Category Archives: Meeting Minutes

September Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

7 September 2016, 7:30pm

Atlanta Friends Meeting House

 

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Lord Bjorn called the meeting to order.

 

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Was informed by Kingdom Chronicler that I need a warrant – His Excellency suggested we discuss sthis further after the meeting.
  • Armored Marshal (Lord Robert Throckmorton)
    • We had 12 armored fighters at the most recent Sunday practice
    • Looking at adding a Tuesday evening practice at Blackburn to the practice schedule
    • Seeking an Minister/Mistress of the Lyst for Red Tower; Mistress Margala is potentially available, would like to have at least one more MoL as well
  • Rapier Marshal (Lord Brendan de Hay)
    • Also seeking MoL for Red Tower – talk to Brendan if interested
    • Janet came by Tuesday evening wanting to learn armored fighting
  • Webminister (Master Wistric Oftun)
    • We have a website!
    • We now have a hardworking deputy Webminister, Lord Pietro! yay!
  • Chatelaine (Lady Stella di Silvestri)
    • DragonCon rocked! Fan table rocked! We had a great response, several potential new recruits
  • Their Excellencies
    • Nothing to report
  • Herald (Lord Bjorn Gullharr)
    • Nothing to report
  • Arts & Sciences (Lady Veronica da Lucca)
    • This month’s 4th Wednesday class will be on how to troll an event, and will be taught by THL Maire. This will be just in time for Red Tower!
  • Reeve (THL Maire Dhocair Inghean Chairain)

    • If you wish to give her money for Red Tower, she’ll be happy to take it
  • Seneschal (THL Mathias Blackett)
    • Nothing to report

 

Recent Events

  • DragonCon (1-5 September 2016)
    • New idea from the demo/fan table – we should come up with a dedicated demo box that belongs to the Barony, so we don’t have to clear the table when we need the displayed items for other purposes:
      • A second banner
      • several samples of high-quality work to show off the range of skills we have (and new people can learn/aspire to)
      • Smaller, active demos in front of the fan table could be a good draw – big enough to draw attention, small enough to not block the table or passers-by
      • Posters mounted on foamcore to place in front of the table or hang behind it
      • Projector/laptop to project videos (example: the Scottish Highland dance group’s presentation)
    • We could use more marshals during the parade to help monitor fighters and crowds

 

Upcoming Events

  • Demo at Darlington School (Rome GA) (21 October 2016)
    • Matthias was contacted about having us take part in a demo at the Darlington School, in conjunction with the Rome Shakespeare Festival. They’re particularly interested in anything late period
    • Event/demo is on a Friday morning, so anyone who can come out to help would be appreciated. Contact Matthias if interested.
  • Red Tower (30 September – 2 October 2016)
    • Matthias contacted Siegfried in Bryn Madoc about possibly helping out with site heralding, as we still need someone. Is waiting for a respsonse.
    • Fundraiser lunch will be offered out to non-South Downs groups:
      • The Welcome Home group was suggested (Dalla Dyrfinna)? Matthias will reach out to Dalla
      • House Excelsior is already planning to do a fundraiser, so they probably won’t be interested
    • Feastcrat – the current iteration of the feast has been posted on the Facebook event page
    • Classes @ Red Tower – 16 class slots available in the schedule, 8 have been taken; if you’re interested in teaching a class, please contact Veronica. She will be posting the schedule soon.
    • Travelers’ fare – Maire will be taking care of Travelers’ fare Friday evening, and will cook enough to have leftovers available for Saturday breakfast.
    • Archery targets?
    • Tournaments at Red Tower (all with rapier and armored fighting):
      • Red Tower Tourney
      • Baroness’ prize
      • Third tourney – perhaps joint rapier and armored teams?
    • Pottycrat – Jürgen and a second person have volunteered – thanks!
    • Mistress Margala and Julianne will MoL the armored tourneys
    • Zerafina has volunteered to be the liaison for the Royal entourage
    • Mistress Allesandra has volunteered to be the Kid Wrangler
    • The Shire of Depedale will be loaning us a pavilion, and Master Geoffrey is loaning us benches (for feast?)
    • Should we have a handicapped gentle liaison? If not for Red Tower, then perhaps we should consider adding it to the list of volunteers for future events
    • We will be reusing site tokens from previous events for Red Tower
    • Still need volunteers for to coordinate waterbearing, as well as a merchantcrat
  • Castle Wars (17 – 20 November 2016)
    • Planning moves apace
    • Pietro is working on a temporary website
    • Still need someone to organize revel
    • Ideas for site tokens:
      • Possible leftovers from Red Tower?
      • Master Ximon suggested buying tokens in bulk from Chinese online vendors
      • Sir Iazzie suggested along the same line, buying old Russian coins in bulk would be both gentle on the budget and consistent with the event theme
    • We have reservations!
    • Maddie will be feastcrat
    • Veronica announced that she needs people to teach classes! Contact her if interested
    • There is a Facebook group for Artisans’ Row vendors
  • Midwinter A&S (3 – 5 February 2017)
    • Lady Allesandre has submitted a bid – MWA&S to be held at University of West Georgia (where RUM and last year’s MWA&S were held). Bid passed financial committee (yay!)
    • HRH Bart has asked Sir Tim to host a College of War the same weekend as Midwinter A&S, in Alabama (Montgomery?). This will be within the 200-mile radius for events, but it should be OK
    • If we focus our event on arts and sciences, could we do a long workshop option on Sunday, taking a specific class/topic more in-depth?

 

Other SCA Business

  • Based on previous reports from the Reeve, we have approximately $12,000 in the baronial bank account; how would we like to prioritize spending some of it?
    • Serving ware
    • Items for the demo box
    • Dedicated troll supplies set
    • It was suggested that we set up a survey to make recommendations in more detail. What do we need? How much would such an item cost? Survey will go on Facebook, baronial website, and the Yahoo! group.

 

Non-SCA Business

  • For those who attended DragonCon, your badge will get you a 50% discount at the Center for Puppetry Arts (through the end of September)

 
The business meeting was closed.

 

Next South Downs business meeting will be held Wednesday, 5 October 2016, at the Atlanta Friends Meeting House.

–Raven

August Baronial Business Meeting

South Downs Baronial Business Meeting

3 August 2016, 7:30pm

Atlanta Friends Meeting House

 

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Lord Bjorn called the meeting to order.

