March Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

1 March 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

THL Mathias Blackett called the meeting to order.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Working on newsletter
      • Not too late to submit content – still looking for articles, artwork, officer/guild columns! Please contact Lady Raven via Facebook or e-mail at mawrtyr88@gmail.comwith your questions or submissions
      • New deadline – before Gulf Wars, hoping to publish issue end of March/early April
      • Name for newsletter: The Read Tower
  • Rapier Marshal (Lord Brendan de Hay)
    • Rapier practices are held Sunday afternoons (concurrent with armored fighter practice) and Tuesday evenings, usually at Blackburn Park. Check the Facebook group “Atlanta SCA Fighting” for updates and changes (such as cancellation or temporary location changes due to weather).
    • Attendance at practice varies dramatically, but rarely fewer than four, and sometimes as many as 14. We have some new (to us) folks joining us in the last few weeks as well. Welcome to Konrad, Will, David, and Somber.
    • Recent stuff:
      • Meridian Challenge of Arms was a successful day, thanks in large part to the support of non-fencers who came out to herald, marshal, make pretty scrolls, and other cool stuff. We rapier folk think you guys are awesome.
      • Special congrats to Master Wistric, who won the armatura challenge, and finished the day with an awesome match vs. Don Lazarus Gage.
    • Upcoming stuff:
      • Gulf Wars! If you’re going, and planning to fight rapier, Baroness Adela’s Gilded Companie will be under the command of Master Wistric. I understand Masters Wistric and Morgan will be representing the Order of Jerusalem.
      • We hear rumors that Her Excellency has suggested March 26 as the day to choose this year’s Baronial fighting champions. It also happens that Lady Raven has been discussing that date with other local groups for us to host a regional practice. Watch for further announcements on both topics.
  • Armored Marshal (Lord Robert Throckmorton)
    • Armored fighters practice continues on Sundays – this pas week had a small turnout but practice was good
  • Chatelaine (Lady Stella di Silvestri)
    • Demo season is coming! Abel is coordinating Streets Alive! on 11 June over by Georgia Tech. Streets Alive is held several times a year, throughout the city – the 11 June event is the most likely to not conflict with other SCA events, so come on out!
  • Webminister (Master Wistric Oftun)
    • We have a website!
  • Herald (Lord Lucien d’Artois)
    • Talmere’s Lusty Month of May will be hosting this year’s Meridian Heraldic and Scribal Symposium, so come on out! (13 May, Pickett’s Mill Battlefield Family Group Shelter
    • Speaking of Heraldic and Scribal Symposia, the shire of Nant-y-derwyddon will host this year’s Knowne Worlde Heraldic and Scribal Symposium, in Knoxville, TN, 23-25 June, 2017. For more information, go to their: website
  • Arts & Sciences (Lady Veronica da Lucca)
    • Last week’s class was on bliauts, taught by Mistress Sunneva. This month’s A+S class will be on an intro to all things beer (yay!), and will be taught by Lord Camulocaros
  • Their Excellencies
    • Gulf Wars is coming!
      • Please volunteer for raffle tickets and $ for the barony. we have been challenged to provide 75 hrs of volunteering by Baroness Iron Mountain. She is certain that we can easily hit that, so we want to crush that goal :-)
      • We are processing in with TRM on Tuesday for opening ceremonies – need volunteers for banner holders (need to wear black and white garb)
      • Thursday is Known Worlde party – volunteer! have fun! drink responsibly!
    • Coronation!
      • Challenges for scroll cases and for regalia. Next week’s project night will be building scroll cases. Mistress Serafina commented that her office has a pile of cardboard she can contribute to the scroll case cause.
      • Mistress Symonne will make a silk banner for the group that provides the most scroll cases, as well as perhaps some finger loop braiding.
    • This month will be our 5th Wednesday garb potluck! Stay tuned for further details.
    • Baronial rapier and armored championships! Will be held at the upcoming Regional Rapier practice on 26 March
    • MCA scrolls – 4 of the 8 champions scrolls were bestowed upon South Downers (yay!)
  • Seneschal (THL Mathias Blackett)
    • Master Wistric will step up as Seneschal in April

Post-Mortem for Midwinter Arts + Sciences

  • Food location was great! Having it in the second-floor lounge area worked out really well.
  • Third floor setup for A+S also worked out really well – good space to organize all the competitions
  • Yay for multiple lounges – having space for attendees to relax on each floor was greatly appreciated
  • Mathias is talking to Duke Thomas about the possibility of using KSU as a future event site
  • Merchant space is still problematic – hallways were crowded. Maybe take one of the lounges as a merchant space? perhaps a classroom near the lunch?

