April 2019 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

3 April 2019, 7:30pm

Doraville Civic Center – 3744 Central Ave., Doraville GA

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our Seneschal, THL Mark de Wytteney, sez “Welcome! If you did not sign in, please sign in!”

Officer Reports

  • Armored Marshal (Lady Mairghread Wilson)
    • Weather is improving, so practices are more frequent
    • Due to Coronation, there will be no practice this coming Sunday (7 April)
  • Rapier Marshal (Lord Brendan de Hay)
    • Weather is improving, so practices are more frequent and back at Liane Levetan/Brook Run Park
    • Due to Coronation, there will be no practice this coming Sunday (7 April)
  • Arts & Sciences (Lady Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • Lady Alisandre has posted a report form on the baronial website – if you’ve done any cool things over the last quarter, please fill out the form so we can include it in the quarterly A&S report
    • There’s been regional rapier practices, and regional armored fighter practices… but now, Lady Alisandre will be hosting the first Regional Craft Practice, on Sunday, 28 April, at her home. Bring your projects! Bring your research! Bring your questions! Bring potluck! Please contact Alisandre directly for address.
    • This month’s baronial A&S class will be a hands-on class on making bysockets (pointed Robin Hood-style hats), taught by THL Madelena da Firenze, followed by a (not-hands-on) class on the Spanish Inquisition in May, taught by Zhelana Vovkivna.
    • Thanks to the response from the populace, Baronial Arts & Sciences classes are nearly completely scheduled for 2019, but there’s still opportunities to share you knowledge! If you are interested in teaching a class, please fill out the form or contact Alisandre directly.
  • Herald (THL Lucien d’Artois)
    • Awards at Gulf Wars:
      • Baroness Isabetta de San Marco – Sovereign’s Pleasure
      • Lord Quintus Valerius Gracchus – Legion of the Bear
      • Lord Bram Halfdannarson – Meridian Majesty
      • THL Maire Dhocair Inghean Chiarain – Meridian Majesty
      • THL Piers Simmons – Court Barony
  • Chatelaine (Lady Justina di Silvestri)
    • Not much new to report – there will be newcomers at Coronation, so Justina will send some Gold Key with THL Lucien; those who need Gold Key can find it at Troll.
    • Justina also announced that within the next year, she will step down as chatelaine, so so she will be looking for volunteers to serve as deputy now (deputy Chatelaine and deputy in charge of demos) and who can then step up next year to serve as Chatelaine. Baron Piers, who had been serving as demo deputy, will be stepping back from that role. If you want to have fun and hang out with cool new people and show them the ropes, please consider one of these roles! If interested, please contact Justina directly.
  • Minister of Children (Lady Myndee of South Downs, THL Mark de Wytteney reporting)
    • Lady Myndee will be running children’s activities at Coronation, Fools’ War, and Artsy Crown
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Added new page for:
      • Baroness Isabetta de San Marco
    • Updated awards for:
      • Lady Agnes Halydaye
      • Master Nikoslav Mikolaevich
    • Posted change in meeting site for the month of May
  • Chronicler (Lady Raven Helmsplitter)
    • Been busy catching up on posting the meeting minutes to the baronial website
    • Lady Raven is beginning to work on the next issue of the baronial newsletter, The Read Tower and has received a couple of articles.
      • Raven is always looking for more material – articles, photos, artwork, etc., so if you have something you’d like to contribute, please contact Raven directly.
  • Seneschal (THL Mark de Wytteney)
    • His Excellency and THL Mark have been looking at storage spaces
      • They found one in Doraville, very near the meeting space
        • The space is not climate controlled but has good (not 24hr) access, but open til 9pm
        • The facility’s requirement to use their locks will require us to get keys made for those (and only those) who need to access
  • Reeve (THL Andreva Rigaldi)
    • We have money! yay!
    • We currently have a balance of $8,454.21 in the baronial bank account.
    • Current balance in the baronial bank account is approximately $9,700
    • There was a small issues with Midwinter A&S – PayPal sent us a check and it disappeared; this is being taken care of.
    • She is still getting the new signatories changed for the baronial bank account – should be resolved soon
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff!
    • We will be moving stuff the weekend after coronation to the new storage unit
    • Coronation stuff will go to new storage unit, make moving easier
  • Their Excellencies, Master Wistric and Mistress Sunneva
    • We are looking forward to Coronation!
    • Wistric will be there Friday and Saturday, Sunneva will be there Saturday
    • Please sign up for volunteering!
    • Please let them know if you have questions, advice, counseling
    • The baronial bebe, Carver, says hello. He is already a member, does not yet have a name submitted lol
      • Can “Squishy” be documented?

