JULY 2020 Baronial Business Meeting Minutes

01 July 2020, Time: 1932

Notes submitted by Lady Aelia Bassina, South Downs Chronicler.

THL Lucien d’Artois called the July meeting to order. Our Seneschal, THL Juliane de Vivonne, greeted the populace joining the Zoom meeting. Juliane read the Kingdom Anti-Bullying statement.

Officers Reports

Herald (THL Lucien d’Artois)

  • We had 3 awards given out at court on 27 June.
    • HE Emelina received her court Barony
    • HE Mark received his Red Raven
    • Lord Ogata Tarō Hiroyuki received his AoA
  • Juliane’s badge was passed
  • Sara’s name and device were passed.

Knight Marshal (Lady Mairghread Wilson)

  • Fighter practice is on hold until at least 30 August.
    • With the COVID-19 cases on the rise, but it is expected to be extended
  • Mask experiments were done to wear with armor
    • Cloth Masks
      • Tends to slip down from nose to mouth while fighting
      • Created a heat pocket (generated a lot of heat)
      • Sports style mask
        • Designed for sports
        • Breathability was less
        • Visibility was better than cloth
        • Interfered with putting helmet on with it sliding down
      • Please keep your safety in mind while wearing

Rapier Marshal (Captain Brendan de Hay)

  • Practice is on hold for now
  • I have looked into masks for rapier practice
  • I have a draft of guidelines for what we may be looking at for “Glorious day for when we can get back together”.

Live Weapons (Mistress Mara Palmer)

  • Live weapons will have the easiest transition since we do not wear armor
  • We would not be able to provide loaner gear due to transmission concerns
  • Will need to have hand sanitation stations for practice
  • Have been discussing masks for practices.
  • Masks with vents on the sides do not protect for droplets
  • A filter will still need needed 

Reeve (Mistress Alessandra Giovanna Fioravanti)

  • We have money!
  • About to submit the quarterly report, open invitation for anyone to join in and watch how it goes.
  • While we are good with money now, if things don’t improve, we will not have money in the bank for future events and expenses.
  • If COVID continues, we will need ongoing fundraising
    • Question: Can people donate to the Barony?
      • Yes, but fundraising is better.

Quartermaster (THL Lucien d’Artois)

  • We have stuff!
  • The storage unit still needs to be paid for.

Question: How big is the storage shed?
Answer (Lucien): It is big, it is two units due to the number of things we need to store. 20×30, or something like that.

Chatelaine (Lord Nikon Dawidowicz), Finnvarr mac Branain reporting

  • Nothing new, no one has approached Nikon or Finnvarr mac Branain.

Demo Deputy (Lady Bú Feiyan)

  • No report was made.

Arts & Sciences (THL Alisandre de la Chapelle)

  • We have A&S!
  • It’s time to go to the spreadsheet so it can be reported to Kingdom
    • Please have it returned by the 15th
    • Class this month is Wistric – The 16th Century through the Lens of Princess Bride
    • There are a lot of virtual classes taught by various classes
    • RUM this year will be completely virtual
    • Known World Heraldic and Scribal Symposium is the weekend after 4 July. It will be held in Australia
  • Raven: Kingdom A&S online on 15 Aug. Trying to make it just a one-day event.

Chronicler (Lady Aelia Bassina)

  • Work for the newsletter design has begun.
  • First issue of the newsletter will be 1 October.
  • I am accepting articles to be included in the newsletter.
    • Articles topics can be anything, so long as it follows the conduct guidelines.
    • Suggested topics can be anything from Event experiences, Opinion pieces, how-to’s, etc.
    • Deadline for the articles will be 15 September to allow time to be included in the newsletter.
    • Photos with the articles are encouraged but not required.
    • I will be getting with HE Emelina to determine what waivers need to be signed and submitted.

Social Media Minister (HE Emelina le Nourreys)

  • There’s a new social media policy, Juliane will be addressing.
  • Followers: 90 on Instagram, 15 on Twitter, FB Group has 15 new people.
  • There have been a lot of contentious things posted online, but the Barony page has been clear.

Webminister (Captain Pietro di Conti)

  • Linked Wistric’s profile page to his new facebook page and to his training videos on YouTube.
  • Updated spam filters to allow emails from Brendan’s email address.
  • Updated Nikon’s page with a new device.
  • Updated Charlie SCA name to Ogata Tarō Hiroyuki on profile page, linked profile page to his blog, added AoA.
  • Added a new badge to Juliane’s page.
  • Added court Barony to Emelina’s page.
  • Added a new officer page for Diversity Equity and Inclusion Officer (Margavati), set up dei AT atlantasca DOT com email.
  • Updated Margavati’s page with link to officer page, updated title.
  • Updated Baron & Baroness pages to refer solely to Sunneva.
  • Added Aelia to chronicler email list.
  • Added Ambrosius as an alternate name for Justina.
  • Added pronouns for Margavati, Nikon, Justina, Ambrosius, Pietro. Note: I will only add pronouns for people who ask me to.

Question (Emelina) How would you like us to submit the request?
Answer (Pietro) Please use the form that is on the page.

  • Will update Aelia’s title as Chronicler and Finn’s as deputy Chatelaine

Diversity Equity and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai)

  • We’ve done a few things of the things we’ve planned to do
  • One of the most exciting things has been we have instituted a once a week DEI discussion.
    • The first one should be 15 July, Kalbardr is teaching a class on titles (Gender titles, regional titles, etc.)
      • It will be a YouTube streaming discussion.
      • After will be a Zoom Meeting
    • The second one will be Lykania.
      • This class has been done before for the Courtesans Guild for Castle Worlds
      • It will include gender, sex, and sexual identities.
  • At some point we will be doing them on alternate nights.
  • An August date has not been set.
  • Kingdome DEI has a DEI class and has agreed to teach it to the Barony.
  • Thanked everyone for their help with support
  • We are creating a space on the baronial page for requested pronouns. They are optional but encouraged.
  • The section can be found on the atlantasca DOT org page.

Her Excellency, Mistress Sunneva de Cleia

  • When I stepped up over a year ago, I was 8 months pregnant. I thought that would be one of the hardest things to do. I didn’t have any allusions that it wouldn’t be difficult. I did not have a global pandemic on my card. This is all extremely new to me and everyone else. It was never my intention to lead this Barony alone. I want to reiterate that I am here, and I will carry out my tenure as Barony. Wistric is still here, but he will be in the background. People reaching out has been helpful. The last month I have been brought to tears by both kindness and injustices. We appreciate the support that has been shown to us. I am committed to remain steadfast and will be moving forward with the SCA core values. Please be good stewards for the Barony and the SCA. It has been helpful to determine your driving principles. Mine are always on the forefront of my mind. Let these principles be what guide you. Passions are high, higher than they have been since my time in the SCA. We often get into situations online where words get away from us. We need to find de-escalation tactics. Learn to ask questions, ask where they are coming from and why they feel that way. Even though we may not agree, I know what feeling hurt is like. I can empathize. Come to it from that point of view. You don’t need to agree. Nothing will be resolved in a day. Respecting other people is important. Separate the action from the person. Practice radical acceptance of other people’s feelings.
  • Before all this started, I had created job descriptions for the officers in the Barony, this was for the newcomers to see what we do and if they were interested. I will be doing this again. We need to start thinking about The Heart of South Downs and The Cavalry award. Please start thinking of people you would like to nominate.

Question: (Margavati) Before the pandemic, after the last Heart of South Downs and Cavalry award, we had discussed how to incorporate non-binary people into those award structures.
Answer: (Sunneva) If you are interested in being part of a discussion group, please message me and we can all talk about it. I want your opinion. This is not something I will decide unilaterally.

  • Please continue to be amazing!
  • Keep Chuck in your thoughts. He is having surgery tomorrow (2 July 2020).

Minister of Children (Lady Una Ulfrdottir)

  • We have children and they are wonderful!
  • I have been thinking of what we would like to have classes after the pandemic. I would like to include them in the DEI integrations.
  • The children are very accepting and wonderful.
  • I don’t know how we would have classes to address those topics

Margavati: Message me and we can talk about it. There is a kingdom chat and I can bring that up. I think it’s a great idea.
Mara: we have a list of items and we can forward those to you.