Event Bids for 2017

  • Event site updates:
    • Mathias is talking to Duke Thomas about KSU, but it’s too late to get it for RUM. Maybe Fighters Collegium? Fall is really congested with big events. We just need a field, a place for court/feast (BBQ?)
    • Tallapoosa was also suggested, as we’re already familiar with the site
    • Mathias will post updates on Atlanta SCA
  • General future event discussions
    • Mathias and Wistric wants to get people together to see who tends to do what all the time, and come up with a strategy to determine what and how can we teach each other those skills so we can cover each other better?
    • This would also be a great opportunity to learn how to do a particular job. Jadi has offered to head up the autocrat roundtable
    • Margavati mentioned that many newcomers have a common problem – how to get involved if you don’t know where to start? Raven will look into how this can be added to the newsletter (as a column? in the information section?)
  • Upcoming bid deadlines
    • Bids for Red Tower and Castle Wars are due for next month’s (April) business meeting.

Upcoming Events

  • Fool’s War (7-10 April 2017)
    • Mistress Allesandra is heading up the A+S competitions, and she needs judges. You do not need an OVO to judge – just have someone vouch for your experience/knowledge.

Non-SCA Business

  • Project night 2nd and 4th Thursdays at THL Andreva’s and Mistress Jadi’s home
  • There is much interest in rebooting the South Downs Supper Club – for further info, check out their Facebook group

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 5 April 2017, at the Atlanta Friends Meeting House.

–Raven

April 11 Rapier Fighter Practice – location change

From Master Wistric Oftun:

Master Brian de Moray is in kingdom. In his honor, Bryn Madoc is holding an impromptu practice on Tuesday (ed. note: April 11, 2017). I’ll be traveling to it and have room for carpoolers. There may be a caravan rolling out that-a-way. Need a ride? Speak up!

Memorial Park
293 Gran Ellen Dr.
Athens GA

People of South Downs

From Pietro di Conti, deputy webminister:

I’ve been working on updating/merging the online Order of Precedence and Artisans Database for South Downs; please check out the new “People of South Downs” page under the “About Us” menu (or you can go directly there from this link).

If you’re a South Downs person, please take a look and let me know if I’m missing your name, and/or if the info I have for you is wrong or incomplete (I’m sure it will be for a lot of people). You can message me, tell me in person, or (probably easiest) submit the online form on that web page.

March 15 Meeting Location Change

Due to the number of people who will be out of town for Gulf Wars, we have not reserved our usual meeting location for next Wednesday. Instead, Baron Lorenzo will be hosting the meeting at his house. The scheduled activity is dance, but if you just want to come work on projects or socialize, all are welcome. The address is:

3911 Rivaridge Ct., Marietta, GA 30062

Videos from Meridian Challenge of Arms 2017

Videos courtesy Lady Raven Helmsplitter

Don Lazarus Gauge vs Maestro David Twynham

 

Don Lazarus Gauge vs Nikoslav Mikaelovich

 

Don Lazarus Gauge vs Master Wistric Oftun

 

Captain Marquette Hildebrand vs Captain Davio de la Rouge

 

Master Wistric Oftun vs Don Lazarus Gauge (finals)

Bliaut class notes

Class notes from Mistress Sunneva’s Bliaut-making workshop!

Bliaut Instructions 2017

Call for Contributions for Baronial Newsletter “The Read Tower”

Unto the populace of the Barony of South Downs does Lady Raven Helmsplitter, Baronial Chronicler, send greetings!