Upcoming Events

  • Spring Coronation for TRH Sebastiannos and Morgan (5-7 April, 2019, co-Autocrat THL Juliane de Vivonne reporting)
    • It’s going to happen! It’s gonna be great!
    • Main problem with site at this point is that it has only limited accessibility regarding those with mobility issues
    • Hoping it’s not going to rain, since the hall is going to be closed for set up
    • Site booklet is amazing, including illustrations by Lady Agnes
    • If you can, volunteer for troll – lots of people day tripping, so it will be busy Saturday morning
      • 2 hour shifts
      • Friday til 11pm, Saturday til 3
    • Troll is right across the way from the SD encampment, and is a permanent pavilion (water + power)
    • South Downs’ encampment also has a permanent pavilion
    • Fynlo and his people have already marked off the site
    • A lot of the prep is being done for both Coronation and Fools War (2 weeks later)
    • Set up should be really easy, we have good relationships set up with the rangers there
    • Access to additional tables, etc, if we need it via the site rangers
    • We are bringing tables for fighter support and archery
    • If you need anything from storage, let Juliane know ASAP so it can be pulled
    • First aid cabin will be the staff office
    • Have the radios been tested for range onsite? Juliane is confident they’ll be fine
    • Margavati asked about where breakfast is happening (since hall is closed) – all the food is happening near the hall
    • Margavati, Annelise, and Illy are running breakfast, looking for volunteers to help make and serve breakfast.
    • Julie needs help with traffic staff
    • Veronica confirms that all staff positions have been filled, but still/always needs volunteers
    • Still looking for vegetarian options for travelers far other than a soup
    • There are a lot of flush toilets as well as port-a-potties on site, but only one flush toilet in the hall – in order to manage access to it, we will likely make that specifically available for handicapped/mobility issues
    • On behalf of Nikoslav, His Excellency is requesting that he have access to the propane torches for his vigil
  • Red Tower (4-6 October 2019)
    • We need an autocrat! The person looking at serving had conflicts come up, and will be unable to do so
    • Lady Justina and Amanda/Isabella are interested and volunteered – yay!
  • Castle Wars (21-24 November 2019)
    • Holding off on Castle Wars discussion until next month, after coronation

New SCA Business

  • Mistress Mara wants us to know that Dreamstone is coming up – “it will be a ton of fun, y’all should come out!”
  • THL Juliane, as trumpet herald, runs the lysts, and this year’s Artsy crown will be her year. She is looking for a deputy! Anyone interested in learning about running a tournament lyst, please come sit with her at Artsy crown and see how she does what she does. Lucien pointed out that she brings really great snacks and you’ll get to meet all the fighters.
  • Justina announced that the Courtesans of Meridies is now an officially chartered guild (yay!). If you’re over 21 years old and interested in finding out what they’re up to, please contact her or seek out the Courtesans’ salon at events.
    • Lots of overlap with chatelaines – both groups are welcoming and help people have fun 🙂
  • Lucien reminded everyone who came to the meeting to sign in if you haven’t already done so.
  • Mistress Allesandra – Artsy Crown is coming in May, and our barony has a ton of Laurels and OVOs (Order of the Velvet Owl) who would love to mentor you to enter Arts & Science competitions, at Artsy Crown and throughout the year. Lots of opportunities! Lots of fun, even if you’ve still got a project in progress
  • HRH Sebastiannos will be offering a prize of a table to the winner of his Life in the SCA competition at Artsy Crown: entries are hacks to help disguise mundane things at events look more period
  • There will be a poetry competition at Coronation!
  • There will also be a scribal challenge at Coronation, and Lady Stella is sponsoring the non-western category; Mistress Margavati will be providing the prize

Non-SCA Business

  • THL Andreva has a spring chamber music concert on 3 May in Decatur, 5 May at Northside Drive Baptist Church. Contact her if interested.
  • Margavati has a recital with her Indian dance group at the World Congress Center in May as well. Lots of northern Indian classical dance! If interested, please contact her for ticket info.

Next business meeting will be held Wednesday, 10 April 2019, at the Doraville Civic Center, and will be a post-mortem on Coronation. The next regular business meeting will be held Wednesday, 1 May 2019.