 

Officer Reports

  • Seneschal (THL Mathias Blackett)
    • Mathias pointed out that this (the playroom) seems to work out better than he expected. We will be here both tonight and next Wednesday (10 August)
  • Chatelaine (Lady Stella di Silvestri)
    • Lady Stella thanked everyone who took the survey – if you’d like to take it, it’s not too late – please contact Stella.
    • Will be discussing updates to plans for DragonCon later in the meeting
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Webminister (Master Wistric Oftun)
    • The Red Tower event website will be up shortly
  • Herald (Lord Bjorn Gullharr)
    • Court Report – RUM
      • Lady Allessandra Fiorvanti – Order of the Laurel
      • THL Maire Dhocair Inghean Chairain – Meridian Cross
      • Lord Pietro di Conti – Meridian Cross
      • Lady Alisandre Ysabeau de la Chapelle – Meridian Cross
      • THL Mathias Blackett – Order of the Bough
      • Lady Stella di Silvestri – Tower Or
      • Lady Raven Helmsplitter – Tower Or
      • Lady Zeliha bint Sayyid – Tower Or
    • Clarification – you do not have to be a paid member to submit a name or device; non-members just pay an extra $5 per submission
    • All submission fees will increase to $10 per submission as of August 31, 2016; non-members will still pay extra $5 for their name/device submissions
  • Arts & Sciences (Lady Veronica da Lucca)
    • Great classes in July, featuring Talhoffer’s Judicial combat class, taught by Wistric and Sunneva
    • This month, Sunneva and Margavati will be teaching a class during the 4th Wednesday meeting (24 August) on artistic criticism, especially in the SCA:
      • Ways to receive criticism and what to do with feedback
      • Mock judging session to see how things work
      • If you have questions about judging forms you’ve received in the past, please bring them and they’ll review them.
  • Armored Marshal (Lord Robert Throckmorton)
    • We’ve had great turnouts over the past month, reaching approximately 10 armored fighters the past couple of practices
    • Loaner gear needs are being reviewed with Their Excellencies.
  • Rapier Marshal (Lord Brendan de Hay)
    • We still have practices Sunday afternoons (alongside armored fighter practice) and Tuesday evenings at Blackburn Park
    • Getting ready for Foxes! Looks like South Downs Rapier will have 3+ teams fighting for Her Excellency (hooray!)
  • Reeve (THL Maire Dhocair Inghean Chairain)

    • We have a little money ($12,000)
    • A team from the Barony went through the storage unit, inventoried everything and made a list of things we will need to replace/add. A detailed list of items needed and pricing/costs will be ready to present to the populace by the September business meeting.
  • Their Excellencies
    • Tournament of the Foxes is coming up, hosted by our cousins in Vulpine Reach (Chattanooga)! Her Excellency will be sponsoring teams for rapier, armored,and archery! Please let her know if you wish to take part
    • Populace badge – presented 2 options for badge:
      • 1 – On a tower gules, a compass star argent (potential conflict with a barony in Northshield (Manitoba, Canada)
      • 2 – fret azure, muscled sable
      • Tower gules (Option #1) won by a wide margin. His Excellency will now open negotiations with the Northshield group. Duke John feels strongly that we should just go ahead with the tower badge.

 

Upcoming Events

  • DragonCon (1-5 September 2016)
    • Margavati has an idea to do a flash mob during the parade
    • Duke John – still needs volunteers to help pull chariot, at least 4 people
    • Ximon – commented about Wistric’s posts seeking volunteers, but he would like to get people together to plan out the parade beforehand
  • Red Tower (30 September – 2 October 2016)
    • Rebecca and Mattias are co-autocratting Red Tower
    • The event will be held at Little Talapoosa Park
    • Staffing needs:
      • The site herald is not able to make Red Tower so we need a site herald now. Please contact Mathias if you’re interested – or can this be outsourced to someone from another local group?
      • Need someone to do site booklets – Veronica volunteered since she is compiling the class schedule,and Maire has volunteered to provide paper (leftover from RUM)
      • Fundraiser lunch – no one has stepped up to do fundraiser lunch so far (benefiting baronial revel alcohol supply at castle wars), but Mathias will reach out to other groups to see if there’s interest. Someone offered the 15 bottles of wine they have in their car *right now* – could be mulled. Remainder of discussion will be offline
      • Feastcrat – making recipes from Bartolomeo Scappi (16th century chef and writer); curious about Bartolomeo Scappi? You can find more info about him at http://www.cooksinfo.com/bartolomeo-scappi
      • Classes @ Red Tower – 6 classes scheduled so far, room for 16. If you’re interested in teaching a class, please contact Veronica
  • Castle Wars
    • Most of staff is taken care of
    • Still need someone organize revel
    • Still need someone to organize kids’ activities
    • Media rollout will happen after pennsic
  • Midwinter A&S
    • Sir Timothy contacted Mathias about the possibility of holding a large melee practice at Midwinter
      • Iazzie and others feel strongly that we ought to protect the A&S focus of Midwinter clear – we should keep fighting activities on Sunday at the regional practice
      • Can our site at Blackburn handle a large melee armored and rapier practice?
    • The site we had in mind – Booker T. Washington Park, near Chattanooga – won’t work because the park is closed through the winter. Currently considering University of West Georgia as a potential site. We need to talk to Heather to see if this is possible

 

Other SCA Business

  • Sunneva is starting an eastside scribal night on the 3rd Tuesday of each month, at Chez Townes. First session will be 16 August. Contact Sunneva for more info
  • Calligraphy & Illumination evenings at Mistress Alessandra on the evenings of Bryn Madoc’s fighter practice in Dacula (would this then be the “even further eastside scribal night”?)
  • Baronial scribal night at Their Excellencies will take place tomorrow night (4 August); please contact them for details/directions

 

Non-SCA Business

  • Duke John had several dozen eggs in his car, free to a good frypan

The business meeting was closed, and the populace went to vote on candidates for the Heart of South Downs and Chivalry awards.

 

Next South Downs business meeting will be held Wednesday, 7 September 2016, at the Atlanta Friends Meeting House.

–Raven

July Baronial Business Meeting

South Downs Baronial Business Meeting

6 July 2016, 7:30pm

Atlanta Friends Meeting House

 

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Matthias gave a brief orientation to our new meeting space – Friends’ meeting house in Decatur. Most meetings will be held in the lobby/greeting room. 11 meetings during the year, we will meet in the smaller classrooms in the back. Matthias and their excellencies will have keys to the building, as well as Lord Camulacaros (since he lives closest to the site).

 

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Webminister (Master Wistric Oftun)
    • Matthias will send Wistric some materials to add to the website, including updated details about the new meeting location.
  • Arts & Sciences (Lady Veronica da Lucca)
    • Veronica introduced her new deputy, Mistress Sunneva
    • This month’s classes (third and fourth meetings):
      • One class lined up – Wistric and Sunneva will teach German judicial combat as described by Talhoffer
      • Possible dance practice for the other session
  • Rapier Marshal (Lord Brendan de Hay)
    • We still have practices Sunday afternoons (alongside armored fighter practice) and Tuesday evenings at Blackburn Park
    • Tourney of the Foxes – we will be fielding melee teams in honor of her excellency
    • This Sunday (10 July 2016), come join us at the rapier and armored regional practice in Byron, GA!
  • Armored Marshal (Lord Robert Throckmorton)
    • We are looking for a deputy marshal – please contact Lord Robert if interested
  • Herald (Lord Bjorn Gullharr)
    • Lord Bjorn pointed out that we only have 2 business meetings between now and red tower to vote on baronial awards
      • It was decided that the men and women of the barony would meet separately after tonight’s meeting to discuss nominations for the Heart of South Downs and the Chivalry awards, then vote for each award after the August business meeting
    • We have a new deputy herald – THL Matthias (hooray!)
  • Chatelaine (Lady Stella di Silvestri)
    • Lady Stella asked what we in the barony want to do to improve/change (if anything). Along these lines, stay tuned to the South Downs’ FB group for anonymous surveys where you can share your ideas (or just contact Lady Stella directly)
    • Next 5th Wednesday potluck will be in August – would like to know if we can use the kitchen for potluck (or class?!)? Inquiries will be made (yay!)
  • Reeve (THL Maire Dhocair Inghean Chiarain)

