram Halfdannarson – passed Kingdom
  • Chatelaine (Lady Stella di Silvestri)
    • We have had some new people show up and they’re coming back, yay!
  • Arts & Sciences (Lady Veronica da Lucca)
    • December was a great month! THL Mathias taught a great class on singing.
    • A+S competition season has started. Mistresses Allesandra and Sunneva will again offer their class on the basics of entering an A+S competition, including feedback, how do judges review work, what the judging sheets are all about, etc., just in time for Stella Nova at Midwinter A+S.
  • Reeve (THL Maire Dhocair Inghean Chairain)
    • We have money! What shall we do with some of it? (See below!)
  • Their Excellencies
    • Scribal nights continue to be held on the first Monday of the month at Their Excellencies’ home.
    • Her Excellency Adela is planning on attending Black Gryphon (17-19 February) – if you are interested in carpooling or caravaning, please contact her
    • This year’s Meridian Knowne Worlde social is on Saturday night (edit: rumors abound that it may been moved earlier in the week, but I currently can’t find confirmation); Lady Ysmay and Sir Tim are running it and seek volunteers
    • More Gulf Wars: there is an open call for advertisements – events, non-merchanting announcements, etc., are sought out
    • There will again be a volunteer raffle at Gulf Wars! Volunteers can earn points for their local group (South Downs!) and raffle tickets to score lovely prizes!
    • Opening day procession is likely Tuesday morning of War Week. We would like to have banners made for procession, should have 8 total (6 new?) in time
  • Seneschal (THL Mathias Blackett)
    • Midwinter A+S is coming! Now is the time to write recommendations for deserving gentles, as Crown will be attending! Mathias reminded everyone that if you are not 100% sure that a person has a particular award check the Meridian Order of Precedence – you would be surprised at the awards people deserve but DONT HAVE.
    • War College will be held in Alabama the same weekend as Midwinter A+S
  • Armored Marshal (Lord Robert Throckmorton)
    • Fighting classees at Midwinter? Check with Lord Robert if you need support for your class

 

Upcoming Events

  • Bryn Madoc Twelfth Night (7 January 2017)
    • There will be fighting! Classes! Feasting! (Twelfth Night feast is potluck – check FB event page or website (below) for details)
    • Event website
  • Midwinter Arts + Sciences (3-5 February 2017)
    • We should start looking for closer-in event sites where we can hold MWA+S and we can spread out; weekend event with A+S on Saturday and fighting on Sunday at the same site, for example
    • Entry deadline for Stella Nova @ is coming up
    • We have a whopping 2 reservations (!!!) please pre-reg!
    • We have 11 teachers, looking for more – talk to Lady Veronica if you are interested
    • We need volunteers for troll, people to put up and take down directional signs. Master Ximon has volunteered to take care of the street signs
    • We need volunteers for setup, who can be on site early Saturday morning early. Because the site is not secure, it is recommended we set up Saturday morning (6:30-7:00am) instead of Friday night. Several people volunteered.
    • There is no official floor plan, but we’d love to have one set up for reference (chronicler’s note: there is now a simple one on the event program)
    • The Meridian Order of the Blade will sponsor a fundraiser lunch – stew, drink, cookies for $5. There was discussion about where can lunch be set up, especially if weather is bad?
    • We have two merchants already requesting space, we could possibly fit as many as 4 on the first floor merchants area, with maybe a couple more on a different floor
    • Please contact Zeliha if you would like to pre-register
    • Anyone interested in volunteering, please contact Lord Pietro
    • Will there be a regional practice on Sunday, since War College will be the same weekend? Unlikely, but we will still have our regular practice that Sunday
  • Kingdom-Level Events for 2017
    • Bids for Red Tower and Castle Wars are due in April to encourage newer autocrats to step up – it’s never too early to put a bid together for these events!
    • Iazzie has offered to co-autocrat to help teach/supervise a newer autocrat
    • Red Tower (7 October 2017) – potential site is Booker T Washington Park in Chattanooga (where Crown Lyst was held).
      • We would need to put reservation in with 50% deposit. It’s a relatively expensive site with weird pricing structure, but we have the resources to give it a shot. Payoff could be HUGE
      • Bacon Bash is not a conflict in 2017
      • Duke John expressed concern that we have to go out of state for an event. Where else can we get a large cabin site for such events? We are always looking for closer-in sites, but there aren’t many that could handle an event this size.