Seneschal, (THL Juliane de Vivonne)

  • I want to create a new staff member. Many years ago, I was provost of South Downs. My job was solely focused on classes. I focused on classes, sending things to RUM. Because we are doing so many things online. I think that would be something that would be great. I have talked to Alisandre and HE Sunneva. If you are interested, please email me or text me to let me know you are interested. I would like to have someone by the next meeting.
  • There is a new policy for the kingdom. We have not had any problems on the Barony’s page, but I would like to institute the same policy. That is if someone is coming on and is inappropriate. The first would be a warning, second would be a 7-day silencing, the next would be 30-day. Screen shots would be sent to me and Mistress Anorra. This may add a bit of work for the Social Media office. If they become too overwhelmed, we will have the deputy assist,
  • This was something that I talked to the autocrats for Red Tower and HE Sunneva, but we wanted to wait for everything to calm down. We have decided to cancel Red Tower. This is because MGT has been canceled the week before and confirmed cases of COVID-19 have been on the rise. I would rather cancel this event than put anyone in danger. I will make an announcement on the Kingdom and Barony FB pages.
  • I have wanted to put in a bid for Castle Wars. I am not sure how we can do this. Mara is here as a member of the CDC. I don’t know how we can make this event world with the social distancing

Discussion

  • Mara: I don’t have anything prepared, but I am open for questions. Disclaimer: I am not here officially from the CDC. If the CDC lowers the restrictions, treat merchants like mundane shops, treat camps as private residences. Treat things as you would in the mundane life. Treat anything from the governor as a political statement and an official CDC says as a health statement. The SCA is going to keep to what the CDC recommends. It is a variable situation. Unfortunately, we can’t plan for November.
  • Juliana: A recent governor’s post stated the state of emergency until 11 August. SCA is restricted until 30 Aug. Mistress Annora has recommended to start with small events. We don’t want to start with events, and probably start with business meetings, fighter practice, etc.
  • Mara: If you want to look at optimistic projections, November may be possible. I do not believe that optimistic and think November is still in the “grey” area. 
  • Alessandra: WE just found out that our schools (Gwinnett County) will be opening in August. Their plan is looking good. But I don’t have hope that it won’t get bad. There are guidelines, but I think more people will go to school instead of staying home.
  • Lykania: Even if things stay on track, we start opening in what, September? I’m thinking that November is probably not going to be good. Also, November is Flu season. There’s no telling where we will be at that time.
  • Mara: Even if people start doing 50 person things, we need to wait a month for information. That would make it October. I don’t see us being able to do things in November. Even if we can open back up to a couple hundred people, would that be enough for Castle wars?
  • Majda: What would happen if we weren’t able to have Castel Wars? What’s the worst-case scenario?
  • Mara: That’s a question for the Reve.
  • Alessandra: If we don’t have Castle Wars or Red Tower, we will need to have a fundraiser because those are our big events. The only expense we have is the storage.
  • Juliane: We should make a group to discuss.
  • Justina: How much is the storage?
  • Alessandra: The Storage is $267 a month. We are paid up through next quarter. It would be good if we could raise $600.

Many suggestions for fundraisers were discussed. Auctions, donations, yard sales, personal instructions from heavy fighters, subscription boxes, etc.

  • Sunneva: Technically, for Castle Wars, because we haven’t had a bid at least 5 months prior, we need to have approval from the populace to cancel the event.
  • Juliane: We can have a vote right now.
    • Motion was made and seconded.
    • Motion for canceling Castle Wars, approved.
  • Lykania: I did not believe in a virtual event until this last event, coronation. There were so many things that pulled people in. Can we do an online event?
  • Andreva: We won’t need to have a bid because no Barony funds would be used.
  • Alessandra: if we did an online fundraiser, that would be the time.
  • Raven: By that time, we would have already had many events done online.
  • Piers: Can we call it online Red Tower instead of Castle wars? That way it can still be a continuous event
  • Juliane: it’s been 46/47 years. I don’t think we could stop that. We will talk offline.

Recent Events

Upcoming Events

SCA Business

  • Justina: This is the perfect time to talk about online stuff. Pennsic is happen online. Courtesans will be hosting a track of classes and are interested in teachers that are interested in Medieval sexuality. There are several people here that have volunteered to teach. We have a courtesan FB group that discusses class topics. Online stuff is happening. Thank you all so much for supporting this aspect of SCA persona research.
  • Iazzie: I wanted to bring something up. Eventually, we will be able to fight again. Right now, we are practicing in a parking lot. The inside area is no longer available. The stance on masks is problematic. I think we will need to look somewhere else. The hard parking lot is painful. Somewhere with grass would be preferred. Where we are is not beneficial.
    • Juliana: I think when we started going there, it was a big open place.
    • Mara: The inside has been completed and there’s no longer a big open area.
    • Iazzie: I would like to create a motion to find another place for practice
      • Motion passed
    • Justina: In response to Iazzie, as a non-fighter, I enjoyed going to the fighter locations. I enjoyed going because there was a place for me to sit indoors. I completely understand your reasons for wanting to go somewhere else. But, for those of us that would like to sit, and chat was nice. I would like to recommend finding a place for those of us to use.
    • Mara: I like having people that come and chill at practice. Where archery is held at doesn’t really have a lot of area for people not there for practice. We need to think of a safe place for social distancing. This all depends on the 6 ft vs. 3 ft rule.
  • Emilia: This past weekend we had our first digital court. Even though Red Tower was canceled. I wanted to know if we should be submitting people for Baronial awards.
    • Answer: Yes

Question (Andreva): Is there something that could be made to show the Baronial awards.
Answer: Yes

  • Alessandra: With all the events being canceled the SCA merchants have lost a lot of income. In the SCA merchant relief, there are subscription boxes. Please look over there. I’m fine but other merchants are having a hard time. If you can, please look at it. A lot of people with cool stuff.
  • Iazzie: I want to really impress upon you about the DEI officer. It is always preferable to handle any conflict inside a group. Please refer to the DEI officer first so we can have it “in house”. Once it goes up to the Kingdom. Once it reaches there will not be a good solution. If it goes to the BOD, it’s a “nuclear” option. If you have something you can work out with Margi, please work with her before you go outside the Barony. Even if you go out of the Barony, please come to me. Please be very sure that what you are sending up the pipe is what needs to be sent.
    • Margavati: just today, another thing came up on FB. Between me, Sunneva, and Nikon, we were able to work it out. I would much rather that be the result of conflict. I feel like adults and super cool people should be able to handle things. I would like to help de-escalate. You can always come to me if you don’t know if it’s something that escalates to Iazzie.
      • Juliane: I came across something the other day about Boogaloo. It wasn’t someone from Meridies. I was horrified. I went to Locke.
    • Margavati: Even if we say that it’s not within our purview, it’s useful for us to have a record of it. If it does need to be escalated, we will have that information. Please do not be a watchdog.
    • Lykania: as a member of a group that has been attacked, it has been detrimental for you to engage in a negative manner. It’s better to change the dialog. When something blows up, when people show their support by changing things, it helps. 
      • Finbarr: I wanted to add on to what Lykania said. When something happens, like what we have seen happen, when you post outrage about what you have seen, it says to use is that you are a safe person for us to go to. When I joined about a year ago, when this was happening then, I don’t know what my reaction would have been. But the one thing that made me say “no, I’m going to stay.” was that for one person being a jerk online, i saw 20 people from the Barony/kingdom standing up. If you think that we don’t see it, we do see it.
    • Juliane: We are past 9 PM. It was my understanding that the only reason we went to this time is because of the time limit that we paid for.
    • Mara: If you have any concerns or public gatherings, please reach out to me in PMs. If I don’t get back to you within 24 hours, please ping me again. I have no problems answering questions. If you have questions, please ask me. I don’t keep up with the government restrictions. I am very familiar with the state and CDC guidelines.
    • Margavati: This is why I wanted to do Q&A chats. It might not always be on Wednesdays, but we will have a dedicated time where you can talk about DEI things. Thank you everyone for being open and chatting.
    • Justina: Isabella and I are now doing the unofficial revels. If you want to see when we do revels, please like our page. It’s “Meridies Virtual Revel- Unofficial“. We do Zoom meetings like this. Moving forward, we will not be putting the link in the message on FB due to trolls. Also, if someone that is going to be joining the meeting, please have a name that I can recognize as SCA.
Business meeting was closed at 2123.
Next business meeting will be held 5 August 2020 @ 1900 via Zoom.

March 2020 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

4 March 2020, 7:30pm

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our new Seneschal, THL Juliane de Vivonne, sez “Welcome! If you did not sign in, please sign in!”

Before the officers began giving their reports, THL Piers asked to speak before the populace. He offered an apology for how he handled the coronation bid he submitted.