    • We have a little money ($12,000); the Seneschal and Reeve want to use some of it to go through the storage unit and make repairs to baronial supplies:
      • Banners? new? blinged out?
      • Poles for banners?
      • feast gear? etc.
    • Discussion about silk painting kits that the barony owns (discovered in the storage unit?): – perhaps we could do a silk banner class?
    • Ximon will need 2 guys (who are not afraid to lift heavy things) to help with inventory, so let him know if you want to help
    • Farouk asked about loaner armored gear? Sir Morgan is currently inventorying it, and the new marshal will want to coordinate. Donations are – as always – welcome
    • Concerns were said about potential financial losses for Red Tower, based on conflicts with a couple other events (Glenn Abhann coronation, bacon bash, etc). Moira and others addressed those concerns and described how the budgets are actually fine and these conflicts are not actually unusual.
  • Their Excellencies
    • Tournament of the Foxes is coming up! Her Excellency will be sponsoring teams for rapier, armored,and archery! Please let her know if you wish to take part
    • Regional youth fighter practice will take place during the Sunday figther practice after RUM
    • Scribal nights continuing, 2nd and 4th Thursdays

 

Upcoming Events

  • RUM (15-17 July 2016)
    • Co-Autocrats: Lady Veronica and THL Maire
    • Is in good shape. Schedule is approved and on FB event page, under the description.
    • Teacher bags, made by Stella! Next week’s meeting will be a project night, stuffing teacher bags. Please come and help!
    • Ximon offered to help set up, since he’s not going to be able to make the event.
    • Moira will need to go to the storage unit for supplies, so she may need help with that.
    • Troll will be outside, to manage the crowds in a timely an efficient manner.
    • WE NEED VOLUNTEERS! we can get on site at 7 for set up, 8 for the populace.
    • Fundraiser lunch will support the Southern Consortium Gulf Wars camp, and will have an extended schedule
    • Raven will have questionnaires for crash space posted by Saturday – if you can offer crash space (or if you know of someone who needs crash space for RUM), please fill out the questionnaire
    • Hotel space is no longer being held, but they will extend the rate as long as rooms are available
  • Red Tower (30 September – 2 October 2016)
    • Rebecca and Mattias are co-autocratting Red Tower
    • The event will be held at Little Talapoosa Park
    • His Majesty will be attending Red Tower, as well as His Highness (but he may be attending Glenn Abhann coronation instead)
    • Request for additional handicapped portapotties, to accommodate people wearing garb, people with chronic health issues etc. – the extra room makes everything easier 🙂
    • Event theme is italian
    • Interested in teaching a class? Please check with Lady Veronica
    • Master Geoffrey is planning to host the Cock and Feather Tavern Friday night
    • We may have a woodburning class on an upcoming class night to help make site tokens
    • Need volunteers:
      • Saturday breakfast
      • Fundraiser lunch – sponsored by South Downs, for the Castle Wars discretionary fund (to fund things the SCA won’t pay for – revel, etc.)
      • Do we have MoLs lined up for armord and rapier tournaments?
      • Do we have a field herald?
      • Royal wrangler
      • Royal lunch – Justina will coordinate
      • Children’s activities wrangler – Mistress Allesandra has volunteered
  • DragonCon (1-5 September 2016)
    • Confirmed for parade and fan table – Stella is coordinating
  • Castle Wars
    • Feast bid is down to $8/person
    • Met with portapotty people; looking at adding three additional portapotties to accommodate needs at this site
    • Volunteers needed:
      • Travelers fare
      • Breakfast – Mistress Mara has volunteered)
      • Pottycrat
      • Field steward
      • Site tokens
  • Midwinter A&S
    • Due by the September business meeting
    • Potential site: Booker T Washington park in Chattanooga
    • Still need autocrat/bid – Lady Alisandre has offered to put together a bid; anyone else, September business mtg is deadline for bids
    • Potentially a weekend event?
    • Regional fighter practice on that Sunday – at Blackburn?
    • Stella Nova (novice A+S competition) will take place at Midwinter A& S

 

Other SCA Business

  • Justina is traveling to San Diego for ComicCon, and would like to bring largesse from SD to the san diego SCA group (Caid’s colors are azure, argent, and or). If you would like to contribute, please contact her directly
  • Sari Safari – Jadi is planning a field trip Sunday of RUM to go to local sari shops and have indian food for dinner afterwards
  • Marietta project nights are restarting at Mistress Jadi and THL Andreva’s house
  • His Excellency is interested in making T shirts for the barony – would welcome ideas for t-shirt design as well as for a (new) populace badge
  •  

    Non-SCA Business

    • Duke John had several dozen eggs in his car, free to a good frypan

    The business meeting was closed, and the populace went to discuss nominations for the Heart of South Downs and Chivalry awards.

     

    Next South Downs business meeting will be held Wednesday, 3 August 2016, at the Atlanta Friends Meeting House.

    –Raven

June Baronial Business Meeting

South Downs Baronial Business Meeting

1 June 2016, 7:30pm

Decatur Recreation Center

 

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Arts & Sciences (Lady Veronica da Lucca)
    • Lady Justina will be teaching a veils (and hairstyles?) class during the 4th Wednesday meeting (29 June)
    • We are now having two classes each month, the 3rd and 4th weeks. We have an opening for the 3rd week session – please contact Lady Veronica if you are interested.
  • Reeve (THL Maire Dhocair Inghean Chiarain)

    • We have money and we’re looking to spend some of it!
  • Chatelaine (Lady Stella di Silvestri)
    • We have a demo coming up (Streets Alive Atlanta, 12 June). Event starts at 3pm, but we’ll be able to set up an hour early (2pm)
  • Herald (Lord Bjorn Gullharr)
    • Submissions
      • 
Pietro’s device passed Laurel (hooray!)
  • Rapier Marshal (Lord Brendan de Hay)
    • We have practices on Sunday afternoons and Tuesday evenings, as usual
  • Webminister (Master Wistric Oftun)
    • We have a website
    • Will be working on event websites for Red Tower and RUM (if RUM still needs a website)