 

Other SCA Business

  • THL Andreva and Mistress Jadi will host an A+S project night on the 2nd Thursday of the month (a week from tomorrow)
  • Margavati asked if anyone was planning on/interested in going to Trimaris’ A+S event this weekend?
  • Maire has completed taking over the baronial storage unit, and will have sign in/out sheets for all supplies to help keep track of everything
  • This year’s Streets Alive! is gearing up – Abel is coordinating, so stay tuned! Last year was a ton of fun, try to plan for it this year!

 

Non-SCA Business

  • Lord Bram will be taking part in Battle of the Nations as part of a 21 person team. The event will be in Barcelona – immediately, several people offered to serve as translator, crew, managers, etc. Because Barcelona 🙂
  • Secret Santa gifts were then exchanged among the populace

 

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 4 January 2017, at the Atlanta Friends Meeting House.

Happy holidays!

–Raven

A Letter From the Baron and Baroness

In this week’s letter, we will be talking about the Royal University, populace badges, and ways you can get more involved in the Barony.

Greetings from your Baron and Baroness!

It has been a busy time lately in the South Downs, as we prepared to host the Royal University of Meridies. The event ran very smoothly, and it made us very proud to see so many of our fellow South Downers working hard to make it a great success. Even though there was a lot of work to do, we saw smiling faces all around.

We saw our fearless event stewards, Lady Veronica and THL Maire, constantly circling around the event, solving problems as they arose and never losing steam. It was inspirational to watch them, and we thank them and their team for putting on a great event.

A couple of people stood out over the course of the day, both by their work and their demeanor. Veronica’s husband David seemed to be everywhere, doing what needed to be done and always with a grin that lifted our spirits. We were excited for the many-talented Zofia to attend her first event, and expected her to be ensconced in classrooms all day to soak up knowledge. What we did not expect was to find her working the registration table, setting up court, and always eager to find other ways to help out. These are the examples of service that we strive to emulate, and we are deeply grateful.

We love to see all of our populace at events, and for others to be able to know and recognize them as South Downers. To that end, we have been discussing recently coming up with a new populace badge so that all can show their Baronial pride. We have a couple ideas already, and encourage anyone interested to send us your thoughts. We will be presenting these at the August 3 business meeting for discussion.

If you would like to get more involved in the Barony but aren’t sure how, there are a variety of options available to you. We have a couple of events coming up in the fall, and the event stewards, THL Mathias (Red Tower) and Master Wistric (Castle Wars) have a number of opportunities for volunteering. If you have free time at any event that we are attending, we would love to have you join our retainers and be part of the Baronial presence. If you’re interested, you can talk to either of us or Lady Justina. We also plan to up some group projects at the second Wednesday meetings, so keep an eye out for more information on those.

We value the opinions of our populace; if you could fill out this short survey it would be most appreciated. Also, if there is someone in the Barony that you feel needs to be recognized for their contributions, we have a handy award recommendation form.

In Service,
Lorenzo and Adela

February Business Meeting Minutes

South Downs Baronial Business Meeting

3 February 2016, 7:30pm

Decatur Recreation Center

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler

 