Officers Reports

  • Herald (THL Lucien d’Artois)
    • Nothing to report
    • Lucien is also the kingdom submissions deputy; if you want to submit something, please let him take a look at it before you submit it officially. It will save you time and money to do so, and he’s more than happy to help. Just contact him via Facebook or text him directly.
    • Sir Iazzie offered a PSA: a lot of people like to do their heraldic consultations at Gulf Wars, but it’s always better to work locally and wrap things up (if needed) at Gulf Wars. It usually adds time to processing your submission if you don’t work locally first – the heralds at Gulf Wars get slammed with consultations
    • Mistress Alessandra mentioned that another reason to not have your consultations done at Gulf Wars is that alcohol might be involved there, and you might end up with strange results 😀
  • Knight Marshal (Lady Mairghread Wilson), Lord Jürgen reporting
    • Mairghread will be out of town for a couple of weeks for training for her new business, so Lord Jürgen will cover Tuesday evening practices in her absence
    • Practices are going well – Sunday practice continues at the incipient Viking Alchemist Meadery site (3080 Jonquil Dr., Smyrna, GA 30080). Everyone is very happy with the site! We have gone back to holding joint practices on Tuesday evenings with the rapier fighters at Brook Run Park, 4770 N Peachtree Rd, Dunwoody, GA 30338, near the Veterans’ Memorial.
  • Rapier Marshal (Captain Brendan de Hay)
    • Levetan Park may be getting too dark for Tuesday evening practices. So far, so good, but suggestions for alternate locations are welcome.
    • Thanks, as always, to our collection of rapier marshals who make it possible for practice to happen without me. Efforts to get a couple more people warranted are under way.
  • Live Weapons (Mistress Mara Palmer), THL Juliane reporting
    • People have been shooting stuff! Yay!
    • We have equipment! Yay!
    • There have been some issues with the Royal Rankings – we are working through them, just be patient
    • Upcoming practices are, as always, posted on the South Downs/Owl’s Nest Live Weapons Practice group, so come check us out!
  • Reeve (Mistress Alessandra Fioravanti)
    • We have money! yay!
    • She finished the report for Midwinter – we made a profit of $1,272 from the event. Yay!
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff! Yay!
    • He is planning to do another inventory before the spring event season gets too far underway, but it will likely be after Gulf Wars
  • Chatelaine (Lord Nikon Dawidowicz)
    • Tom has accepted the deputy chatelaine position. Yay!
    • Demo Deputy (Lady Bú Feiyan)
      • Our next demo will be on 9 May at the Alpharetta Library; they are looking in particular for people to demonstrate calligraphy and embroidery inside the Library and fighters outside. The indoor demos will be very hands-on.
  • Arts & Sciences (THL Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • It’s time for the quarterly report – post what you’ve done the past three months on the baronial A+S spreadsheet so we can document it.
    • This month’s A&S class will be about silkworms taught by Erin Neko Hennessy (what is your SCA name?)
    • April’s A&S class will be on weaving with gold thread, taught by Mistress Alessandra
    • Speaking of A&S classes in the new year… are you interested in teaching a Baronial Arts & Sciences class in 2020? Submit your class idea on this form, or contact Alisandre directly.
    • There was a good turnout at the A&S/group visit to Fine Fabrics. Everyone first met up at the food court at the Global Mall for delicious Indian food, then we headed over to Fine Fabrics for a guided tour (for those like your Chronicler who gets easily overwhelmed there).
    • It is also gift basket season! Their Excellencies will need largesse for event season gifts. They’ll give Alisandre a list of largesse they already have – if you are considering making something for this effort, please contact Alisandre first so she can coordinate if necessary
  • Keeper of the Baronial Memes (Social Media Minister) (THL Emelina le Nourreys)
    • We have social media! Yay!
    • Yay! We have 20 new followers on Instagram!
    • Emelina has set up the Instagram account to automatically crosspost to Facebook
    • Social media posts from MCA got picked up by Society
  • Webminister (Captain Pietro di Conti)
    • We have a website! yay!
    • Cleaned up website menus, removing obsolete links
    • Replaced the 2019 A&S baronial class schedule with a link to THL Alisandre’s 2020 A&S spreadsheet
    • Updated baronial meetings page with the new Freeside Atlanta project night location
    • Added profile for Erikr and added him as a deputy on the Knight Marshal page
    • Added Lady Aelia as deputy on the Chronicler page
    • Submitted quarterly report to the kingdom webminster
  • Their Excellencies, Master Wistric and Mistress Sunneva
    • Thanked everyone who worked on Midwinter A&S last month
    • Reminded everyone who is planning to go to Gulf Wars that if you are considering volunteering, make sure you get your volunteer hours logged and (if so), consider applying those hours to South Downs.
  • Seneschal (THL Juliane de Vivonne)
    • Red Tower will actually start in September; not sure how this will impact the PopChiv event requirements
    • We have unofficially had our Artsy Crown bid approved; the event flyer is being published in PopChiv
    • Kingdom was notified that Coronation’s feastcrat is looking for middle and high school aged children to serve feast, and there will be a teen hafla afterwards.
    • Juliane described a plan for the next five years – she was going to take it easy and not autocrat any events in 2019, but would look at autocratting Castle Wars in 2020 before she stepped up as seneschal as she isn’t comfortable with the idea of autocratting while serving as seneschal.
      • However, she had already been making plans to autocrat this year’s Castle Wars and has asked THL Isabetta to co-autocrat Castle Wars with her so she can recuse herself from any financial issues for the event
      • Iazzie had concerns since this would remove a layer of responsibility for the barony that would be problematic.
      • THL Andreva pointed out that the legal paperwork related to submitting a bid requires three signatures: the seneschal, the reeve, and the autocrat.
      • His Excellency asked if the kingdom seneschal had any thoughts about the situation.

Recent and Upcoming Events

  • Meridian Challenge of Arms (MCA), 28 February – 1 March 2020, Dalwhinnie Fields
    • 96 people attended
    • We had fencers come in as far away as Glenn Abhann (10 hours drive!)
    • This was the first time that MCA was held as a weekend event
    • Lex was really excited to host the event there
    • Everyone had a great time, and not having a hard departure deadline on Sunday was really helpful
    • Chickens!
    • There was a brick oven onsite, and fundraiser lunch was made-to-order woodfired pizzas – so great!
    • Funny moment – the Barony of Iron Mountain was assumed by the heralds to host the event (MCA, like Meridian Grand Tournament, are hosted by the kingdom, not by any local group). Shenanigans ensued.
    • THL Isabetta was tasked to make the site full of pageantry, and had everyone bring their banners. This created a beautiful scene with the banners fluttering in the breeze around the lyst field.
    • House Excelsior made several kingdom pennons to add to the pageantry. It rocked!
  • Artsy Crown (22-25 May 2020, Camp Benjamin Hawkins, Byron GA)
    • Countess Gwynhwyfar offered a donation of a linen tunic from Linen Garb as a raffle for everyone who volunteers at troll. Thank you!
    • There will be a signup sheet for setup and teardown
    • There is a potential handfasting to be scheduled Friday night of Artsy Crown – this, however, will not be part of the official schedule, they’re just letting people know it will happen.

SCA Business

  • Lady Isabella has been asked to spearhead our baronial beautification project; she would love some help to make general signs for parking, etc., at an upcoming project night.
  • Freeside Atlanta is moving to another location and is looking for large cardboard packing boxes and help packing
  • We now have bardic meetings in our barony! For more info, please contact Master Mathias

Non-SCA Business

  • Andreva has a spring concert the weekend of 19 April at Northside Church; the theme is motets (a 16th century music form). If interested, please contact her for ticket info
  • THL Justina brought a bunch of fabric and other stuff, free to a good home. Anything not taken after the meeting will be donated to Goodwill.
  • THL Stella said we are a go for the DragonCon parade! Yay!

 
Business meeting is closed.

Next business meeting will be held Wednesday, 1 April 2020, at the Doraville Civic Center.

Thanks!

–Raven

February 2020 Mini-Business Meeting Minutes

19 February 2020, 7:30pm

Notes submitted by Lady Aelia Bassina of Veii, South Downs Deputy Chronicler.

THL Lucien d’Artois called the meeting to order. “Welcome! If you did not sign in, please sign in!”

Tonight’s meeting covers two specific issues for discussion and one for voting: the bid for this year’s Artsy Crown and the post-mortem from Midwinter Arts & Sciences.

Spring Crown List and Kingdom Arts & Sciences (Artsy Crown) 2020 Bid (22-25 May, 2020)
There had been previous discussion about submitting a bid for RUM as our required kingdom-level event bid; however, it has come to our attention that no one had submitted a bid for Artsy Crown, so we’ve put together a bid in the hopes of preserving the event. Copies of the bid were passed out to any of the populace who wanted them.

  • Co-Autocrats: Lady Raven Helmsplitter and THL Lucien d’Artois
  • Site: Camp Benjamin Hawkins, Byron GA. This is the same site where Castle Wars and Coronation were held. We realize it is not an ideal site for Artsy Crown due to the lack of air-conditioned classroom space, but everything has already been booked for Memorial Day weekend. We will look at having A&S classes in the pavilions and bring fans to help keep things cool(ish).
  • Cost to attend: $20 adult weekend and $15 adult daytrip, including a $5 discount for members ($30 members, $20 non-members
  • There will be two feasts, one Saturday and a fighters’ feast on Sunday; each feast will be $8.
  • Minimal marshal costs; the only martial activities will be Crown List on Sunday, and the Kingdom Earl Marshal will be coordinating that.
  • Some details are still being put together, as a bid needs to be entered as soon as we can.
  • PayPal will be set up as soon as we get the go-ahead
  • Other staff:
    • Field Steward: Captain Brendan de Hay, with THL Piers Simmons serving as deputy
    • Event booklet and flyer: Lady Agnes Halydaye
    • Memes and Social Media: THL Emelina and Lady Isabella
    • Marshal in charge: Master Edward Yarborough (as Kingdom Earl Marshal)
    • Event Website: Captain Pietro di Conti
    • Youth Activities: Lady Una Ulfrdottir
    • Mentor: THL Juliane de Vivonne
    • We will need many volunteers to help make this happen; once we get the bid approved by Crown, we will need to hit the ground running.
  • There will be 3 days of breakfast, travelers’ fare on Friday night, and 2 fundraiser lunches
  • Questions from the populace:
    • Will there be childrens’ activities? Yes
    • Do we feel the amount set aside for travelers’ fare ($75) is enough? Baron Mark mentioned he spent more than $100 when he provided travelers’ fare. It was agreed that the amount would be increased.
    • Seeing as we have been using the site for a year or so now, would it be possible to do a survey to see if the attendees like or don’t like the site, and what they do or don’t like about it? Comments from the populace included that most of the complaints are about things we cannot control, such as the site not being level, etc.
    • Lady Agnes expressed interest in working troll, but she wanted assurances that she wouldn’t actually have to handle money. Yes – there’s a lot to do at troll that doesn’t include directly handling money (putting together tokens and site booklets, answering questions, helping attendees fill out paperwork, etc.). With Artsy Crown being 4 days, we will definitely need lots of volunteers at troll to cover all the shifts.
    • The discussion ended, and a motion to vote was made and seconded. The bid was approved. Since it is a long weekend (Friday through Monday of Memorial Day weekend), the suggestion was made to increase the weekend adult fee to $25. A vote to increase the adult weekend fee was made and passed; the bid will be revised to reflect this.