Baronial Business

  • Streets Alive Atlanta (12 June 2016)
    • We don’t know yet where we’re going to meet, but Sunday, 12 June is the date. Sawyer is the point person for the demo.
    • Sawyer is trying to secure a secure parking lot for us.
  • RUM (15-17 July 2016)
    • Co-Autocrats: Lady Veronica and THL Maire
    • Everything is going smoothly
    • Still need a crash space coordinator (Lady Raven volunteered)
    • We still need several volunteers to staff Troll. Troll will be set up with several lines – teachers’ line, pre-reg line, and a day-of registration line; we hope that this will make it easier to get the teachers set up before their first class.
    • Sable Sword and Legion of the Bear would like to teach a track of classes. They will need to contact the RUM Chancellor so their offer can get into the schedule.
    • House Excelsior and the Southern Consortium will host a fundraiser lunch to support their efforts to build a (feast?) hall at Gulf Wars
    • We are hoping to host a regional fighter practice at Blackburn on the Sunday following RUM, similarly to what we do with Midwinter
  • Red Tower (30 September – 2 October 2016)
    • Rebecca and Mattias are co-autocratting Red Tower
    • The event will be held at Little Talapoosa Park
    • Looking for ideas for tokens – please contact Rebecca if you can help
    • The event theme is Italian
    • We have $75 in the budget for pest control (fire ants)
    • Red Tower theme: Italian
    • Positions needed:
      • Cook for Saturday and/or Sunday breakfast (need both);
      • Armored marshal;
      • Pottycrat (Ximon volunteered, depending on availability);
      • MoL (Maire and Domnhall are both interested);
      • Site Herald (Bam has been volunteered by Maire (this is what happens when you miss a meeting ;-));
      • A&S officer (Veronica volunteered);
      • Minister of Children;
      • Wooden Spoons accommodations; Wooden Spoons would like to host a Red Hat Tea at Red Tower for a birthday celebration.
  • New Baronial Meeting Space
    • We have a potential site! The Friends Meeting House in Decatur (where Midwinter 2015 was held)
      • If we sign a long-term (6-12 months) contract, we can get the site for $20/week, with flexibility to expand into the sanctuary when needed ($50/night)
      • Keys can be available to Their Excellencies, the seneschal, and someone who lives nearby.
      • Pros:
        • Plenty of parking
        • Flexibility on payment schedule
        • Flexibility on space
      • Cons:
        • Default space will be smaller than we have now
      • Motion to vote, seconded, and passed unanimously!
      • First meeting at the new site will be the July business meeting
  • DragonCon (1-5 September 2016)
    • Gerrick is coordinating rapier fighters for the parade
    • Duke John’s chariot repairs/upgrades are coming along nicely
    • Still need 4 people to pull chariot – talk to Ximon to volunteer
    • Ximon wants to regroup in a month or so to practice working with the chariot and the parade
    • Still trying to contact DragonCon staff to set up a fighting demo
    • We are signed up for the fan table; Stella will put together a shift list
    • Stella will arrange for wristbands for the parade participants
  • Castle Wars
    • Today is the last day for bids for Castle Wars! Master Wistric has submitted a bid to autocrat, with Joe Devlin as his co-autocrat
      • Castle Wars will take place at the Al-Sihah Shrine in Macon, which has an indoor feast hall and a kitchen, so we can do a feast!
      • Cost for the Shrine is roughly the same as McIntosh Reserve ($1 per person more expensive than McIntosh, but there’s no parking fee)
      • Last year we had 637 people; we may not expect quite as many this year, but we still had 400 onsite at Castle Wars 2015
      • Volunteers needed!
        • Cooks for Travelers’ Fare Thursday + Friday
        • Cooks for Breakfast (Friday + Sunday)
      • Discussion about feast:
        • Feast ($15) that’s worth it and hyped;
        • Feast will be prereg *only* with hard cutoff date
        • Questions about feast charges – too high? Mariana mentioned that even an elaborate feast only costs $8 per person maybe $10 per person at the most. Requested feast price change to $8
      • Still kicking around ideas for a theme
      • Can set up Thursday morning
    • Motion to vote, seconded, passed unanimously
  • Midwinter A&S
    • Due by the September business meeting
    • Potential site: Booker T Washington park in Chattanooga
    • For those contemplating a bid, if the event is a full weekend, the budget will necessarily be different and should look more similar to a Red Tower budget

Other SCA Business

  • None

Non-SCA Business

  • None

 

Next South Downs business meeting will be held Wednesday, 6 July 2016, at the Atlanta Friends Meeting House.

–Raven

May Baronial Business Meeting

South Downs Baronial Business Meeting

4 May 2016, 7:30pm

Decatur Recreation Center

 

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Rapier Marshal (Lord Brendan de Hay)
    • We have practices on Sunday afternoons and Tuesday evenings, as usual
    • In the past month, we held two regional practices, a fundraiser at one of them, and a game practice
  • Webminister (Master Wistric Oftun)
    • We have a website
  • Chatelaine (Lady Stella di Silvestri)
    • Newcomers’ Collegium (30 April 2016) was fun! There was a great turnout of new/potential members, some from South Downs attended. The world’s shortest court took place there, lots of fun!
    • DragonCon – we have submitted our request for a fan table, now just waiting for approval
  • Herald (Lord Bjorn Gullharr)
    • Submissions
      • 
Jürgen der Vielfraß – name and device submitted; the device was returned to be redrawn onto proper form. Sent on to Cypher on 28 April
    • Awards – Last Court of Wulfstan and Thorkatla, at Coronation (2 April)
      • David Twynham – Master of Defense
      • Peryn Rose Whytehorse – writ for the Order of the Laurel
      • Alessandra Fioravanti – writ for the Order of the Laurel
  • Arts & Sciences (Lady Veronica da Lucca)
    • We had a great class last week, with Lady Maddalena teaching a hats class; we had several new people come to the class
    • This month’s classes will be:
      • Calligraphy (3rd Wednesday, 18 May)
      • TBD (4th Wednesday, 25 May); will be posted as soon as it’s finalized
      • Tomorrow night (5 May), Their Excellencies will host a Calligraphy and Illumination project night at their house
  • Reeve (THL Maire Dhocair Inghean Chiarain)

    • We have money! $12,301.12
    • We do, however have some bills coming up in the next month
    • New changes:
      • Non-member surcharge is going away, and will be replaced with “member discount rate” and “event registration (includes $5 surcharge).” This sets up the base fee for an event to be charged to everyone, and SCA members get a discount. Previously, the member fee was consided the base fee, and non-members got a surcharge.This does not impact children’s registration fees (no charge except for site required fees/feast/bed)
      • As of 1 June 2016, we are not doing a notarized form for non-family children (GA, TN, AL,KY), following the laws of the specific state. Maire stressed that this is a different form than the event troll form
  • Their Excellencies
    • Midwinter Arts & Sciences – never too soon to be thinking about a bid for Midwinter!
      • We have been asked if we could host Stella Nova at Midwinter
      • We are considering holding the event at Booker T Washington Park near Chattanooga? We’d love to make it a weekend event
    • Iris Faire – “stuff happened, new barons happened. wackety smacking…”