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
    • Would like to gauge interest in developing a baronial publication of some sort:
      • Newsletter? Could include things like reports (and recipes?) from the Supper Club, for example
      • Baronial Directory? as not everyone is on Facebook
      • Open to ideas, suggestions
  • Herald (Lord Bjorn Gullhar)
    • Nothing to report
  • Webminister (Master Wistric Oftun)
    • We still have a website!
    • Working on getting updates to Midwinter A+S up on the site
  • Rapier Marshal (Lord Brendan de Hay)
    • We have practices!
    • We will be holding our traditional regional fighters’ practice on the Sunday following Midwinter A+S – come on out!
    • We will hold the tournament to determine the new Baronial Rapier champion at the Midwinter regional practice (14 February 2016)
  • Arts + Sciences (Lady Tryggva Ingvarsdóttir)
    • Midwinter Arts + Sciences is coming up SOON (see below)! There will be tons of classes offered.
    • Lady Tryggva will be stepping down as A+S Minister in March; the new A+S Minister is Lady Veronica de Lucca. Their Excellencies and the populace thanked Lady Tryggva for all her work as Minister.
  • Reeve (Lady Maire Dhocair Inghean Chiarain)
    • We have money – a little over $12,000 in the baronial coffers
    • Red Tower and Castle Wars both did well financially
    • We do still have some bills to take care of, but we’re in good shape
    • Domesday report is going out tonight (3 February 2016)
    • Lady Zeliha Bint Sayyid will be the new Reeve; she’ll start working with Lady Maire after Midwinter, and step up in the 4th quarter
  • Chatelaine (vacant)
    • But no more! Our new Chatelaine is Lady Stella di Silvestri! (And the populace rejoices!)
    • The local Dagohir group is interested in doing a demo with us at the library, date TBD
    • Need more loaner garb! If you are interested in helping sew or have anything to donate, please touch base with Lady Stella

 

SCA Business – South Downs Events in the Works

  • Midwinter Arts + Sciences (13 February 2016, Lady Mara Palmer reports)
    • We’re in good shape with the budget. The feastcrats suggested buying disposable feastgear for the lunch feast, so we won’t have to deal bring the baronial serving pieces (easier to clean up).
    • We need tablecloths to cover the tables in the lecture hall where Court will be held. Master Ximon offered to bring the several he has.
    • We have banners to cover the lecture hall whiteboards, but could use extra banners or tapestries to make sure the boards stay hidden.
    • Lady Stella requested that we bring our own toilet paper and paper towel supplies to the site, as maintenance will not be available to keep the bathrooms stocked with supplies.
    • Lunch feast is offered by pre-registration only. Tokens will be provided to keep track of who has purchased lunch. Registration for the event (if you want the lunch feast) ends Saturday, 6 February
    • The lecture hall (where Court will be held) only seats 150, which we’re not sure is enough to seat everyone for Court. There may be space to set up your own chairs, but space will need to be preserved for processionals and for Lady Mara’s vigil
    • We will have a regional practice on Sunday, 14 February (yes, that’s Valentine’s Day – make your plans now! 🙂 ). Her Excellency will be coordinating the practice and festivities.
    • We can’t get into the site until Saturday morning 7:30? 8:00?. Volunteers to help set up are needed, and if your Chronicler recalls correctly, Master Ximon had suggested that there might be donuts for those who volunteer to set up.
    • Lady Mara will be on vigil beginning at 9:00am, so Her Excellency will handle some of the onsite autocrat responsibilities once the vigil has begun.
  • RUM (Royal University of Meridies; 15-16 July 2016, Lady Veronica de Lucca and Lady Maire reporting)
    • Lady Veronica and Lady Maire will be co-autocratting, and will request approval of the Barony tonight to submit the finalized bid to Kingdom
      • There is no dorm space available, but there are many hotels nearby. We are trying to get a group rate at one (or more) hotel(s). Leslie has offered to help with this effort
      • Looking at offering a fundraiser lunch, possibly a crockpot buffet like what was done at Midwinter A+S 2015
      • The site does not allow pets (service animals are OK by law)
      • There will not be any equestrian activities, as there is no place to hold them
      • Discreet alcohol ONLY – no original containers, etc.
      • No onsite revel or dinner feast
        • There was discussion about the possibility of having a post-event revel in a meeting room of one of the hotels, especially if we can get a group rate there. Those investigating hotel options are adding this to their list of questions
        • It was pointed out that we would have the site until midnight, so we could do a revel there, but no dinner feast. We could provide snacks, however 🙂
      • RUM handles all the planning of the event, in terms of classes, administration, etc.; we handle site issues: setup, cleaning, lunch, etc.
      • Financial issues:
        • $2 fee per person goes to RUM
        • Remaining profits from event are split between the sponsoring Barony (us) and the Kingdom.
      • We should start thinking about teacher bags – what can we offer? who can make what things to be included? If you’re interested in contributing, please contact Lady Veronica or Lady Maire
      • Need staff:
        • Already have autocrats and reservationist
        • Need (partial list):
          • Marshals (armored and rapier)
          • Royal coordinator
          • Crash space coordinator
          • More positions will open up as planning continues. If you’re interested in volunteering for RUM staff and you don’t see a position listed that you’d like to help with, the autocrats will be more than happy to help you help them!
    • Motion offered to send bid to Kingdom, and motion passed unanimously! (and still more rejoicing from the populace!)