Are you a writer? an artist? a fighter? Do you have knowledge to share with your Barony? You are invited to share your skills and talent with your Barony by contributing to our NEW quarterly newsletter (working title: The Read Tower)…

I’d like to use this newsletter to focus on the talents of South Downs and use reprinted articles or stock images or clip art sparingly if at all. All work will be properly credited and be accompanied by appropriate Society release forms, which can be found in the Files section on the Facebook Barony of South Downs group, or here: http://kingdom.meridies.org/index.php/offices/chronicler

What sort of content am I looking for?

  • Visual artists:
    • Cover illustrations (scalable to 8.5 x 11”)
    • Banners or page borders;
    • Illustrations or photographs to contribute to articles, etc.;
    • marginalia or a set of initial letters to add to an article…
  • Writers:
    • Baronial officers and guilds – there is space available for a column of your choosing; potential topics could include:
      • Highlight a project your group is working on
      • Discuss news the Barony will find useful
      • Share some history of the barony or your guild.
    • General populace – potential topics could include:
      • Articles on improving your garb, or camping or fighting kits;
      • Research you may be working on for a particular A+S topic;
      • Writeup (and illustrations) of a class you may have taught – we can include links to handouts;
      • Recipes (is the South Downs Supper Club still active?);
      • Recent baronial events, from an attendee’s point of view
      • An interview with a member of the Barony – “Ten Questions with…?” (currently working on compiling a list of questions)
    • Article length should be approx. 250-500 words to keep everything accessible. If you have something that is longer, we can work something out – perhaps split up the article into chapters to be published over multiple issues?

I’d like to develop a library of artwork and non-event-specific articles to draw from for future issues, and perhaps even form the base for specific theme issues.

Please don’t hesitate to ask questions – I’m looking forward to working with all of you to get this newsletter going! Please send your contributions to me at mawrtyr88@gmail.com

First deadline for contributions: Friday, March 10, 2017 (before everyone leaves for Gulf Wars), for the First Quarter 2017 issue.

Thanks!
Raven

February Baronial Business Meting Minutes

South Downs Baronial Business Meeting

1 February 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Lord Lucien d’Artois called the meeting to order.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Working on newsletter
      • Will post a call for content on website and FB group shortly
      • Content deadline for the first issues will be 28 February, for publishing late March
      • Need name for newsletter: The Tower Times? The Read Tower?
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices are going well! We continue to have practices Tuesday evenings and Sunday afternoons (weather and event schedule permitting).
    • We have several new fencers who are almost ready to authorize
    • MCA – the second annual Meridian Challenge of Arms – is coming, 25 February 2017, at University of West Georgia. Come on out and support the fencers of South Downs!
  • Armored Marshal (Lord Robert Throckmorton)
    • THL Mathias reported on behalf of Lord Robert; 3-4 fighters come out to practice each week.
    • We will have practice on Sunday of Midwinter A+S as much as possible, working around conflicts with War College and the Super Bowl
  • Chatelaine (Lady Stella di Silvestri)
    • Demo season is coming! Abel is coordinating Streets Alive! on 11 June over by Georgia Tech. Streets Alive is held several times a year, throughout the city – the 11 June event is the most likely to not conflict with other SCA events, so come on out!
    • There will be Gold Key at Midwinter A+S, so even if you don’t have garb yet, you’re set for Midwinter A+S
  • Webminister (Master Wistric Oftun)
    • We have a website! And thanks to Lord Pietro, the South Downs’ FB group posts are now feeding into the website (so cool!)
  • Herald (Lord Lucien d’Artois)
    • Will bring heraldry books to the research library at Midwinter A+S, and will be consulting – so if you’re working on a name or device, this will be an excellent opportunity to get help on your submissions
    • Submissions – Devices
      • Piers Simmons – passed Kingdom! Yay!
  • Arts & Sciences (Lady Veronica da Lucca)
    • Report will be part of the Midwinter A+S update below
  • Reeve (THL Maire Dhocair Inghean Chairain)
    • Year-end Domesday report was submitted on time
    • We have money!
  • Their Excellencies
    • Reporting on behalf of Her Excellency Adela, His Excellency Lorenzo announced that the Meridian Knowne Worlde Party will be Thursday night at Gulf Wars, not Saturday! Everyone is encouraged not only to attend, but volunteer – earn volunteer points for the Barony (and yourself) while you sling drinks at the party!
  • Seneschal (THL Mathias Blackett)
    • Seneschal report will be submitted in the next couple of days
    • Master Wistric will step up as Seneschal in April