Midwinter Arts & Sciences and Regional Fighter Practice post-mortem
Lady Raven thanked everyone who came out to Midwinter. Everyone had a lot of fun and a good time. Not everything went perfectly, but it was a new site and overall things went well.

  • A couple of things happened:
    • The site loved us. The parish coordinator said we were the easiest outside group she’d ever worked with, and we now have Exalted Status with the parish. They would love to have us back!
    • When we host an event, it is so important for people to step and volunteer; we had a few instances of volunteers being locked into their jobs for the entire event. With enough volunteers, everyone can help *and* enjoy the event.
    • More signage is needed for the indoor areas because it was very confusing. Perhaps a signpost outside the elevators to help direct people inside?
    • There was a lack of trashcans. Perhaps as a Barony, we could invest in some pop-up trashcans to supplement what a site has available
    • Could we have a white board or tack board where event changes (room changes, class cancellations, etc) could be posted in a central location? We do have a sandwich whiteboard in our storage unit that can be brought out for this purpose.
    • While we were there, someone from another group came up and suggested having a handout for people who aren’t there for the event to explain what we do so there is no misunderstanding. We shared the space with a women’s bible study group in the morning and a Nicotine Anonymous meeting in another part of the building in the afternoon.
    • The classes were well attended, and because some of the classrooms were small, class attendees spilled out into the hallway. Class size management might be needed for next time.
  • Questions from the populace:
    • If we do this again, can we use signage instead of having a person direct parking? There was signage but because it was a new site, we wanted to have someone there to help direct people. More signage is definitely needed, and it would also reduce the number of volunteers needed on parking staff.
    • Lady Raven asked if we would like to have an event there again? Yes!
    • THL Emelina mentioned that the area for the scriptorium was awesome – it was quiet and perfect.
    • Mistress Alessandra reported we had 272 people attend, 21 of those were children
    • Lady Agnes said that Lady Raven did an awesome job!

Business meeting is closed.

Next business meeting will be held Wednesday, 4 March 2020, at the Doraville Civic Center.

Thanks!

–Raven

February 2020 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

5 February 2020, 7:30pm

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our new Seneschal, THL Juliane de Vivonne, sez “Welcome! If you did not sign in, please sign in!”

Juliane announced we had special guests to the Barony attending our meeting tonight: The Honorable Lady Saruca bint Lazari from the East Kingdom, one of the Society’s Ombudsmen, and Her Exuberance, Baroness Anna, of late from the Kingdom of Lochac and newly arrived to our fair Barony. The populace greeted them warmly.

Officers Reports

  • Herald (THL Lucien d’Artois)
    • Nothing of note happened at Midwinter A&S (lol)
    • Submissions
      • No new submissions, no change in status for submissions in progress.
    • Awards
      • Midwinter Arts & Sciences, 1 February 2020
        • His Excellency, Master Wistric Oftun – Pelican
        • Lady Aelia Bassina – Meridian Cross
        • THL Juliane de Vivonne – Meridian Cross
        • Lady Mairghread Wilson – Cygnet’s Nest
        • Mistress Marianna Cristina Tirado de Aragon – Court Barony
        • Sir Iastreb Desislavich – Court Barony
        • THL Justina di Silvestri – Red Raven
        • THL Stella di Silvestri – Red Raven
  • Knight Marshal (Lady Mairghread Wilson)
    • Lady Mairghread thanked everyone who came out to the regional fighter practice last Sunday (2 February); we had more than 40 armored fighters come out, and the weather was (uncharacteristically) awesome
    • Mairghread will be out of town for a couple of weeks for training for her new business, so Lord Jürgen will cover Tuesday evening practices in her absence
    • Mairghread would like to add Lord Eirikr Pálsson as her deputy marshal – as there were no objections, she will move forward with getting him set up.
    • Practices are going well – Sunday practice continues at the incipient Viking Alchemist Meadery site (3080 Jonquil Dr., Smyrna, GA 30080). Everyone is very happy with the site! We have gone back to holding joint practices on Tuesday evenings with the rapier fighters at Brook Run Park, 4770 N Peachtree Rd, Dunwoody, GA 30338, near the Veterans’ Memorial.
  • Rapier Marshal (Captain Brendan de Hay)
    • Captain Brendan echoed what Mairghread said about the regional practice – we had 10 fencers attend practice
    • We have new fighters (yay!), including one crossing over from armored fighting Brendan reminded the populace that *anyone* can cross over, and fight both forms – one day armored, one day rapier (for example)
    • Mairghread mentioned that we will have a youth rapier fighter who will try to authorize on Sunday
    • Master Ximon thanked the barony for supplying the food for the cookout at the regional practice – everyone ate well
    • Ximon also thanked everyone who signed His Excellency Wistric’s birthday card at the practice, who was also very well surprised at the birthday cake.
    • Levetan Park may be getting too dark for Tuesday evening practices. So far, so good, but suggestions for alternate locations are welcome.
    • Thanks, as always, to our collection of rapier marshals who make it possible for practice to happen without me. Efforts to get a couple more people warranted are under way.
  • Live Weapons (Mistress Mara Palmer), THL Juliane reporting
    • Master Mathias and Conor have been covering practices for Mara in her absence.
    • We have equipment! Yay!
    • Upcoming practices are, as always, posted on the South Downs/Owl’s Nest Live Weapons Practice group, so come check us out!
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff! Yay!
    • He is planning to do another inventory before the spring event season gets too far underway, but it will likely be after Gulf Wars
  • Chatelaine (Lord Nikon Dawidowicz)
    • Lord Nikon was welcomed as our new Chatelaine, and THL Justina was thanked for all her hard work as the outgoing Chatelaine
    • Demo Deputy (Lady Bú Feiyan)
      • Our next demo will be on 9 May at the Alpharetta Library; they are looking in particular for people to demonstrate calligraphy and embroidery inside the Library and fighters outside. The indoor demos will be very hands-on.
        • It was pointed out that this is the same weekend as the Meridian heralds’ retreat, so some of our regular demo participants will not be able to make this demo
        • The barony has many leftover embroidery hoops from Red Tower that we can use for the demo, and Sir Iazzie has some blank practice scrolls he can donate
        • THL Saruca mentioned that her barony does an “armor petting zoo” at their demos, allowing visitors to handle some of the armor the fighters use, and that it’s very popular
        • THL Justina and THL Emelina suggested setting up some photo ops at the demo, that we can then post on our Instagram site
        • Next Wednesday (12 February) will be project night at the maker space (the old location); Bú will be making a photo backdrop for demos.
  • Arts & Sciences (THL Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • Alisandre thanked everyone who came out to take a class or teach a class at Midwinter A&S! If you didn’t teach, consider teaching at a future event!
    • It’s time for the quarterly report – post what you’ve done the past three months on the baronial A+S spreadsheet so we can document it.
    • This month’s A&S class will be “How to Submit an Event Bid,” taught by Juliane
    • March’s A&S class will be on weaving with gold thread, taught by Mistress Alessandra
    • Speaking of A&S classes in the new year… are you interested in teaching a Baronial Arts & Sciences class in 2020? Submit your class idea on this form, or contact Alisandre directly.
    • Alisandre is looking at starting up A&S weekend sessions; the first/next one is a trip to Fine Fabrics, just before MCA later this month.
    • It is also gift basket season! Their Excellencies will need largesse for event season gifts. They’ll give Alisandre a list of largesse they already have – if you are considering making something for this effort, please contact Alisandre first so she can coordinate if necessary
  • Chronicler (Lady Raven Helmsplitter)
    • We have a deputy! Yay! Lady Aelia Bassina of Veii has graciously volunteered.
  • Keeper of the Baronial Memes (Social Media Minister) (THL Emelina le Nourreys)
    • We have social media! Yay!
    • Yay! We have more than 200 followers on Instagram!
    • Emelina thanked Lady Isabella in particular for helping cover while she was focused on scrolls for Midwinter
  • Webminister (Captain Pietro di Conti)
    • We have a website! yay!
    • Changed copyright to Year 2020
    • Communicated with Kingdom Webminister about kingdom web policy issues – they want all web sites to have a meridies.org domain, but this might be hard for us. I emailed Kingdom Webminister on 25 January 2020 asking if having meridies.org redirect to the existing web site would be acceptable. I hadn’t received any reply as of 5 February so I sent another email to follow up. If they won’t allow this, we need to either migrate content to their site (a large effort) or figure out how to change our domain name to use theirs. We would also need to reprint promotional materials.
    • Updated Seneschal’s email and web page to go to THL Juliane
    • Updated Reeve’s email and web page to go to Mistress Alessandra
    • Updated Chatelaine’s emails and web pages to go to Lord Nikon and Lady Bú
    • Updated Minister of Children’s email and web page to go to Lady Una
    • Added Lady Isabella to social media email
    • Added Midwinter A&S kingdom-level awards for His Excellency Master Wistric, Lady Aelia, THL Juliane, Lady Mairghread, Mistress Marianna, Sir Iastreb
    • Added January and Midwinter A&S barony-level awards for THL Wenyeva, THL Juliane, Lady Aelia, Lady Isabella, THL Justina, and THL Stella
  • Minister of Children (Lady Una Ulfrdottir)
    • Discussed children’s activities at Midwinter – the kids had a lot of fun!
  • Seneschal (THL Juliane de Vivonne)
    • The populace welcomed Juliane as our new Seneschal, adn thanked THL Mark for all his hard work as the outgoing Seneschal
    • Juliane pointed out that the kingdom calendar has Castle Wars 2020 listed incorrectly – it should be 4 days (Thursday, 19 November – Sunday, 22 November)
    • RUM (the Royal University of Meridies): as a Barony, we are required to submit a bid for a Kingdom-level event; there is interest in autocratting, but we need a site! If you have any ideas, please text Juliane directly. In the meantime, she’ll find out when the bid is due – they’re not calling for it yet, so we ahve some time.
    • She is looking for a deputy for finding sites