 

SCA Business – Upcoming Events

  • Gulf Wars (12-20 March, 2016)
    • South Downs has been asked specifically to volunteer with waterbearing on the Wednesday of War Week. This is a great opportunity to help the Kingdom, and help the Barony; not only can you earn volunteer points for waterbearing, but the Barony can earn money – the more volunteers, the more money! Make your Reeve happy! Go to Volunteer Point, say that you’ll volunteer, and make sure to list The Barony of South Downs as your local group.
    • Does Al-Mahala need anything for Gulf Wars? Everyone was concerned about the damage/vandalism done to their storage space. Turned out it wasn’t their storage space, and their things are OK.
  • Knowne World Dance Symposium (June 2017? Master Wistric reporting)
    • Master Wistric is developing a bid to have the Barony host the 2017 Knowne World Dance Symposium
    • Possible site: GA State. Not sure which campus, but discounts are available to employees, and there are several members of the Barony who work at GA State.

 

Other SCA Business

  • South Downs Supper Club (25 February 2016)
    • This month’s theme: Scandinavia
    • Hosted by Lady Maren (Decatur area)
    • Watch for the event announcement and other updates on Facebook
  • Request for spare armor (armored fighting)
    • Lord Bram is looking for spare armor to purchase, from the Barony or from individuals:
      • His current armor is now too big for him
      • (He may also be looking for any available youth armor?)
      • It was suggested that he contact the Reeve, the Knight Marshal, and/or the Financial Committee to determine what can be sold and at what price.
  • Glaedenfeld Baronial Investiture
    • Background: Glaedenfeld was once a barony, and a few years ago its status was changed to a shire. It is now about to become a barony again.
    • Unsure if the investiture will take place at Dreamstone or Iris Faire?
    • Does the Barony wish to contribute to a largesse gift to the new Baron and Baroness Glaedenfeld? Please get in touch with Master Lorenzo or Mistress Adela if you are interested.

 

Non-SCA Business

  • None.

 

Next South Downs business meeting will be held Wednesday, 2 March 2016.

–Raven

January Business Meeting Minutes

South Downs Baronial Business Meeting

6 January 2016, 7:30pm
Decatur Recreation Center
Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler

 

Officer Reports

  • Chronicler (Raven Helmsplitter)
    • Nothing to report
  • Arts + Sciences (Tryggva Ingvarrsdottir)
    • Midwinter Arts + Sciences is coming up!
    • Mara will be teaching calligraphy for January’s Baronial A+S class
    • Do *you* want to teach a class or have an idea for a class you’d love to take? Please contact Lady Tryggva
  • Herald (Mattias Blackett)
    • Submissions:
      • Pietro di Conti resubmitted his device, and it passed kingdom
  • Reeve (Lady Maire Dhocair Inghean Chiarain)
    • We have money! (Populace rejoices) She is working on getting the end of year paperwork together.
  • Armored Marshal (Jean-Michel d’Aix en Provence; Ximon Martillo de Cordoba reporting)
    • Gathering loaner gear and will put it in the baronial storage locker.
  • Rapier Marshal (Brendan de Hay)
    • We are having consistent practices, Tuesday evenings and Sunday afternoons at Blackburn Park. We have enough marshals that even when the GRM can’t make it, there’s always someone to run the practice.
    • We are gathering the rapier loaner gear in one place, and now have more than we did before (because we know where it all is now.
  • Webminister (Wistric Oftun)
    • We have a website. Please contact Wistric if there’s anything you’d like to see included on the website.

