May 2018 Business Meeting Minutes

South Downs Baronial Business Meeting

2 May 2018, 7:30pm

Little Tree Studios

Notes submitted by stunt Chronicler, Lord Lucien d’Artois, on behalf of Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler. Thank you, Lucien! 🙂

Herald (Lord Lucien d’Artois) called the meeting to order.

Officer Reports

  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • Had 3 authorizations at Newcomer’s Collegium, lots of new fighters showed up for the event.
    • Youth
      • Nothing to report
  • Live Weapons Marshal (Mistress Mara Palmer)
    • We had 8 adults and 2 youths take part in last month’s practice.
    • Supplies are good.
    • Upcoming practices are scheduled for May 20 and June 3; July’s practice is still TBD.
    • Please check the Facebook group, South Downs/Owl’s Nest Live Weapons Practice to track upcoming practices.
  • Herald (Lord Lucien d’Artois)
    • Events – Spring Coronation
      • Lord Piers Simmons – Grant of Arms
    • Events – Fools War
      • Roisin McAllister – Award of Arms
    • Submissions
      • None
    • Helped run heraldlic consultation table at Newcomers’ Collegium
    • Mentioned that there will be a heraldic consultation table at Artsy Crown
  • Chatelaine (Lady Justina di Silvestri)
    • Introduced three newcomers attending tonight’s meeting – Catherine, Adam, and Nikki. Welcome!
    • Inquired if anyone is planning to go to Black Axe – we need to get Gold Key back from the event
    • Working on a database of Gold Key – goal is to have it done by the end of the quarter.
    • Two demos coming up:
      • History Bee on 31 May; we don’t have event specifics yet, but 31 May is check in day
      • Amazing Castle at the Children’s Museum in Atlanta, 9 June; we need volunteers to staff several stations in the exhibit, including baker, tailer, puppet show, thrones (for the kids to sit in), perhaps a fighting demo as well?
      • THL Piers will make Facebook events for the upcoming demos – if you are interested in volunteering for any demos, check there first.
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • Last month’s class, “Korean Sock Patterns,” was taught by Lady Stella
    • This month’s class on Commedia del Arte will be taught by Master Mathias.
    • Working on getting classes together for Artsy Crown
    • Mistress Sunneva announced she has a deputy – Lady Alisandre (yay!)
    • Reminder: Caterina will be teaching a Paypal class for the Barony in July. THL Andreva encouraged everyone to consider taking the class, because the more people who are approved to handle the new Paypal registration/payment system, the easier it will be for those running troll at events.
    • Reminder: Sunneva has made a schedule for all of 2018 as a Google Docs spreadsheet so you (yes, you! you know it’s one of your new year’s resolutions) can sign up to teach a class at one of our monthly A+S nights. She is pleased to report we have classes scheduled through August.
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them, Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, temporarily moved to Blackburn Park due to the lighting situation at Liane Levetan. We’re averaging 2-12 people. For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
    • Lord Brendan is looking for a deputy – please contact him if interested.
  • Reeve (THL Andreva Rigaldi)
    • Andreva is still looking for a deputy – if you’re interested, please contact her directly. If you can use Excel, you can do this job!
    • No official report yet – still waiting on the bank statement.
    • We received a donation to the Barony (yay!)
    • Artsy Crown is coming up! Volunteers are needed for troll – ideally, 4, but minimum of 2 per time slot. Troll will open an hour before A&S on Saturday and one hour before Crown on Sunday. Please consider volunteering for a slot, especially during crunch time, which will be Saturday mornings (before A&S gets underway) and Sunday morning, before Crown List begins.
    • Lisa has offered to teach a mini-paypal class for the Barony before Artsy Crown, in order to get volunteers certified for troll.
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Updated:
      • Pages for Piers and Roisin; if you need an update done, please contact Pietro
      • Artsy Crown event page
      • Created stub pages for Red Tower and Castle Wars
      • Posted images from Stella’s Korean Sock Patterns class
      • If you have a photo you’d like to post on the Baronial website, please contact Pietro
  • Chronicler (Lady Raven Helmsplitter)
    • No report – stuck at work
  • Seneschal (Master Wistric Oftun)
    • We will take attendance at meetings and other activities, including fighter practices
    • This month has a 5th Wednesday, so we will be hosting our in-garb potluck. The populace is encouraged to wear their best garb and bring a dish to share.
  • Their Excellencies
    • We’ve had a lot of events, and lots of South Downers at Newcomers! Lots of SD in the fashion show. Happy to see people out and about!
    • Artsy Crown
      • South Downs will have a group encampment at the event; if you are interested in camping with up, please get in touch with Her Excellency – she will need your tent measurements (including guy lines) so sufficient space can be set aside.
      • We will have out banners up!
      • We still need volunteers for the event, including troll, portapotty duties, and site heralds. Please help so we can make the event run smoothly.
    • Pennsic
      • If you are planning on going and camping with Meridies, please get in touch with Her Excellency and get your registration in by 16 June.
    • Giant’s Dance
      • There will be a team competition at the event, featuring A&S, heralds, live weapons, armored, and rapier; Adela would like to put together a South Downs team at the event if possible.
      • The event will be held at a primitive site at a distillery; tours of the distillery will be offered!

Upcoming Events

  • Artsy Crown (26-29 May 2018)
    • Schedule is currently tentative; we’re waiting for info from Their Majesties – as soon as we get their final info, we’ll finalize the schedule and get them to approve it.
    • We do not yet have site tokens (we will need approximately 500, as that is the average attendance)
    • His Majesty wants archery and thrown weapons at the event, Wounded Warrior benefit tournament on Sunday after Crown.
    • Two weeks prior to the event, we will start killing ants on site and have asked to have the site mowed the week prior. 10 AM – 12 if you want to help with ant killing, 5 pm for everyone else.
    • There is a menu for the Saturday fundraiser lunch; funds will go towards the Castle Wars revel fund. Sunday’s fundraiser lunch will be hosted by Southern Consortium.
    • Feast planning is going along well! Period feast is Saturday, with a theme of the Crusades: removes will feature English/French, Iberian Peninsula, and Middle Eastern for last remove. Sunday will be a meat feast, potatoes and corn.
    • Tir Briste sold us some toilet paper, we are going to borrow some items from Sir Geoffrey in order to handle the pottycrat duties.
    • We have plenty of materials for coffee, hot chocolate, stir sticks, paper products, etc. Coffee filters are at the house. Illy will be handling coffee for her breakfast.
  • Red Tower (5-7 October 2018)
    • Reservationist is now Lord Lucien.
    • Lady Veronica will be the co-autocrat with Lord Mark. Things are in the works, getting some ideas together and just need to put it together.
  • Castle Wars (15-18 November 2018)
    • Want to start hyping Castle Wars now, vignettes/teasers in order to advertise the event. War of the Roses theme. Want to get people excited about the theme, going to start putting up staff soon.

Non-SCA Business

  • Andreva’s choir has a concert coming up on 18 and 20 May, to benefit the American Red Cross. Please contact her for details and tickets
  • Lord Lucien mentioned that Museum Replicas will hold their annual sale on 19 May (you know you wanna go!)

Next South Downs business meeting will be held Wednesday, 6 June 2018, at Little Tree Art Studios.