SCA Business

  • Midwinter post-mortem will take place later this month, due to several key absences at tonight’s meeting
  • Next week is project night, and Emelina will start publicizing. Please feel free to share her FB posts to help get the word out (so she doesn’t feel like she’s spamming everyone)
  • MCA (Meridian Challenge of Arms) – if you are planning to attend, please pre-register! Registration deadline is 14 February There are feast spots left! There will also be a bonfire and Master Geoffrey’s tavern, The Cock and Feather, will be there. It will be epic!
  • The kingdom newsletter, Popular Chivalry (PopChiv), needs to have some info updated. Juliane has reached out to its editor, Lord Einarr knytir – he said that he needs to receive the request by email and will take care of it once he’s recovered from the flu.
  • Alisandre shared a post about pronoun pins; she’s putting together a group order that she’ll pick up at Gulf Wars, if anyone is interested in adding to her order. Please post requests on the Barony FB page so she can keep track of orders.
  • Sir Iazzie is the current ombudsman for our region, and is looking for a successor. Please contact him directly if interested.

Non-SCA Business

  • Juliane mentioned the deadline for signing up the Barony for the DragonCon parade is coming up (15 February), and we need someone to volunteer to coordinate our presence at the parade. Ximon volunteered. Stella has made Meridian and South Downs ribbons for your badges if you march in the parade.
  • Saruca wanted to take a selfie with everyone before the meeting ended.
  • Iazzie recognized Brendan for being on top of things at Midwinter, and Juliane seconded.

 
Business meeting is closed.

Next business meeting will be held Wednesday, 4 March 2020, at the Doraville Civic Center.

Thanks!

–Raven

January 2020 Baronial Business Meeting

South Downs Baronial Business Meeting

8 January 2020, 7:30pm

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Officers Reports

  • Herald (THL Lucien d’Artois)
    • Submissions
      • THL Juliane de Vivonne – new badge
      • Sara Wandrownyczka – new name and device
      • Mistress Mara Palmer – badge registered on October 2019 LOAR
    • Awards
      • None – THL Lucien reminded everyone to write award recommendation letters, and to double-check the dramatis personae page on the baronial website or the kingdom Order of Precedence page to see if the person you wish to write a recommendation for already has the award.
  • Knight Marshal (Lady Mairghread Wilson)
    • We had an injury report that needed to be submitted.
    • Lord Jürgen is away on military training, so Lady Mairghread is looking for backup marshals for practices.
    • Practices are going well – Sunday practice continues at the incipient Viking Alchemist Meadery site (3080 Jonquil Dr., Smyrna, GA 30080) starting 13 October 2019. Everyone is very happy with the site! As of this past Tuesday (6 January 2020), we went back to holding joint practices on Tuesday evenings with the rapier fighters at Brook Run Park, 4770 N Peachtree Rd, Dunwoody, GA 30338, near the Veterans’ Memorial.
  • Rapier Marshal (Captain Brendan de Hay)
    • Practices at the Meadery are awesome. Huge thanks to those making this happen.
    • Levetan Park may be getting too dark for Tuesday evening practices. So far, so good, but suggestions for alternate locations are welcome.
    • Thanks, as always, to our collection of rapier marshals who make it possible for practice to happen without me. Efforts to get a couple more people warranted are under way.
  • Live Weapons (Mistress Mara Palmer)
    • Master Mathias and Conor have been covering practices for Mara in her absence.
    • We have equipment! Yay!
    • Upcoming practices are, as always, posted on the South Downs/Owl’s Nest Live Weapons Practice group, so come check us out!
  • Chatelaine (THL Justina di Silvestri)
    • She seconded the comments of others so far that the Sunday practices at the Meadery are AWESOME! It’s also a great place to bring newcomers.
    • Collegium Vulcani, hosted by the shire of Des Forges in December, was also awesome! This year’s event featured classes particularly useful to newcomers to the SCA.
    • If you have anything you’d like to contribute to Gold Key, please get to Justina by the end of January so she can finalize inventory before Lord Nikon steps up as Chatelaine in February.
    • She reminded the populace that we all are chatelaines, in practice.
    • Demo Deputy (Lady Bú Feiyan)
      • We have a possibility of several library demos in the next couple of months, and they’d like to pay us for it. The payments would be set up as donations to the Barony, so we would not violate any rules regarding non-profits or the Society.
      • Potential dates are 8 February or 7 March, so attendance would need to work around Knight’s Gambit and Gulf Wars (respectively). They’re also interested in having us come out in April (4 or 11 April) to demo fighting and crafting.
      • Second Wednesday project nights continue at Freecyle. They are moving to a new location in March or April, and it would be great if we could come out to help with their move since they’ve been really good to us.
  • Arts & Sciences (THL Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • It’s time for the quarterly report – post what you’ve done the past three months on the baronial A+S spreadsheet so we can document it.
    • Baron Mark will be teaching this month’s class on period dice games. He is putting together swag bags of dice and antique coins in a bag for purchase by those taking the class – he will determine the final costs for this and will let everyone know in advance of the class.
    • We are still looking for teachers for Midwinter Arts & Sciences, to be held in Decatur on 1 February. If you’re interested in teaching, please sign up on the baronial page. Alisandre was asked if time slots could be requested – this is not really possible, due to all the moving pieces involved in the scheduling puzzle.
    • Speaking of A&S classes in the new year… are you interested in teaching a Baronial Arts & Sciences class in 2020? Submit your class idea on this form, or contact Alisandre directly.
  • Reeve (THL Andreva Rigaldi)
    • We have money! yay!
    • End of year report is done, pending Seneschal’s signature.
      • Balance: $12,113.13
      • Outstanding checks: $11,XXX
      • We are up $1,401.19 from last year, which is really good given that our expenses have increased ($100 for first two meetings, $25 for each meeting after that per month)
    • This is Andreva’s last business meeting as Reeve – she’ll hand off the position to Mistress Alessandra in February.
  • Webminister (Captain Pietro di Conti)
    • We have a website! yay!
    • Many, many Castle Wars web page updates
    • Submitted quarterly report to the Kingdom Webminister
    • Lady Zhelana did several updates to add content to Midwinter A&S event page.
    • Removed temperature restrictions from Fighter Practice page; added “warranted marshal required”.
    • Disk cleanup: reduced number of backups retained from 4 to 3 for sake of disk space.
    • Posted the dates of Jan-May live weapons practices.
  • Keeper of the Baronial Memes (Social Media Minister) (THL Emelina le Nourreys)
    • We have social media! Yay!
    • Working on memes and signage for Midwinter A&S.
    • Yay! We have almost 200 followers on Instagram!
  • Minister of Children (Lady Melusine of South Downs, THL Mark de Wytteney reporting)
    • Lady Melusine (Myndee) is stepping down, and Lady Una will serve as our Minister of Children – her background check has been done, and everything is good to go!
    • Everyone thanked Myndee for all the work she’s done to really establish children’s activities both in the barony and in the Kingdom.
  • Chronicler (Lady Raven Helmsplitter)
    • Looking for a deputy to whom she can eventually hand over the office’s responsibilities.
  • Their Excellencies, Master Wistric and Mistress Sunneva
    • Thank you all for coming out for the baronial holiday party! We had a great turnout, everyone had a great time, and it went on until the wee hours of the morning.
    • We hope everyone had a wonderful holiday season.
    • Once again, we are looking for retainers for Midwinter A&S – it’s fun and easy! If interested, please contact Juliane.
    • Their Excellencies then called over Andreva, who opened the Court of Their Excellencies South Downs.
      • THL Wenyeva atte grene was called into court and awarded The Phoenix Spark for having “become (an) integral member of the Barony after moving from another Kingdom or returning to the Society from a long hiatus.” And there was much rejoicing from the populace.
      • With Their business being done, the court of Their Excellencies was closed.
  • Seneschal (THL Mark de Wytteney)
    • This is also Mark’s last business meeting as seneschal, and Juliane will be taking over. Mark was thanked for all the work he’s done as seneschal.
    • If you haven’t already done so, please sign in!

