June Baronial Business Meeting

South Downs Baronial Business Meeting

1 June 2016, 7:30pm

Decatur Recreation Center


Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Arts & Sciences (Lady Veronica da Lucca)
    • Lady Justina will be teaching a veils (and hairstyles?) class during the 4th Wednesday meeting (29 June)
    • We are now having two classes each month, the 3rd and 4th weeks. We have an opening for the 3rd week session – please contact Lady Veronica if you are interested.
  • Reeve (THL Maire Dhocair Inghean Chiarain)

    • We have money and we’re looking to spend some of it!
  • Chatelaine (Lady Stella di Silvestri)
    • We have a demo coming up (Streets Alive Atlanta, 12 June). Event starts at 3pm, but we’ll be able to set up an hour early (2pm)
  • Herald (Lord Bjorn Gullharr)
    • Submissions
Pietro’s device passed Laurel (hooray!)
  • Rapier Marshal (Lord Brendan de Hay)
    • We have practices on Sunday afternoons and Tuesday evenings, as usual
  • Webminister (Master Wistric Oftun)
    • We have a website
    • Will be working on event websites for Red Tower and RUM (if RUM still needs a website)

Baronial Business

  • Streets Alive Atlanta (12 June 2016)
    • We don’t know yet where we’re going to meet, but Sunday, 12 June is the date. Sawyer is the point person for the demo.
    • Sawyer is trying to secure a secure parking lot for us.
  • RUM (15-17 July 2016)
    • Co-Autocrats: Lady Veronica and THL Maire
    • Everything is going smoothly
    • Still need a crash space coordinator (Lady Raven volunteered)
    • We still need several volunteers to staff Troll. Troll will be set up with several lines – teachers’ line, pre-reg line, and a day-of registration line; we hope that this will make it easier to get the teachers set up before their first class.
    • Sable Sword and Legion of the Bear would like to teach a track of classes. They will need to contact the RUM Chancellor so their offer can get into the schedule.
    • House Excelsior and the Southern Consortium will host a fundraiser lunch to support their efforts to build a (feast?) hall at Gulf Wars
    • We are hoping to host a regional fighter practice at Blackburn on the Sunday following RUM, similarly to what we do with Midwinter
  • Red Tower (30 September – 2 October 2016)
    • Rebecca and Mattias are co-autocratting Red Tower
    • The event will be held at Little Talapoosa Park
    • Looking for ideas for tokens – please contact Rebecca if you can help
    • The event theme is Italian
    • We have $75 in the budget for pest control (fire ants)
    • Red Tower theme: Italian
    • Positions needed:
      • Cook for Saturday and/or Sunday breakfast (need both);
      • Armored marshal;
      • Pottycrat (Ximon volunteered, depending on availability);
      • MoL (Maire and Domnhall are both interested);
      • Site Herald (Bam has been volunteered by Maire (this is what happens when you miss a meeting ;-));
      • A&S officer (Veronica volunteered);
      • Minister of Children;
      • Wooden Spoons accommodations; Wooden Spoons would like to host a Red Hat Tea at Red Tower for a birthday celebration.
  • New Baronial Meeting Space
    • We have a potential site! The Friends Meeting House in Decatur (where Midwinter 2015 was held)
      • If we sign a long-term (6-12 months) contract, we can get the site for $20/week, with flexibility to expand into the sanctuary when needed ($50/night)
      • Keys can be available to Their Excellencies, the seneschal, and someone who lives nearby.
      • Pros:
        • Plenty of parking
        • Flexibility on payment schedule
        • Flexibility on space
      • Cons:
        • Default space will be smaller than we have now
      • Motion to vote, seconded, and passed unanimously!
      • First meeting at the new site will be the July business meeting
  • DragonCon (1-5 September 2016)
    • Gerrick is coordinating rapier fighters for the parade
    • Duke John’s chariot repairs/upgrades are coming along nicely
    • Still need 4 people to pull chariot – talk to Ximon to volunteer
    • Ximon wants to regroup in a month or so to practice working with the chariot and the parade
    • Still trying to contact DragonCon staff to set up a fighting demo
    • We are signed up for the fan table; Stella will put together a shift list
    • Stella will arrange for wristbands for the parade participants
  • Castle Wars
    • Today is the last day for bids for Castle Wars! Master Wistric has submitted a bid to autocrat, with Joe Devlin as his co-autocrat
      • Castle Wars will take place at the Al-Sihah Shrine in Macon, which has an indoor feast hall and a kitchen, so we can do a feast!
      • Cost for the Shrine is roughly the same as McIntosh Reserve ($1 per person more expensive than McIntosh, but there’s no parking fee)
      • Last year we had 637 people; we may not expect quite as many this year, but we still had 400 onsite at Castle Wars 2015
      • Volunteers needed!
        • Cooks for Travelers’ Fare Thursday + Friday
        • Cooks for Breakfast (Friday + Sunday)
      • Discussion about feast:
        • Feast ($15) that’s worth it and hyped;
        • Feast will be prereg *only* with hard cutoff date
        • Questions about feast charges – too high? Mariana mentioned that even an elaborate feast only costs $8 per person maybe $10 per person at the most. Requested feast price change to $8
      • Still kicking around ideas for a theme
      • Can set up Thursday morning
    • Motion to vote, seconded, passed unanimously
  • Midwinter A&S
    • Due by the September business meeting
    • Potential site: Booker T Washington park in Chattanooga
    • For those contemplating a bid, if the event is a full weekend, the budget will necessarily be different and should look more similar to a Red Tower budget

Other SCA Business

  • None

Non-SCA Business

  • None


Next South Downs business meeting will be held Wednesday, 6 July 2016, at the Atlanta Friends Meeting House.