Upcoming Events

  • RUM (15-17 July 2016)
    • Facebook event site is up! Royal University of Meridies 2016- this will be the primary place to check for updates
    • Flyer has been published in Popular Chivalry
    • A hotel group rate ($99,down from $109-139 for 20 rooms. more rooms, perhaps bigger discount) has been negotiated at the Hampton Inn, but there are many other hotels in the area. Cutoff to get block rate discount is 2 weeks before event (deadline is 23 June).
      Campsite also nearby
    • Wistric suggested that we should also have a non-FB website
    • Chatelaine for RUM is Adelaide – if you wish to teach a class, contact her
    • We are also looking for a crash space organizer, please contact Veronica or Maire if interested. Lady Raven volunteered
  • Red Tower (30 September – 2 October 2016)
    • Bids are due today
    • The event will be held at Little Talapoosa Park
    • Mathias and ??? are co-autocrats
    • Red Tower is the same weekend as Bacon Bash (glaedenfeld), but Their Excellencies are not concerned – there should be enough distance between the two events to avoid competition
    • We have $75 in the budget for pest control (fire ants)
    • Red Tower theme: Italian
    • Maire will take care of Travelers’ Fare
    • Maire volunteered Bam as site herald (this is what happens when you miss a meeting 😉
    • After the discussion with the populace, Mathias will tweak budget and get back to us on staff needs
  • Castle Wars
    • Need bids! Bids are due by the June business meeting, so we can get the ball rolling on it
    • We do have event space lined up (McIntosh Reserve), but the Al-Sihah shrine as an option? Maire will get numbers to Wistric so he can get the bid together
      • The Shrine has a kitchen available, so we could do a buy-in feast 🙂
      • But remember: we don’t have to do feast for Castle Wars! it’s not a complex event
    • Wistric is considering a bid with Joe Devlin as his deputy
  • New Baronial Meeting Space
    • Brookhaven option no good – $75/hr
    • Decatur is good for the southsiders
    • Clarkston rec center? Wistric and others offered to look into it
    • The event space needs to be:
      • Available Wednesday nights,
      • Comparable to decatur pricing ($25/night),
      • Handicapped accessible,
      • Convenient for parking
  • We are also in need of an Armored marshal; we do have a fair amount of loaner gear – check with His Excellency or Sir Morgan for more details

Other SCA Business

  • GSU Presentation
    • 3:00pm 5 May (tomorrow)
  • Margavati brought a bag of books to give away. very little blood was shed in the ensuing frenzy
  • Atlanta Streets Alive (12 June 2016, 3-9pm)
    • Will be located from 5 Points to 17th St. along Peachtree. Please come on out, it should be HUGE. We are guaranteed a spot because they love us (hopefully more centrally located), but we don’t know where yet.
    • Margavati will set up a FB event page with signups, etc.
    • Ximon mentioned that the barony has popups and banners (?) available for us to use
    • Get word out – there is no other event that weekend
  • DragonCon (1-5 September 2016)
    • Ximon – wants to talk to Duke John about sprucing up the chariot
    • We will need a handler for the parade to coordinate our activities within the parade; We could make it awesome – it’s a great recruiting bit
    • Who’s the demo contact for DragonCon? Stella volunteered to back up Ximon, in case he has to work Saturday of DragonCon
    • Should there be a parade rehearsal beforehand? Could take a meeting or two in the weeks before DragonCon to map all this out and help make the day itself go more smoothly

Other Business

    None

 

Next South Downs business meeting will be held Wednesday, 1 June 2016.

–Raven

April Baronial Business Minutes

South Downs Baronial Business Meeting

6 April 2016, 7:30pm

Decatur Recreation Center

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler (who, incidentally, wishes to beg pardon for the delay in publishing these minutes. There were pirates, and shiny things… but she thinks she’s better now 😉 )

Before the meeting officially started, Their Excellencies welcomed Adam, a blacksmith from San Diego who is new to the Barony. Yay!

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Webminister (Master Wistric Oftun)
    • Nothing to report
  • Chatelaine (Lady Stella di Silvestri)
    • Nothing to report, but has been excited about new people attending meetings and events
    • Mathias mentioned that the Kingdom will be starting an effort to comp newcomers at events. There are questions about the legalities of doing so, and there was discussion about how to make such an effort work. Stay tuned!
  • Arts & Sciences (Lady Veronica da Lucca)
    • We had a great month with A & S! Mistress Serafina taught wire wrapping and knitting, and Lady Maddalena will be teaching a hats class this month (everyone is welcome to watch the class; if you want to actually work on a hat, materials will cost $15)
  • Herald (Lord Bjorn Gullharr)
    • Submissions
      • 
Stella di Silvestri – name advanced to Laurel, but device was returned to be redrawn
      • Pietro di Conti – name passed
    • Awards – Gulf Wars
      • Sebastiannos Ionnides – Grant of Arms (GoA)
      • Maire Dhocair Inghean Chisrain – Order of the Scarlet Star
    • Awards – Meridian Challenge of Arms
      • Stella di Silvestri – Meridian Cross
    • Awards – Coronation
      • David Twynham – Master of Defense
      • Peryn Rose Whytehorse – writ for the Order of the Laurel
      • Alessandra Fioravanti – writ for the Order of the Laurel
  • Their Excellencies
    • The new/resurrected Barony of Glaedenfeld will hold their investiture at Lily Faire. We are planning to give a lovely gift in their honor (Their Excellencies showed the populace the gift and we all promised not to tell)
  • Rapier Marshal (Lord Brendan de Hay)
    • We will be hosting a regional rapier practice (Sunday, 24 April) at Blackburn Park, coordinated by Raven
      • Since the regional practice after Midwinter 2016 was canceled due to weather, perhaps we could hold it at this upcoming regional practice?
      • Master Wistric is looking at holding an armored tourney at the practice as well – should add to the event invite
    • Master Wistric will be holding his monthly A-Game rapier practice on Sunday, 1 May, also at Blackburn Park

Upcoming Events

  • Fools’ War (8-10 April 2016)
    • We do not have a camping space, but anyone who arrives thursday can try to claim land. Check with Her Excellency to try to coordinate.
    • We are taking a hat and cloak to Her Majesty – need to coordinate (with THL Maddalena)
    • Don’t forget bug spray and sunscreen! Yes, *you* need some. Extra ant killer is always helpful.
    • Forecast is sunny but cool. hooray!
  • RUM (16 July 2016)
    • Popular Chivalry will publish the event notice for RUM in the upcoming issue
    • Lady Veronica will have the Facebook event page up soon
    • We need someone to organize crash space options for travelers; either out in Carrollton or here in the ATL
    • Hotel possibilities with group rate – Courtyard Marriott (has a common space available where we could do a post-revel) and pool. The other hotel option is the Hampton Inn. Negotiations are still going on – update to follow.
  • Baronial Meeting Space
    • Looking for a new space than the Decatur Rec Center, one that has better parking and is available on Wednesday evenings
      • We are currently paying $25/wk, and we’d like to keep it in that range
      • We do have our own insurance, through SCA Inc.
      • We are paid up at the Rec Center through June 2016
      • If you have an idea for a space, please e-mail or txt Mathias
  • Red Tower (30 September – 2 October 2016)
    • Next month (May business meeting) is the deadline for bids
    • The event will be at Little Tallapoosa (Carrollton)
    • If you are interested in autocratting RedTower 2017, now is the time to search out sites
  • Castle Wars
    • We need bids! Bids are due by the July business meeting
    • We have event space already set (MacIntosh Reserve Park, where it was last year)
    • Remember: we don’t do feast for Castle Wars! it’s not a complex event
  • And on the subject of bids, it’s never too early to start thinking about Midwinter Arts & Sciences!

Other SCA Business

  • Project Night
    • Needs to be canceled for this week, will pick up again in 2 weeks
    • Check in with the Baronial Facebook group for updates
  • DragonCon (1-5 September 2016)
    • Ximon – wants to talk to Duke John about sprucing up the chariot
    • We will need a handler for the parade to coordinate our activities within the parade; We could make it awesome – it’s a great recruiting bit
    • Who’s the demo contact for DragonCon? Stella volunteered to back up Ximon, in case he has to work Saturday of DragonCon
    • Should there be a parade rehearsal beforehand? Could take a meeting or two in the weeks before DragonCon to map all this out and help make the day itself go more smoothly

Other Business

  • Georgia State University is hosting a presentation on textile preservation on 7 April
  • Margavati brought a bag of books to give away. very little blood was shed in the ensuing frenzy
  • Atlanta Streets Alive – coming up, when? Ximon made a motion for Sawyer to coordinate demo

 

Next South Downs business meeting will be held Wednesday, 4 May 2016.