Upcoming Events

  • Midwinter Arts & Sciences (1 February 2020), Lady Raven Helmsplitter and Master Ximon Martillo de Córdoba reporting
    • Event to be held at Holy Trinity Parish Episcopal Church in downtown Decatur – new site, 3 blocks to Decatur MARTA station, 5 blocks to Avondale MARTA station, so it’s intown and easily accessible.
    • Everything is moving apace – the insurance application has been submitted and we should have the documents back in plenty of time for the event.
    • The Meridian Order of the Blade will offer a fundraiser lunch of chili and stews.
    • Event staffing has been completed.
    • Andreva asked about what we have in inventory for power cords and adapters for PayPal, and if we needed to purchase more – financial committee approved, will be added to troll box.
    • We will go to the site in a week or two (depending on parish coordinator’s schedule) to do a final walkthrough and drop off deposit and insurance paperwork.
  • Jour d’Amour (24-26 January 2020)
    • THL Justina announced that the Courtesans of Meridies will be hosting a symposium and salon at the event.

Non-SCA Business

  • Mistress Margavati brought a bunch of books to the meeting, free to a good home (or homes).
  • Mistress Mara announced that she will be hosting a baby shower for Gwyneth (Morgan) at Midwinter A&S – if interested in attending, please stay tuned fro details (or contact Mara directly).

 
Business meeting is closed.

Next business meeting will be held Wednesday, 8 February 2020, at the Doraville Civic Center.

Thanks!

–Raven

December 2019 Baronial Mini-Business Meeting

11 December 2019, 7:30pm

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. “Welcome! If you did not sign in, please sign in!”

Tonight’s meeting includes a review and consideration of a bid for Spring Coronation, submitted by THL Piers Simmons. Usually, the local group where the new heirs reside hosts Coronation, but in this case, Tir Briste is already hosting Fools’ War the week following Coronation, so they have requested that other groups who might be interested in hosting should submit a bid (by 15 December).

Piers could not make the meeting tonight and therefore was unable to present his bid himself, so our illustrious Seneschal, THL Mark de Wytteney, presented it to the populace on his behalf.

Spring Coronation 2020 Bid (9-12 April, 2020)

  • Co-Autocrats: THL Piers Simmons and Lord Jürgen der Vielfrass; Piers noted that he had not yet found a co-autocrat, and Jürgen volunteered
  • Site: Al Sihah Shrine Temple, Macon GA
  • Cost to attend: $40 weekend, with a $5 discount for members ($35 members, $40 non-members)
  • There were many questions from the populace, which mostly fell into three categories:
    • The site itself is no longer usable
      • THL Juliane considered the site a hard no. In explanation, she reminded everyone that, as we discovered at Castle Wars last year (2018), there are now outside people permanently RV camping within our usual camping area. The location of their encampment is impossible to keep separate from our event
      • Some tents were broken into last year
      • We had problems with the RV residents following around young women who *were* attending Castle Wars, especially those who had been drinking
      • THL Lucien noticed that $300 was budgeted for ant killer treatment. He and others pointed out that based on past events there, this will not be sufficient to get rid of the fire ants before the event
      • We really don’t need to run into liability issues
    • THL Mark mentioned that we have had serious problems with the site staff
      • There have been problems with the site staff not fulfilling contract requirements
      • The site becomes a swamp when it rains
      • If it does rain, would we be able to fit everyone in the hall?
      • His Excellency pointed out that there have been problems with the site staff not mowing the campsite as we needed it to be mowed
    • The attendance fee is very expensive, especially for newcomers ($40 for the weekend for non-members)
      • Juliane pointed out that Coronation does not usually have much structured to do, especially for newcomers; mostly ceremonies, meetings, and a couple of tournaments
      • Ximon considered that price point to be unacceptable – there was discussion about how this compared to pricing of other events.
        • Castle Wars this year was $25/$30 for the weekend
        • Magna Faire is $15/$20 for the weekend (plus cabin or lodge space)
        • Red Tower was $20/$25 for the weekend (including cabin space)
  • Other questions that were raised in the discussion included:
    • Ximon pointed out that hosting Coronation is a lot to do so soon after Midwinter (beginning of February) and Gulf Wars (mid-March). Everyone will be volunteered-out
    • Sir Iastreb (Iazzie) mentioned that as a Barony, we do need to submit a bid for a KLE (Kingdom Level Event)
      • Lady Raven acknowledged that that is true, but what if we *get* the event?
      • Lucien said that he had heard there were two other groups who were also working on bids – Shire of Phoenix Glade and Barony of The Osprey
  • The discussion ended, and a motion to vote was made and seconded. The bid was rejected unanimously (an official count was not made, but the estimate was approximately 20 people voted)

With the vote completed, the business meeting time was closed and we returned to the night’s regularly-scheduled monthly dance practice.

The next business meeting will be held Wednesday, 8 January 2020, at the Doraville Civic Center REMINDER – There will be no meeting on 1 January 2020, in observance of the New Year’s Day holiday.

Thanks!

–Raven

December 2019 Baronial Business Meeting

South Downs Baronial Business Meeting

4 December 2019, 7:30pm

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Officers Reports

  • Herald (THL Lucien d’Artois)
    • Submissions
      • Lord Nikon Dawidowicz – change of device
      • Lady Una Hrolfsdottir – new name
      • Lady Isabella Parr – name and device registered at Laurel
    • Awards
      • Castle Wars
        • THL Bram Halfdannarson – Legion of the Bear
  • Knight Marshal (Lady Mairghread Wilson)
    • Castle Wars was awesome!
    • Practices are going well – Sunday practice continues at the incipient Viking Alchemist Meadery site (3080 Jonquil Dr., Smyrna, GA 30080) starting 13 October 2019. Everyone is very happy with the site!
  • Rapier Marshal (Captain Brendan de Hay, Lady Raven reporting)
    • Real Life™ is really getting in the way of my SCA time” (why he’s not here tonight)
    • Martial activities at Castle Wars seem to have been a success. Duke Bryce’s joint Heavy and Rapier scenarios worked pretty well. There was lots of fighting, and even some time for pickups. Other than some minor complaints about some of the scenarios running shorter than expected, it felt good.
    • Practices at the Meadery are awesome. Huge thanks to those making this happen.
    • Levetan Park may be getting too dark for Tuesday evening practices. So far, so good, but suggestions for alternate locations are welcome.
    • Thanks, as always, to our collection of rapier marshals who make it possible for practice to happen without me. Efforts to get a couple more people warranted are under way.
  • Chatelaine (THL Justina di Silvestri)
    • We had a lot of new people at Castle Wars – we were glad to be able to loan Gold Key garb to so many new people! YAY! and they had fun! yay!
    • We do have a lot of good Gold Key, so we’re not concerned about the timing for having loaned garb returned (but all the garb will be returned no worries!)
    • Demo Deputy (Lady Bú Feiyan)
      • We had a great turnout and reception at ConjurationCON
      • No new demos for us on the schedule, but we’ve been asked to participate in a homeschoolers demo which is in the works for this Friday (6 December) in Marietta – see Bú for more info
  • Arts & Sciences (THL Alisandre de la Chapelle, Lady Raven reporting)
    • We have A&S in the Barony, and it is good! Yay!
    • Thank you for everyone that taught at CW. Midwinter A&S class signup form will be posted once the event Facebook page goes up – think about teaching at Midwinter please!
    • No class in Dec due to the holidays.
    • Speaking of A&S classes in the new year… are you interested in teaching a Baronial Arts & Sciences class in 2020? Submit your class idea on this form, or contact Alisandre directly.
    • Mark has dibs on the January A&S class, but the rest of the year is up for grabs.
  • Reeve (THL Andreva Rigaldi)
    • We have money! yay!
    • THL Juliane added that she has the invoice from Camp Benjamin Hawkins, and will pass it along to Andreva.
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff! Yay!
    • He wants to discuss several issues with the Baronial storage unit, but it will wait until later in the meeting.
  • Webminister (Captain Pietro di Conti)
    • We have a website! yay!
    • Many, many Castle Wars web page updates
    • Submitted quarterly report to the Kingdom Webminister
    • Lady Zhelana agreed to serve as point person on creating the Midwinter A&S event page. An initial page has been created as a placeholder, which will be updated as content becomes available.
    • Updated profile pages:
      • Lady Agnes Halydaye – apprentice to Master Lorenzo
      • Lady Anneliese Wulf – apprentice to Her Excellency South Downs, Mistress Sunneva di Cleia
    • Updated awards for:
      • THL Peryn Rose Whitehorse – King’s Lancer
      • THL Bram Halfdannarson – Order of the Bear
      • THL Emelina le Norreys – Falcon’s Faith
      • Lady Bú Feiyan – Falcon’s Faith
      • Lady Anneliese Wulf – Swan’s Grace
  • Keeper of the Baronial Memes (Social Media Minister) (THL Emelina le Nourreys)
    • We have social media! Yay!
    • Yay! We have more followers on Instagram!
  • Minister of Children (Lady Melusine of South Downs, THL Mark de Wytteney reporting)
    • We had 33 kids at Castle Wars! Yay! (only 11 were The Scriveners’ :-))
    • The Ministry of Children has been working on having activities for all age ranges
    • The Peasant archery battle at Castle Wars was a huge hit with the kids; the adults, not quite as much lol
      • During the Peasant archery battle, Mark got to see HRH’s son Theo nail Sir Caius right in the face with an “arrow” (tennis ball), and then immediately also nail HRH in the face!
  • Chronicler (Lady Raven Helmsplitter, Captain Brendan de Hay reporting)
    • Looking for a deputy to whom she can eventually hand over the office’s responsibilities.
  • Their Excellencies, Master Wistric and Mistress Sunneva
    • Her Excellency regrets her absence, but His Tininess had to come home from daycare early.
    • Thank you to everyone who worked on Castle Wars, especially those on entourage and who volunteered with feast. Feast (and the feast hall decorations) turned out fantastic and was recognized across the Knowne World, as some of our social media photos were shared by the Society Facebook group.
    • We will host our Baronial holiday party on 14 December – stay tuned for a post on our Baronial Facebook group for organizing the potluck dinner. There will also be a Dirty Santa gift exchange for all who wish to participate.
    • Their Excellencies encouraged everyone to send in award recommendations – a lot of people worked really hard at Castle Wars, and writing award recommendations is a great way to recognize their work. Hit them up or fill out the award form on the seneschal page. They keep all the recommendations they receive.
    • Nikon pointed out that before you write a recommendation for someone, look them up on the Order of Precedence or better yet, our populace page
    • The populace was reminded that since New Year’s Day will be on the first Wednesday, the January business meeting will take place on the 2nd Wednesday (8 January)