 

SCA Business – Upcoming Events

  • Midwinter Arts + Sciences (13 February 2016)
    • There will be classes! There will be a cool, awesome elevation of our own Lady Mara Palmer! There will be a Super 6 tourney!
    • See below for more detailed information
  • Bryn Madoc Twelfth Night (9 January 2016)
    • Event starts at 11:00am
    • There will be dancing! Music! Indoor (INDOOR!) fighting! Feasting! Shenanigans!
  • Meridian Challenge of Arms (27 February 2016)
    • Inaugural kingdom-level rapier-only event
    • Will be held at the University of West Georgia
    • Details still coming in. Please see the Facebook event page for the latest updates!

 

SCA Business – South Downs Events in the Works

  • Midwinter Arts + Sciences (13 February 2016)
    • Still working on a menu
    • Still working on finalizing class schedule
    • Classes, etc., will be held in seven classrooms on the bottom floor, 3 classes on the 2nd floor
    • Lots of parking!
    • Lunch and general hangout area will be located on the 3rd floor.
      • Please note that lunch is by pre-registration only, you cannot purchase lunch at the door. There are, however, many restaurants nearby where you can get lunch.
    • Court area
      • There are two large white boards in the room, but they will be covered with cool banners.
    • We need volunteers in all areas. Lady Mara has the team list, please contact her to see what’s needed.
  • RUM (Royal University of Meridies, 15-16 July 2016)
    • Lady Veronica is putting together a bid for South Downs to host the event.
    • Event would be held at the University of West Georgia.
    • Potential costs:
      • General site fees similar to Midwinter A+S
      • $500 for the ballroom (court? feast? revel? ball?)
    • No dorms onsite, but hotels are nearby and plentiful
    • No space for equestrian activities
    • Possibility to have a discreet fundraiser during the event (lunch?)

 

Other SCA Business

  • South Downs Supper Club
    • February theme is Scandinavian, and will be hosted by Lady Maren. Please contact her or stay tuned for the event announcement on Facebook.
  • Project night
    • Jadi and Andreva host on the 2nd and 4th Thursdays, at their home.
    • Plenty of space for all sorts of projects! Contact Jadi or Andreva for more details.
  • Gulf Wars
    • We need volunteers!
      • Throughout War, but particularly Sunday and Monday at troll (Gulf Wars opens on Saturday)
      • Volunteering can help raise money for the Barony (and who doesn’t want that?)

Non-SCA Business

  • Hapsburg exhibit at the High Museum, closes 10 January
  • Islamic art exhibit, “Ink, Silk, and Gold,” at the Frist Museum (Nashville)
  • The Atlanta Model Figure show and exhibit, sponsored by the Atlanta Military Figure Society, at the Atlanta Marriott Century Center (I-85 at Clairmont Rd., 19 February)

 

Next South Downs business meeting will be held Wednesday, 3 February 2016.

–Raven

Dragon Con Parade Info

We will be marching in the Dragon Con parade again this year, but there are a few new bits of information to be aware of:

  1. The parade organizers are Keeping a close count on numbers this year and you will need to have a parade wristband (in addition to your DC membership as usual) to participate. If you would like to march in the parade, contact Ximon and make sure we still have room left.
  2. There is a new route and staging area this year:
    Staging Area Directions
    Staging Area Map
    Parade and Shuttle Route
    Parade Guidelines
  3. Staging will be from 8:00 – 9:45 on Saturday.