–Raven

March Business Meeting Minutes

South Downs Baronial Business Meeting

2 March 2016, 7:30pm

Decatur Recreation Center

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Chatelaine (Lady Stella di Silvestri)
    • lots of newcomers at MCA (yay!)
    • We need more loaner garb, especially for girls
    • Justina had some not-quite-period garb she can offer.
  • Arts & Sciences (Lady Veronica da Lucca)
    • Veronica introduced herself as the new A&S officer
    • Hopes to brain storm with everyone about what type of classes people wanted to have over the next year. If you have any ideas for classes, or are interested in teaching a class, please contact her
  • Rapier Marshal (Lord Brendan de Hay)
    • We now have an indoor site (for bad weather) used it twice so far, all works well. The site is the warehouse and parking lot at his office, near 285 and Peachtree Industrial. Any location change will be announced in the Atlanta SCA Fighting FB group.
  • Webminister (Master Wistric Oftun)
    • Nothing to report
  • Herald (Lord Bjorn Gullharr)
    • Submissions
      • 
Stella di Silvestri – submitted name and device in February
    • Awards
      • Mathias Blackett – Kingdom Bard
      • Sefa Mjoksiglandi – AoA
      • Maire Dhocair Inghean Chiarain – Grant of Arms (GoA)
      • Allesandra Fioravanti – Meridian Majesty
      • Maddalena da Firenze – Meridian Majesty
      • Maddalena da Firenze – GoA
      • Mara Palmer – Laurel
      • Toki Ima – Tower Gules
    • PSA from Sir Iazzie – don’t wait until Gulf Wars (or other similar event) to submit name/device; it’s much faster to go thru local group. Lady Marianna said, for example, that she would get Gulf Wars submissions 3-4 months after the event ended.
  • Reeve (Lady Maire)
    • Midwinter A&S made $1006.42
    • The Barony has $12,301.12 in the bank (yay!)
    • We have $1800 in bills for the rest of the year – we are in great shape!!! (yay encore!)
      • Fantastical discussion began about what to do with all that extra money
    • At Gulf Wars, Maire will find out if all the local reeves stay on top of their submission deadlines, we may be able to start using Paypal for events. There will be a seminar at Gulf Wars for the reeves about this.
  • Their Excellencies
    • Mistress Adela arrived! (jubliation from the populace)
    • Discussion about baronial encampment at Fools’ War ensued. Anyone interested in participating in the encampment, get your reservations ASAP in and (if there are enough people interested) a baronial campsite could be set up.Fools War is the weekend of 9 April 2016, the weekend after coronation.
  • Seneschal (Lord Mathias)
    • We are likely to get the bid for RUM; if so, it will be held at University of West Georgia (where Midwinter and MCA were held)
    • Discussion began about organizing classes based on floors in building, but most of that is managed by RUM, not us. Will propose such an organization to RUM to see if they agree.
    • Looking at holding possible fundraiser lunch outside? Group has already offered to set up fundraiser lunch. There is an area where we can grill outside. This fundraiser lunch will be instead of lunch feast.
      See below in Upcoming Events for more information.

Upcoming Events

  • Gulf Wars (12-19 March 2016)
    • The Barony has been asked to take care of waterbearing on Wednesday. Please consider volunteering! We can earn volunteer points that will get credited to the Barony, and funds get distributed based on volunteer points. Must fill out volunteer form when you get to site – the only way that you’ll get credit. Extra bonus – volunteers receive raffle tickets based on the number of volunteer hours each person earns, then get to bid on items in the volunteer raffle.
    • Wednesday night is Meridian social (in Bede Hall). She will need help with set up and decoration – If interested in helping, please see Maire (another opportunity to earn volunteer points!).
    • Mariana is helping host the Knowne World party, and would love volunteers to help her with this.
  • RUM (16 July 2016)
    • We are likely to get the bid for RUM; if so, it will be held at University of West Georgia (where Midwinter and MCA were held)
    • Chancellor takes care of all classes and scheduling. if you would like to teach a class, go to the RUM site and they’ll try to put you in the schedule.
    • We will need a lot of volunteers to run the event (logistics). troll, fundraiser, etc. Please see Veronica or Maire if interested

Demos

  • DragonCon
    • Stella is point person for all things DragonCon
      • We are already signed up for the parade
      • We will need volunteers for the table
  • Duke John asked if we want to use the chariot again this year. This past year, there was some confusion and awkwardness; we need to figure out well in advance who will pull the chariot – at least two, even better four or more who can commit so no one has to pull the chariot the entire distance.

Other SCA Business

  • Red Tower (30 September-2 October 2016)
    • We are now accepting bids for Red Tower (end of September); there is one bid in the works so far, but additional bids are welcome.
    • If you’re interested in submitting a bid, deadline is the May business meeting
    • Matthias is looking at finding a better site than Little Tallapoosa
    • Reminder about parking fee changes (cost per car)
  • Castle Wars (17-20 November 2016)
    • Accepting bids!
  • Midwinter A&S (3-4 February, 2017)
    • Accepting bids!
    • Looking for a new site so we don’t have to mooch off of Sibylla
  • Baronial Project Night
    • Andreva reminded all of us about project night at her and Jadi’s house
      • 2nd and 4th Thursdays, 7-11pm
      • Contact Andreva or Jadi for directions
  • Knowne Worlde Dance and Music Symposium
    • Wistric is still looking at pulling a bid together. Considering GSU as a site

Other Business

  • Justina has created a facebook group, The Graveyard Galère, for those who are interested in the study, sharing, and exploration of the arts and sciences of the more macabre and eerie aspects of the medieval world. Everyone is welcome to join the group.

 

Next South Downs business meeting will be held Wednesday, 6 April 2016.

–Raven

January Business Meeting Minutes

South Downs Baronial Business Meeting

6 January 2016, 7:30pm
Decatur Recreation Center
Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler

 

Officer Reports

  • Chronicler (Raven Helmsplitter)
    • Nothing to report
  • Arts + Sciences (Tryggva Ingvarrsdottir)
    • Midwinter Arts + Sciences is coming up!
    • Mara will be teaching calligraphy for January’s Baronial A+S class
    • Do *you* want to teach a class or have an idea for a class you’d love to take? Please contact Lady Tryggva
  • Herald (Mattias Blackett)
    • Submissions:
      • Pietro di Conti resubmitted his device, and it passed kingdom
  • Reeve (Lady Maire Dhocair Inghean Chiarain)
    • We have money! (Populace rejoices) She is working on getting the end of year paperwork together.
  • Armored Marshal (Jean-Michel d’Aix en Provence; Ximon Martillo de Cordoba reporting)
    • Gathering loaner gear and will put it in the baronial storage locker.
  • Rapier Marshal (Brendan de Hay)
    • We are having consistent practices, Tuesday evenings and Sunday afternoons at Blackburn Park. We have enough marshals that even when the GRM can’t make it, there’s always someone to run the practice.
    • We are gathering the rapier loaner gear in one place, and now have more than we did before (because we know where it all is now.
  • Webminister (Wistric Oftun)
    • We have a website. Please contact Wistric if there’s anything you’d like to see included on the website.