Castle Wars Post-Mortem

  • We had an event! Yay!
  • WE had to file an accident report – Drogo cut his hand in the kitchen slicing potatoes
  • We had very few complaints – there were several suggestions for more parking and directional signs
  • The kitchen staff reported that there were some incidents of rudeness towards them. No details at the current time.
  • There was one incident of harassment at Castle Wars that is being investigated at the Society level. It was reported immediately to the autocrat and seneschal to get the timestamp on the event. Mark has been named the lady’s advocate as the situation plays itself out.
  • One vehicle was lost at the event – the car was inadvertently driven over a tree stump and lost its transmission.
  • All receipts have been received – several people/departments did not use their budget, so expenses were less than expected.
  • Lord Jürgen asked for clarification about who gets the till from Troll at the end of the night. He could not find any official info about handling funds from troll – this is important to clarify for anyone who works Troll at events. Updates will be provided at the next business meeting.
  • Anyone who is looking for a reimbursement check should see Lord Farouk.
  • Juliane mentioned that at both last year’s Castle Wars and again at this year’s Castle Wars, we revamped the way we market events and both years, had a great response. How can we revisit how to market next year’s Castle Wars?
  • Baroness Angharat asked who is South Downs’ meme/social media person? She would like to hire them for Blood and Roses in April.
  • Nikon mentioned how much he loved his teacher gift.
  • Master Ximon said that he had great support as the parking person; he spent the event driving the loop around the site as shuttle driver. We really need to have a shuttle driver at events at Benjamin Hawkins, since the site is so spread out and parking is mostly in specific areas.
  • Would it be possible to get a golf cart rental in the budget for next year?
  • Mistress Alessandra asked if someone could make a map of all the walking paths and interior driving areas – it would be really helpful, since they’re not marked clearly. Ximon added, regarding parking that no matter how much you mark up a site, you’ll have people trying to ignore the signage.
    • Jürgen suggested that we could make modular signposts with attachable arrows, etc. that could be illuminated (as the site at night is particularly difficult to travel through)
    • Sandwich board might be a better option since they are more flexible – they don’t need to be staked in and could still be customizable with arrows
    • Juliane added that this is a relatively new site, and as with most sites, the more we use it the more comfortable we’ll be with the layout.
    • Ximon suggested that we table this discussion for next year and is willing to lead up a parking committee/team for the site.
  • Ximon also thanked everyone who camped with South Downs, especially THL Stella who organized the camp. Everyone had a great time! Further thanks to Isabella for her great meal, and to everyone who helped break down camp on Sunday.
  • Drunk History went really well! Ximon repeated his challenge to the Barony – he is offering a prize for the winner of Drunk History, South Downs Edition.
  • Juliane will be submitting a bid for next year’s Castle Wars – stay tuned! It will be epic.
  • Bú asked if anyone had ended up with a (her) large soup pot; it’s gone on walkabout, and since it’s her mother’s, she’d really like it back.
  • Master Lorenzo followed “speaking of large soup pots…” Stella would love to have some help with the food side of being Camp Mom for future events. Please contact her if you are interested.
  • Angharat brought a tote with lost & found from the event and invited anyone who lost something at Castle Wars to check the tote. She also brought several scroll cases to return to the Barony/scribes.

Upcoming Events

  • Midwinter Arts & Sciences (1 February 2020), Lady Raven Helmsplitter and Master Ximon Martillo de Córdoba reporting
    • Submitted bid to Financial Committee; bid was approved by Financial Committee and was presented to the populace
    • Event to be held at Holy Trinity Parish Episcopal Church in downtown Decatur – new site, 3 blocks to Decatur MARTA station, 5 blocks to Avondale MARTA station, so it’s intown and easily accessible.
    • No feast, but there will be a fundraiser lunch – possibly by the Order of the Blade?
    • Initial staff includes:
      • Master Ximon Martillo de Córdoba – co-Autocrat
      • THL Lucien d’Artois – Reservationcrat
      • THL Alisandre Isabeau de la Chapelle – A&S Class Coordinator
    • Complete bid is downloadable here.
    • After discussion by the populace, motion to vote on bid was made, seconded, and approved.

Other SCA Business

  • Juliane explained the process of submitting a bid
    • Bid goes to Seneschal for initial review. Seneschal has the right to accept or refuse the bid.
    • If the Seneschal accepts the bid, they forward it on to the finance committee who then approves or refuses it.
    • If the finance committee approves the bid, it is then presented to the populace for consideration and a vote.
  • Baron Piers is currently working on a bid for Coronation – as TRHs’ local group (Tir Briste) is already hosting Fools War the week following Spring Coronation, the event is being opened up to other groups. Piers mentioned he needed a co-autocrat, and ürgen volunteered.
  • Master Nikoslav offered a lyst fence to the Barony, free to a good home. Lucien confirmed that we have room for it in the storage unit, so arrangements were made to get it after it is used at Magna Faire.
  • Justina mentioned Jour d’Amour in January. The Courtesans Guild is being provided with a heated cabin and a lot of time to provide classes along the event theme (courtly love).
  • Ximon asked if we/the MoB hosts the fundraiser lunch at Midwinter, can he borrow a couple of crockpots.

Non-SCA Business

  • Mark mentioned that last Wednesday, two dogs showed up at their house. The dogs’ owner is newly disabled and can no longer care for the dogs, so Mark is trying to find a home for them. The dogs are dog- and cat- (and people!) friendly.

 
Business meeting is closed.

Next business meeting will be held Wednesday, 8 January 2020, at the Doraville Civic Center.

Thanks!