 

(Kingdom-Level) Event Bids for 2017

  • Bid for Coronation fell through; Glenn Rhe got it
  • Red Tower (7 October 2017)
    • We got Booker T Washington Park in Chattanooga (where Crown Lyst was held) for Red Tower, complete with cabins and kitchen! Had hoped to get Hard Labor, but discovered it was already booked (need to book 13 – not 12 – months in advance)
    • Even though we have a site for Red Tower, we don’t have a bid – so please submit a bid to autocrat by the April business meeting
  • Because we didn’t get the bid for Coronation (was it awarded to Glenn Rhe before we could submit a bid?), we still need to submit a KLE bid – possibly RUM or Artsy Crown?
    • RUM
      • Pros
        • More time to plan event than Artsy Crown
        • Midsummer is not a busy time in the schedule
        • Easier event to run – RUM staff handles much of the event planning
      • Cons
        • Possibly one other bid submitted
    • Artsy Crown
      • Pros
        • Could co-autocrat with another group (Tir Briste? Another shire?)
        • No other bids have been submitted that we know of
      • Cons
        • Memorial Day weekend is coming up soon
        • Being a holiday weekend, potential sites may already be reserved
        • Potential site at Shrine (that we could work with Tir Briste on) is likely unavailable, since it is hay season
  • We need to replenish and expand our list of suitable event sites – some suggested are:
    • Wesleyan College in Macon, where RUM was held 3 years ago
    • Georgia Gwinnett College, where Saltare was held a few years ago
    • UGA, but would need collaboration with MARS (the UGA student SCA group)
    • Kennesaw State University (either campus)
  • There was a recollection of Mistress Peryn having once compiled a list of event sites – is it still available? still current at all?
  • The populace was asked to look for potential event sites over the next two weeks and provide any options to Mathias and his committee, who will then contact the sites and get more information
  • We used to have a deputy seneschal whose job was dealing with sites – can we do that again?
  • Lord Lucien volunteered to autocrat an event, as long as he could work with a more experienced co-autocrat; Mathias offered to help him – REVENGE OF THE HERALDS!
  • Other event bids needed – bids due for April business meeting:
    • Castle Wars
      • Iazzie and Piers are working on a bid for Castle Wars
  • Regarding our site at the Shrine in Macon: Mathias spoke with Sir Tim – the Shrine is very happy to have us, and thinks it may be a good idea for us to put up a permanent storage structure for Castle Wars and other event-specific supplies (Lord Brendan suggested a giant silo of Andro). This storage structure will be shared with Tir Briste. We would build it ourselves, with the understanding that we will be committed to holding Fools War and Castle Wars there for the next couple of years (at an agreed-upon rate). We should get a contract to guarantee prices for the period. Duke John recommended that we first figure out what size shed/storage building we will need to store all the things.
  • Maire will have a mtg with Tir Briste and will make sure everyone is on the same page. Added bonus – this could also allow us to move to a smaller SD storage unit.