 

SCA Business – Upcoming Events

  • Midwinter Arts + Sciences (13 February 2016)
    • There will be classes! There will be a cool, awesome elevation of our own Lady Mara Palmer! There will be a Super 6 tourney!
    • See below for more detailed information
  • Bryn Madoc Twelfth Night (9 January 2016)
    • Event starts at 11:00am
    • There will be dancing! Music! Indoor (INDOOR!) fighting! Feasting! Shenanigans!
  • Meridian Challenge of Arms (27 February 2016)
    • Inaugural kingdom-level rapier-only event
    • Will be held at the University of West Georgia
    • Details still coming in. Please see the Facebook event page for the latest updates!

 

SCA Business – South Downs Events in the Works

  • Midwinter Arts + Sciences (13 February 2016)
    • Still working on a menu
    • Still working on finalizing class schedule
    • Classes, etc., will be held in seven classrooms on the bottom floor, 3 classes on the 2nd floor
    • Lots of parking!
    • Lunch and general hangout area will be located on the 3rd floor.
      • Please note that lunch is by pre-registration only, you cannot purchase lunch at the door. There are, however, many restaurants nearby where you can get lunch.
    • Court area
      • There are two large white boards in the room, but they will be covered with cool banners.
    • We need volunteers in all areas. Lady Mara has the team list, please contact her to see what’s needed.
  • RUM (Royal University of Meridies, 15-16 July 2016)
    • Lady Veronica is putting together a bid for South Downs to host the event.
    • Event would be held at the University of West Georgia.
    • Potential costs:
      • General site fees similar to Midwinter A+S
      • $500 for the ballroom (court? feast? revel? ball?)
    • No dorms onsite, but hotels are nearby and plentiful
    • No space for equestrian activities
    • Possibility to have a discreet fundraiser during the event (lunch?)

 

Other SCA Business

  • South Downs Supper Club
    • February theme is Scandinavian, and will be hosted by Lady Maren. Please contact her or stay tuned for the event announcement on Facebook.
  • Project night
    • Jadi and Andreva host on the 2nd and 4th Thursdays, at their home.
    • Plenty of space for all sorts of projects! Contact Jadi or Andreva for more details.
  • Gulf Wars
    • We need volunteers!
      • Throughout War, but particularly Sunday and Monday at troll (Gulf Wars opens on Saturday)
      • Volunteering can help raise money for the Barony (and who doesn’t want that?)

Non-SCA Business

  • Hapsburg exhibit at the High Museum, closes 10 January
  • Islamic art exhibit, “Ink, Silk, and Gold,” at the Frist Museum (Nashville)
  • The Atlanta Model Figure show and exhibit, sponsored by the Atlanta Military Figure Society, at the Atlanta Marriott Century Center (I-85 at Clairmont Rd., 19 February)

 

Next South Downs business meeting will be held Wednesday, 3 February 2016.

–Raven

December Baronial Business Minutes

South Downs Baronial Business Meeting

2 December 2015, 7:30pm

Decatur Recreation Center

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler

 

Lord Bjorn Gullharr called the meeting to order.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • A+S (Lady Tryggva Ingvarrsdóttir)
    • The classes that were offered at Castle Wars were awesome!
    • Please contact Tryggva if you’re interested in teaching a class at a future event
      • Mid-winter A+S
      • Kingdom A+S @ Artsy Crown
      • Regional events
    • There is no class lined up for December; however, there will be a 5th Wednesday in-garb social and potluck (New Year’s Edition) on 30 December
  • Rapier Marshal (Lord Brendan de Hay)
    • Lots of rapier at Castle Wars
      • 45 fencers
      • Master Wistric was elevated to the Order of Defence
        • He fought +40 fencers for his prize fight, was killed cleanly by only one person
    • Practices are happening regularly on Sunday afternoons and Tuesday evenings, thanks to all the other fencers who step up to cover when Brendan has a work conflict
    • Magna Faire – the Chivalry is sponsoring a Sword + Buckler tournament for the rapier fighters, all are encouraged to take part
    • We have a lead on an indoor practice site for the winter, at the Horizons School in Atlanta
      • They are open to negotiations on price “make us an offer”
      • Would the Barony be open to providing funds for the site, depending on how negotiations go?
  • Knight Marshal (Master Ximon Martillo de Córdoba)
    • We have a new knight marshal, Captain Jean-Michel d’Aix en Provence
    • Due to Jean-Michel’s weekly work schedule, it is likely that Ximon will continue to submit reports at the business meeting
  • Reeve (Lady Maire Dhocair Inghean Chiarain)
    • Not much to report
    • Castle Wars financial report – looks like we made $4,400 on the event (and the populace rejoiced)
  • Herald (Lord Bjorn Gullharr)
    • Stefan says hello!
    • Names and devices
      • Pietro di Conti – Name passed; device returned and re-resubmitted
    • Court reports
      • Castle Wars – Baronial Court
        • Alisandre Ysabeua de la Chapelle – Tower Or
        • Serafina Alamanni – Tower Argent
        • Isobel Nugent – Tower Or
        • Brendan de Hay – Tower Gules
        • Raven Helmsplitter – Tower Gules
      • Castle Wars – Royal Court
        • Veronica da Lucca – Meridian Cross
        • Sefa Mjoksiglandi – Meridian Cross
        • Mara Palmer – Grant of Arms
        • Mathias Blackett – Grant of Arms
        • Emelina le Norreys – Meridian Cross
        • Wistric Oftun – Order of Defense
  • Chatelaine (vacant)
    • No longer vacant! Stella di Silvestri will be the new chatelaine
  • Their Excellencies
    • Halllooooo!!!