–Raven

November 2019 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

6 November 2019, 7:30pm

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Officers Reports

  • Herald (THL Lucien d’Artois)
    • Submissions
      • Robert Throckmorton. Reblazon of device. Sable, on a plate a Latin cross formy azure, a bordure parted bordurewise indented argent and azure. Registered on Aug 2019 LOAR
    • Awards
      • Red Tower
        • Una Ulfrdottir – Award of Arms
        • Lady Una Ulfrdottir – Cygnet’s Nest
        • Tryggvi Tryggsson – Award of Arms
        • Alessandro di Lorenzo – Cygnet’s Nest
        • Lady Alisandre Isabeau de la Chapelle – Velvet Owl
        • Lord Mark de Wytteney – Velvet Owl
        • Lord Mark de Wytteney – Court Barony
        • Melusine La Pucelle La Fayette – Argent Comet
        • Lady Mairghread Ragnhild Wilson – Red Raven
        • THL Juliane de Vivonne – Scarlet Star
        • THL Rhonwyn Alyna nic an Chrosain – Court Barony
        • Waelwulf – Award of Arms
        • Master Ximon Martillo de Córdoba – Meridian Majesty
        • THL Rhiannon verch Madyn – Meridian Majesty
        • Baron Seric of Marston – Grant of Arms
        • Captain Brendan de Hay – Grant of Arms
        • Lady Stella di Silvestri – Grant of Arms
        • Captain Pietro di Conti – Grant of Arms
        • Lord Quintus Valarius Gracchus – Grant of Arms
        • Lady Justina di Silvestri – Grant of Arms
  • Knight Marshal (Lady Mairghread Wilson)
    • Sunday practice has moved to the Viking Alchemist Meadery site (3080 Jonquil Dr., Smyrna, GA 30080) starting 13 October 2019. Everyone is very happy with the site!
  • Rapier Marshal (Captain Brendan de Hay)
    • Hi! Welcome! and thank you!
    • Sunday practices are now taking place at the Meadery; Tuesday evening practices will remain will continue at Brook Run Park (no change)
    • A continuing thank you to all who have been helping out with practices
    • Come to Castle Wars! There are some awesome scenarios in teh works, including those with audience participation!
  • Chatelaine (THL Justina di Silvestri)
    • Will be bringing Gold Key (loaner garb) to Castle Wars; if you know you will have need of loaner garb, please let Justina know so she can make sure she has garb in the sizes needed.
    • She is preparing her quarterly report – if you have anything you’d like to contribute to Gold Key, please let her know.
    • Demo Deputy (Lady Bú Feiyan)
      • We have the maker space arranged for monthly project nights (yay!). The address is 675 Metropolitan Parkway SW, Atlanta. If you are interested in working at the space for project night, please contact Bu for further details.
      • ConjurationCON (15-17 November 2019)
        • We will have tables in two separate areas, so we will need volunteers to help staff the tables
        • We have space for dance practice/demo, if anyone can lead this
        • We have a set schedule for the fighting demos (two periods on Saturday), as well as an open field on Friday afternoon.
        • This event will run on a typical Con schedule (nearly 24hrs/day), so there’s lots of time and opportunity to volunteer and take part in the Con
        • This is a great Con for the SCA – lots of crossover in interests; we have had several new members come from past ConjurationCONs
        • Bú is working on getting a hotel room onsite for crash/downtime space. If you would be interested in accessing the hotel room, please let Bú know.
  • Arts & Sciences (THL Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • October’s A&S class on bookbinding, taught by Mistress Margavati, was a big hit! Check out our Facebook group for pictures of the class.
    • Due to the upcoming holidays, there will not be a class offered either in November or December. We will regroup in January with Marks medieval gaming class.
    • Speaking of A&S classes in the new year… are you interested in teaching a Baronial Arts & Sciences class in 2020? Submit your class idea on this form, or contact Alisandre directly.
  • Reeve (THL Andreva Rigaldi)
    • We have money! yay!
    • We received the PayPal check from Red Tower.
    • The quarterly report was submitted today.
    • We are currently in a little bit of a hole due to the increased costs of our meeting site and storage site, but we are in good shape overall.
    • Mistress Alessandra and Andreva are working on getting re-warranted so they can take over/continue (respectively) the Reeve office.
  • Webminister (Captain Pietro di Conti)
    • We have a website!
    • Updated Sunday fighter practice location to Viking Alchemist Meadery
    • Added November and December dates for live weapons practice
    • Changed deputy armored marshal from Lord Jarec Markov to Lord Jürgen der Vielfrass
    • Lady Zhelana agreed to serve as point person on creating the Midwinter A&S event page. An initial page has been created as a placeholder, which will be updated as content becomes available.
    • Updated Baronial Champions with latest info:
      • Master Davio de la Rouge – Baronial Rapier Champion
      • Baron Robert Throckmorton – Baronial Armored Champion
      • THL Stella di Silvestri – Baronial Arts Champion
      • TBD – Baronial Archery Champion (need SCA name, only have modern name)
    • Updated Castle Wars event page with latest info:
      • Castle Wars flyer, linked to Castle Wars Facebook event page
      • Schedule
      • Fighting scenarios
      • Feast menu
      • Live weapons schedule
      • Map
    • New profile pages for:
      • Alessandro di Lorenzo
      • Sir Kytte Meliora Stevenson
      • Lord Tryggvi Tryggsson
      • Lady Una Ulfrdottir
      • Lady Waelwulf
    • New profile photo for:
      • Lady Mairghread Wilson
    • Updated awards for:
      • Lady Agnes Halydaye
      • THL Alisandre Isabeau de la Chapelle
      • Lord Jarec Markov
      • THL Juliane de Vivonne
      • Lady Mairghread Wilson
      • THL Mark de Wytteney
      • Lady Melusine la Pucelle la Fayette
      • Lord Nikon Dawidowicz
      • Captain Pietro di Conti
      • Baroness Rhiannon verch Madyn
      • Baroness Rhonwyn Alyna nic an Chrosain
      • Master Ximon Martillo de Córdoba
  • Keeper of the Baronial Memes (Social Media Minister) (THL Emelina le Nourreys)
    • We have social media! Yay!
    • Yay! We have more followers on Instagram!
    • Gearing up for Castle Wars!
  • Their Excellencies, Master Wistric and Mistress Sunneva
    • We are really excited for Castle Wars!
    • We are still in need of courtiers – if you are interested, please contact Juliane
    • We are out of Red Raven medallions. Her Excellency has contacted the manufacturer and has an invoice ($20 each); this was voted on and approved.
    • Award recommendations – send them in, please! We have events (yay!) and we love to give out awards. Hit them up or fill out the award form on the seneschal page. They keep all the recommendations they receive
  • Seneschal (THL Mark de Wytteney)
    • Reminded everyone to please sign in if they hadn’t done so already.

Events

  • Red Tower (4-6 October 2019), THL Justina di Silvestri and Lady Isabella Parr reporting
    • Red Tower report is done; we made a profit of approx. $1071.92 (yay!)
    • What are we going to do with all these balls (marbles)?
  • Midwinter Arts & Sciences (1 February 2020), Lady Raven Helmsplitter and Master Ximon Martillo de Córdoba reporting
    • Submitted bid to Financial Committee; planning to present bid to populace at the next meeting
    • In the meantime, will take the time to get more info from the church site
  • Castle Wars (21-24 November 2019), THL Isabetta de San Marco and Baroness Angharat merch Morchant reporting
    • The Order of the Bear is the only polling order who has requested to schedule a meeting
    • The feast menu is available! It is AMAZING
    • Please let Isabetta or Angharat know as soon as possible if you need anything from the storage unit
    • Need volunteers to help with Troll, especially in the evenings and Saturday morning
    • Will it be possible to get a backdrop or drapes for the children’s activities pavilion?
    • Will we need propane for heaters? It is possible that the site will provide it – Juliane will check
    • We might be able to use the maker space to help get things done for Castle Wars
    • There was a discussion about how many tables we will need for Castle Wars – for feast hall, lyst field, etc.
    • Her Grace mentioned who thankful she is that we are able to have the memorial night archery shoot at Castle Wars; apparently, night shoots were illegal in Meridies not that long ago.
    • Ximon gave THL Stella mad props for all her work organizing the baronial encampment – yay! If you want to take part in the encampment, please contact Stella directly, and join the Facebook encampment group for the latest information.
      • Meal plan – we’re not doing an official meal plan, but we are organizing potluck meals throughout the weekend (for example, volunteers will cover the main dish at dinner, and the side dishes will be potluck from those camping with the Barony). What about lunches and breakfast? Site is offering breakfast on Saturday, included in the site fee.
      • Justina asked about Drunk History on Friday night – with a onesies competition, with prizes!
      • Her Excellency will be taking Lady Anneliese as an apprentice at the encampment Friday night, with a German dessert and hot chocolate bar reception
      • Master Lorenzo will also be taking Lady Agnes as an apprentice on Saturday night after Feast
      • Even if you don’t want to help out with cooking or bringing anything for the encampment meals, there’s still a lot that can be done to help out
    • For castle wars, come volunteer for troll! it’s right next to our encampment!
    • Get your reservations in!

Other SCA Business

  • Kingdom-level Events (KLEs)
    • We need to think about what KLEs we want to bid on in 2020, as every group is required to bid on at least one KLE. RUM/Fighters Collegium? We need to look at sites.
  • Melusine took Xander to the Atlanta Food Bank to volunteer and talked to them about the SCA. They suggested that we could do a baronial volunteer event to volunteer at the food bank. Volunteer schedule is set on a 90 day basis. Juliane suggested that we volunteer at a time when they really need the help (January?
  • Brian at the Meadery will need help with work-related projects in the upcoming weeks. Please contact him if you can help. Mark described the site in detail, and mentioned the possibility of the next-door warehouse opening a brewery as well. Everything is dependent on licensing and permits
  • Justina mentioned Jour d’Amour in January. The Courtesans Guild is being provided with a heated cabin and a lot of time to provide classes along the event theme (courtly love).
  • Justina asked if anyone would be interested in taking part in an SCA yard sale at a meeting.
  • Juliane is willing to organize a yard sale at Fools War as a merchant’s tent.

Non-SCA Business

  • Margavati had a whole bunch of Christmas decorations she gave away to any who wanted them.
  • SERFO! Master David Twynham is running this annual HEMA fencing event at Kennesaw State University’s Marietta campus. We are expecting more than 100 fencers from all over the country to attend for a full weekend of tournaments. A lot of SCA rapier fighters take part and do well in the tournaments, so register to take part, or just come by and watch a lot of great swordfighting!
  • THL Andreva’s chamber vocal group will present a concert of period music. Please contact her for more info and/or tickets.
  • Margavati is getting rid of her full-size futon, free to a good home.

 
Business meeting is closed.

Next business meeting will be held Wednesday, 4 December 2019, at the Doraville Civic Center.

Thanks!

–Raven

Medieval Recreation in Atlanta, GA