 

Upcoming Events

  • Midwinter Arts + Sciences (4-5 February 2017)
    • Everything seems to be under control
    • Lost three classes this week, but it looks like replacement classes may already be lined up
    • Please pre-reg! Zeliha is managing registrations
    • Master Lorenzo is coordinating site cleanup – please get in touch with him if you can help
    • Site load-in starts at 7:00am Saturday morning – there are rumors of coffee and doughnuts being provided for the early birds
    • Lord Pietro is coordinating troll, and Mathias will be handling money (Maire has to work that day, and Zeliha needs to step away from her role as deputy for the time being). Volunteers for troll are welcome!
    • Bring your cash and your appetite! The Meridian Order of the Blade will sponsor a fundraiser lunch – several varieties of soups and stews will be offered, along with a drink and cookies for $5. Proceeds from the lunch will help establish a bank account for the MoB which will fund tournament prizes, etc.
    • There will not be a regional practice on Sunday, since War College will be the same weekend – but we will still have our regular practice that Sunday at Blackburn Park

 

Other SCA Business

  • Mistress Mara asked if we could have baronial business cards to hand out at demos, etc. Vistaprint is having a sale on business cards, so it would be rather inexpensive. Lady Raven volunteered to design them.
  • Rhiannon mentioned that Hedgehog Handworks is closing, as the owner is retiring. Some great deals on the website for embroidery supplies are available – check it out!

 

Non-SCA Business

  • Maire has started a new career as a tax preparer and is looking for clients – come see her if you need help with your taxes
  • Duke John mentioned the Atlanta Soldier Show will be held the weekend of 17 February at the Marriott Century Center (I-85 and Clairmont Rd), and will feature model military figures from all time periods, very cool
  • Netherworld will be open for one weekend only for Valentine’s Day event – reservations only

 

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 1 March 2017, at the Atlanta Friends Meeting House.

–Raven

Midwinter A&S 2017

Midwinter A&S was a great success!  Thanks to everyone who came, and thanks to everyone who helped!

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January Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

4 January 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Lord Lucien d’Artois – our new Herald – called the meeting to order.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Mentioned plans for newsletter
      • Plans to publish it quarterly, first issue (hopefully) end of March
      • Seeking artists, writers, photographers for content – would like to show what we are doing as a barony, and offer as much original content as possible
      • Baronial officers and marshals are welcome to contribute content – A+S Salon, Marshals’ Column, etc.
      • Other content ideas: articles from guilds; event summaries (with photos); recipes (does the South Downs Supper Club still exist?); How To Improve Your Fighting or Camping Kit; etc.
      • Articles should be ~250 words (about one page)
      • More information (including links to release forms) forthcoming, both on South Dows website (here) and Facebook group
      • Oh, and we need a title for the newsletter – ideas welcome!
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices are going well! We continue to have practices Tuesday evenings and Sunday afternoons (weather and event schedule permitting).
    • We have a new winter practice location for Tuesday evenings, at Gerrick’s house in Peachtree Corners, with a backup at Brendan’s office warehouse.
    • For the latest info on practice status, check Atlanta SCA Fighting group on Facebook.
    • THL Mathias took care of the insurance paperwork so we can have our practices where we need to have them.
  • Webminister (Master Wistric Oftun)
    • We have a website! Midwinter A+S has a website! Yay!
  • Herald (Lord Lucien d’Artois)
    • Submissions – Devices
      • Bram Halfdannarson – passed Kingdom
  • Chatelaine (Lady Stella di Silvestri)
    • We have had some new people show up and they’re coming back, yay!
  • Arts & Sciences (Lady Veronica da Lucca)
    • December was a great month! THL Mathias taught a great class on singing.
    • A+S competition season has started. Mistresses Allesandra and Sunneva will again offer their class on the basics of entering an A+S competition, including feedback, how do judges review work, what the judging sheets are all about, etc., just in time for Stella Nova at Midwinter A+S.
  • Reeve (THL Maire Dhocair Inghean Chairain)
    • We have money! What shall we do with some of it? (See below!)
  • Their Excellencies
    • Scribal nights continue to be held on the first Monday of the month at Their Excellencies’ home.
    • Her Excellency Adela is planning on attending Black Gryphon (17-19 February) – if you are interested in carpooling or caravaning, please contact her
    • This year’s Meridian Knowne Worlde social is on Saturday night (edit: rumors abound that it may been moved earlier in the week, but I currently can’t find confirmation); Lady Ysmay and Sir Tim are running it and seek volunteers
    • More Gulf Wars: there is an open call for advertisements – events, non-merchanting announcements, etc., are sought out
    • There will again be a volunteer raffle at Gulf Wars! Volunteers can earn points for their local group (South Downs!) and raffle tickets to score lovely prizes!
    • Opening day procession is likely Tuesday morning of War Week. We would like to have banners made for procession, should have 8 total (6 new?) in time
  • Seneschal (THL Mathias Blackett)
    • Midwinter A+S is coming! Now is the time to write recommendations for deserving gentles, as Crown will be attending! Mathias reminded everyone that if you are not 100% sure that a person has a particular award check the Meridian Order of Precedence – you would be surprised at the awards people deserve but DONT HAVE.
    • War College will be held in Alabama the same weekend as Midwinter A+S
  • Armored Marshal (Lord Robert Throckmorton)
    • Fighting classees at Midwinter? Check with Lord Robert if you need support for your class