SCA Business

  • Event Reports
    • Castle Wars – Ximon reports on behalf of Isobel
      • Total onsite attendance – 610
      • Wistric’s elevation was impressive, and his garb for the ceremony was  a m a z i n g
      • Nothing but compliments on the event
      • A+S, merchanting went smoothly
      • Volunteers were well-appreciated
        • Sebastiannos and Brendan were congratulated on the work they did for martial activities
        • Morgan Griffin for finding the ridge pole for the baronial pavilion
      • Post-mortem
        • Need to adjust portajohn cleaning schedule
          • Also – more portajohns, revisit locations
        • Car fee will go up to $5/day/car, only will affect daytrippers
        • The large field we use is $100 in addition to the park site rental
        • Problems with mundanes accessing the event site through bordering neighborhood access to the back side of the park
          • No paperwork or waivers were collected
          • Perhaps we could rope off the vulnerable areas? add signage?
          • Should we set up a security patrol for next year?
        • Should we build a baronial shower house?
        • Should we establish a royal campsite? Past two crowns have requested the same campsite.
          • We could just set aside the specific site for future events there, but there was concern that since the Crown has first choice of site at any event, we should leave options available to them
          • Other option would be to see how next event/year goes. If they choose the same site again, we could just set that site aside as the “royal encampment,” as three consecutive years with the Crown choosing the same site could suggest the site is indeed “established.”
        • Genevieve will need to have someone take over as landcrat for next year – she will be happy to train the new person, but she won’t be able to do the job next year.
      • It’s not too soon to submit bids for next year’s Castle Wars (just sayin’)
  • Other SCA Business
    • Potential new space for meetings – Methodist church in Dunwoody
      • Do we want to have meetings at the same place every week, or should we move around?
        • General opinion was that a consistent meeting place is important to encourage new members, by making it easier to find us (recruiting)
        • The church as a large community space in addition to meeting rooms – could be useful for fighter practice
      • Do we want to keep meetings on Wednesdays, or is there flexibility on this point?
        • Meeting site may require a change in what day of the week we meet (Wednesdays seem to be busy days for churches holding their own meetings and services)
        • Fridays, Mondays, and Thursdays seem to be problematic because they interfere with event packing, attending, and unpacking.
        • Tuesdays are an option, but then we’ll need to change the rapier practices to Wednesdays
      • We need to negotiate a price – Mathias is working on that this week
    • Viking Krampus (20 December)
      • Atlanta Kali has invited us to join in their viking event. Martial cross-pollination! shenanigans! mead!
      • Viking Krampus – link to event details (Facebook)
    • Magna Faire (4–6 December)
      • This weekend at the WoW campground in Blountsville, AL (Barony of Iron Mountain)
      • Baronial Investiture
      • His Excellency Iron Mountain (Captain François le Souris) will be elevated to the Order of Defense
      • Stella Nova (novice A+S competition) – do consider submitting an entry. Ximon mentioned that Rhi will be entering an item of garb, others also mentioned they are working on entries.
      • His Excellency South Downs has arranged for a series of fur muffs to be built for the new Barons Iron Mountain, Their Majesties, and Their Highnesses.
    • Twelfth Night (9 January 2016)
      • We will be joining Bryn Madoc at their Twelfth Night event
        • Potluck feast
        • Baronial championship tourneys
    • Midwinter A+S (13–14 February 2016)
      • Event Staff
        • Autocrat – Mara Palmer
        • Reservations – Maire Dhocair inghean Chiarain
        • A+S Faire and Class Coordinator – Tryggva Ingvarsdottir
        • Lunch Feastcrat – Wilhelmina de la Coste
        • Royal Liaison – Mathias Blackett
        • Smoker – Borgar (Sunday)
        • Still need volunteers for the Royal Luncheon (Saturday) and the cookout coordinator (Sunday)
      • Location
        • University of West Georgia, Carrollton (13 February)
          • Site includes a lecture hall for court, 7 classrooms, 4 faire rooms, 1 meeting room, and 2 Royal rooms.
        • Blackburn Park, Atlanta (14 February)
          • Regional fighter practice
      • Event does conflict with Black Gryphon/Meridian Heraldic & Scribal Symposium, in Thor’s Mountain
      • Midwinter Arts & Sciences event page
    • Red Tower (30 September – 2 October 2016)
      • Looking at Camp Rutledge at Hard Labor Creek State Park; second choice is Tallapoosa (where it was held last year)
    • South Downs Supper Club
      • This month is hosted by Wistric and Sunneva
      • Theme is Christmas/holiday desserts
      • Please contact Wistric or Sunneva for more info, or go to the South Downs Supper Club Facebook group page – must RSVP to confirm there is still space
      • Medieval Cookery recipes for inspiration
    • 2016 Event Bids
      • RUM (Royal University of Meridies)
        • Veronica may be submitting a bid
      • 2017 Artsy Crown
        • Iazzie is interested in putting together a bid to hold it at Mc Intosh Reserve Park (where we had Castle Wars)

Next South Downs business meeting will be held Wednesday, 6 January 2016 – happy holidays!

–Raven

November Business Meeting Minutes

South Downs Baronial Business Meeting

6 November 2015

Decatur Recreation Center

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler

 

Lord Bjorn Gullharr called the meeting to order.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Is interested in developing publications for the Barony – perhaps a Baronial directory? Newsletter? Asked populace for feedback and preferences.
      • Directory – had been done a few years ago, would need to collect current information
      • Newsletter – could do quarterly, include information about A+S, Supper Club, columns by baronial members, etc.
  • Herald (Lord Bjorn Gullharr)
    • Names and devices
      • Emeline – device
      • Mistress Margavati – device returned for problem with lotus image
      • Pietro di Conti – device returned
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices are being held weekly (Sunday afternoons and Tuesday evenings) at Blackburn park.
  • Webminister (Lord Wistric Oftun)
    • We have a website!
  • A+S (Lady Tryggva Ingvarrsdóttir)
    • Justina is teaching this month’s A+S class, on Greek/Viking hairstyling (just in time for Castle Wars!)
      • Class is NEXT WEEK (13 November), at Their Excellencies’ home in Marietta (because the parking garage will be closed)
    • Dance classes continuing
  • Reeve (Lady Maire Dhocair Inghean Chiarain)
    • Quarterly report is done
    • We have funds! (the populace rejoiced)
    • Castle Wars financial report will be finalized after the event has finished
  • Their Excellencies
    • We are considering a new meeting site
      • YMCA across from Blackburn Park
      • Janice may have a site option, her church in Dunwoody
  • Knight Marshal
    • Nothing to report

SCA Business

  • Event Reports
    • Castle Wars (19–22 November 2015)
      • Coming soon!
      • Pre-registration closes Saturday, 9 November
      • Volunteers
        • Autocrat has the volunteer sign up sheet – please sign up!
          • Needs to speak with Tryggva and Zahira
          • Margavati and Tryggva request volunteers for troll, especially late nights. Volunteering at troll earns double points!
          • Information Point is also a nice and quiet place to volunteer
        • Sir Iazzie and Master Ximon need help transporting the castle walls to and from site
      • Crown has requested five order meetings to be worked into the event schedule
      • Their Excellencies encourage submitting online recommendations for those who are considering submitting recommendations, as Their Majesties will be at Castle Wars
      • Mistress Jadi  said that donations are needed for the Castle Wars volunteer auction. Popular options:
        • Gift certificates, including for donations of time and or skills (Lady Mara gave an example “I will make you one custom scroll”)
        • Pearls
        • Feast gear
        • Rattan
        • Anything pretty/shiny/useful at an event
      • Check out event notice on Facebook for more details
    • Viking Krampus (20 December 2015)
      • Atlanta Kali Group on Facebook
      • we’ve been invited to hold a demo there during the event – as the event is a Sunday afternoon, perhaps we can hold our regular Sunday practice at their event?
    • Midwinter A+S (12–14 February 2016)
      • Her Excellency and Lady Mara presented a proposal to hold the event at the University of West Georgia
        • Proposal was approved by unanimous consent
        • Hope to find someone with completed paperwork to head up a children’s activities track
    • Potential events
      • We need to take a look at the kingdom-level event schedule for 2016 to see what events we may be interested in submitting bids
  • Upcoming Meetings
    • This month’s A+S class is NEXT WEEK (13 November), at Their Excellencies’ home in Marietta (because the parking garage will be closed)
    • There will be no meeting the Wednesday before Thanksgiving

Non-SCA Business

Next baronial business meeting will be held Wednesday, 2 December 2015. Happy Thanksgiving!