May Baronial Business Meeting

South Downs Baronial Business Meeting

4 May 2016, 7:30pm

Decatur Recreation Center


Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Officer Reports

  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Rapier Marshal (Lord Brendan de Hay)
    • We have practices on Sunday afternoons and Tuesday evenings, as usual
    • In the past month, we held two regional practices, a fundraiser at one of them, and a game practice
  • Webminister (Master Wistric Oftun)
    • We have a website
  • Chatelaine (Lady Stella di Silvestri)
    • Newcomers’ Collegium (30 April 2016) was fun! There was a great turnout of new/potential members, some from South Downs attended. The world’s shortest court took place there, lots of fun!
    • DragonCon – we have submitted our request for a fan table, now just waiting for approval
  • Herald (Lord Bjorn Gullharr)
    • Submissions
Jürgen der Vielfraß – name and device submitted; the device was returned to be redrawn onto proper form. Sent on to Cypher on 28 April
    • Awards – Last Court of Wulfstan and Thorkatla, at Coronation (2 April)
      • David Twynham – Master of Defense
      • Peryn Rose Whytehorse – writ for the Order of the Laurel
      • Alessandra Fioravanti – writ for the Order of the Laurel
  • Arts & Sciences (Lady Veronica da Lucca)
    • We had a great class last week, with Lady Maddalena teaching a hats class; we had several new people come to the class
    • This month’s classes will be:
      • Calligraphy (3rd Wednesday, 18 May)
      • TBD (4th Wednesday, 25 May); will be posted as soon as it’s finalized
      • Tomorrow night (5 May), Their Excellencies will host a Calligraphy and Illumination project night at their house
  • Reeve (THL Maire Dhocair Inghean Chiarain)

    • We have money! $12,301.12
    • We do, however have some bills coming up in the next month
    • New changes:
      • Non-member surcharge is going away, and will be replaced with “member discount rate” and “event registration (includes $5 surcharge).” This sets up the base fee for an event to be charged to everyone, and SCA members get a discount. Previously, the member fee was consided the base fee, and non-members got a surcharge.This does not impact children’s registration fees (no charge except for site required fees/feast/bed)
      • As of 1 June 2016, we are not doing a notarized form for non-family children (GA, TN, AL,KY), following the laws of the specific state. Maire stressed that this is a different form than the event troll form
  • Their Excellencies
    • Midwinter Arts & Sciences – never too soon to be thinking about a bid for Midwinter!
      • We have been asked if we could host Stella Nova at Midwinter
      • We are considering holding the event at Booker T Washington Park near Chattanooga? We’d love to make it a weekend event
    • Iris Faire – “stuff happened, new barons happened. wackety smacking…”

Upcoming Events

  • RUM (15-17 July 2016)
    • Facebook event site is up! Royal University of Meridies 2016- this will be the primary place to check for updates
    • Flyer has been published in Popular Chivalry
    • A hotel group rate ($99,down from $109-139 for 20 rooms. more rooms, perhaps bigger discount) has been negotiated at the Hampton Inn, but there are many other hotels in the area. Cutoff to get block rate discount is 2 weeks before event (deadline is 23 June).
      Campsite also nearby
    • Wistric suggested that we should also have a non-FB website
    • Chatelaine for RUM is Adelaide – if you wish to teach a class, contact her
    • We are also looking for a crash space organizer, please contact Veronica or Maire if interested. Lady Raven volunteered
  • Red Tower (30 September – 2 October 2016)
    • Bids are due today
    • The event will be held at Little Talapoosa Park
    • Mathias and ??? are co-autocrats
    • Red Tower is the same weekend as Bacon Bash (glaedenfeld), but Their Excellencies are not concerned – there should be enough distance between the two events to avoid competition
    • We have $75 in the budget for pest control (fire ants)
    • Red Tower theme: Italian
    • Maire will take care of Travelers’ Fare
    • Maire volunteered Bam as site herald (this is what happens when you miss a meeting 😉
    • After the discussion with the populace, Mathias will tweak budget and get back to us on staff needs
  • Castle Wars
    • Need bids! Bids are due by the June business meeting, so we can get the ball rolling on it
    • We do have event space lined up (McIntosh Reserve), but the Al-Sihah shrine as an option? Maire will get numbers to Wistric so he can get the bid together
      • The Shrine has a kitchen available, so we could do a buy-in feast 🙂
      • But remember: we don’t have to do feast for Castle Wars! it’s not a complex event
    • Wistric is considering a bid with Joe Devlin as his deputy
  • New Baronial Meeting Space
    • Brookhaven option no good – $75/hr
    • Decatur is good for the southsiders
    • Clarkston rec center? Wistric and others offered to look into it
    • The event space needs to be:
      • Available Wednesday nights,
      • Comparable to decatur pricing ($25/night),
      • Handicapped accessible,
      • Convenient for parking
  • We are also in need of an Armored marshal; we do have a fair amount of loaner gear – check with His Excellency or Sir Morgan for more details

Other SCA Business

  • GSU Presentation
    • 3:00pm 5 May (tomorrow)
  • Margavati brought a bag of books to give away. very little blood was shed in the ensuing frenzy
  • Atlanta Streets Alive (12 June 2016, 3-9pm)
    • Will be located from 5 Points to 17th St. along Peachtree. Please come on out, it should be HUGE. We are guaranteed a spot because they love us (hopefully more centrally located), but we don’t know where yet.
    • Margavati will set up a FB event page with signups, etc.
    • Ximon mentioned that the barony has popups and banners (?) available for us to use
    • Get word out – there is no other event that weekend
  • DragonCon (1-5 September 2016)
    • Ximon – wants to talk to Duke John about sprucing up the chariot
    • We will need a handler for the parade to coordinate our activities within the parade; We could make it awesome – it’s a great recruiting bit
    • Who’s the demo contact for DragonCon? Stella volunteered to back up Ximon, in case he has to work Saturday of DragonCon
    • Should there be a parade rehearsal beforehand? Could take a meeting or two in the weeks before DragonCon to map all this out and help make the day itself go more smoothly

Other Business



Next South Downs business meeting will be held Wednesday, 1 June 2016.