 

Upcoming Events

  • Bryn Madoc Twelfth Night (7 January 2017)
    • There will be fighting! Classes! Feasting! (Twelfth Night feast is potluck – check FB event page or website (below) for details)
    • Event website
  • Midwinter Arts + Sciences (3-5 February 2017)
    • We should start looking for closer-in event sites where we can hold MWA+S and we can spread out; weekend event with A+S on Saturday and fighting on Sunday at the same site, for example
    • Entry deadline for Stella Nova @ is coming up
    • We have a whopping 2 reservations (!!!) please pre-reg!
    • We have 11 teachers, looking for more – talk to Lady Veronica if you are interested
    • We need volunteers for troll, people to put up and take down directional signs. Master Ximon has volunteered to take care of the street signs
    • We need volunteers for setup, who can be on site early Saturday morning early. Because the site is not secure, it is recommended we set up Saturday morning (6:30-7:00am) instead of Friday night. Several people volunteered.
    • There is no official floor plan, but we’d love to have one set up for reference (chronicler’s note: there is now a simple one on the event program)
    • The Meridian Order of the Blade will sponsor a fundraiser lunch – stew, drink, cookies for $5. There was discussion about where can lunch be set up, especially if weather is bad?
    • We have two merchants already requesting space, we could possibly fit as many as 4 on the first floor merchants area, with maybe a couple more on a different floor
    • Please contact Zeliha if you would like to pre-register
    • Anyone interested in volunteering, please contact Lord Pietro
    • Will there be a regional practice on Sunday, since War College will be the same weekend? Unlikely, but we will still have our regular practice that Sunday
  • Kingdom-Level Events for 2017
    • Bids for Red Tower and Castle Wars are due in April to encourage newer autocrats to step up – it’s never too early to put a bid together for these events!
    • Iazzie has offered to co-autocrat to help teach/supervise a newer autocrat
    • Red Tower (7 October 2017) – potential site is Booker T Washington Park in Chattanooga (where Crown Lyst was held).
      • We would need to put reservation in with 50% deposit. It’s a relatively expensive site with weird pricing structure, but we have the resources to give it a shot. Payoff could be HUGE
      • Bacon Bash is not a conflict in 2017
      • Duke John expressed concern that we have to go out of state for an event. Where else can we get a large cabin site for such events? We are always looking for closer-in sites, but there aren’t many that could handle an event this size.

 

Other SCA Business

  • THL Andreva and Mistress Jadi will host an A+S project night on the 2nd Thursday of the month (a week from tomorrow)
  • Margavati asked if anyone was planning on/interested in going to Trimaris’ A+S event this weekend?
  • Maire has completed taking over the baronial storage unit, and will have sign in/out sheets for all supplies to help keep track of everything
  • This year’s Streets Alive! is gearing up – Abel is coordinating, so stay tuned! Last year was a ton of fun, try to plan for it this year!

 

Non-SCA Business

  • Lord Bram will be taking part in Battle of the Nations as part of a 21 person team. The event will be in Barcelona – immediately, several people offered to serve as translator, crew, managers, etc. Because Barcelona :-)
  • Secret Santa gifts were then exchanged among the populace

 

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 4 January 2017, at the Atlanta Friends Meeting House.

Happy holidays!

–Raven

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